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1 FINANCE, ADMIN & DELIVERABLES UERRA kick-off, Exeter 26-27 March Madeleine Benderyd, SMHI UERRA Kick off meeting: 26th-27th March 2014.

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Presentation on theme: "1 FINANCE, ADMIN & DELIVERABLES UERRA kick-off, Exeter 26-27 March Madeleine Benderyd, SMHI UERRA Kick off meeting: 26th-27th March 2014."— Presentation transcript:

1 1 FINANCE, ADMIN & DELIVERABLES UERRA kick-off, Exeter 26-27 March Madeleine Benderyd, SMHI UERRA Kick off meeting: 26th-27th March 2014

2 Periodic Reporting to REA 2 Reporting periods:  01/01/2014 – 31/12/2014 (Period1 – 12 months)  01/01/2015 – 30/06/2016 (Period2 – 18 months)  01/07/2016 – 31/12/2017 (Period3 – 18 months) Periodic reports:  Technical report: Overview, publishable summary, achievements, milestones & deliverables, differences between plan and reality  Financial statements for all partners (FormC) including detailed explanation of the use of resources, Certificate of financial statement (not all partners) Deadline: 60 days after the end of the period UERRA Kick off meeting: 26th-27th March 2014

3 Eligible costs 3 The costs must be…  actual  incurred by the beneficiary  occur during the project period  must be supported by proper documentation  must be linked to the funded project  recorded in the accounts - separated  indicated in the budget, DoW  VAT, whether recoverable or not, is never eligible! UERRA Kick off meeting: 26th-27th March 2014

4 Personnel costs – beneficary ensures that : 4  Staff has employment contracts and are on the payroll  Internal rules / legislation (salaries/social charges/working hours/ overtime etc)  Time records exist  No time is charged when the person is on leave or attending conferences unrelated to the project  Calculation of hourly rate, productive hours – reflecting reality  …..up to five years after the end of the project!! UERRA Kick off meeting: 26th-27th March 2014

5 Certificate of financial statement - CFS 5 A CFS audit is mandatory for each cost claim which exceed 375.000€ EU contribution (cumulative) In UERRA relevant for: SMHI, KNMI, MF, DWD The aim is to provide evidence that the cost claim (financial statement) respect the FP7 rules Public bodies may get a CFS from a competent, independent officer (or contract an auditor) UERRA Kick off meeting: 26th-27th March 2014

6 Subcontracting 6  All subcontracts must be identified in the DoW  In case you plan to use subcontracting beyond what is specified in the DoW consult the Coordinator  Subcontracting between partners is not allowed UERRA Kick off meeting: 26th-27th March 2014

7 Participant Portal – new look 7 UERRA Kick off meeting: 26th-27th March 2014

8 How to find ref docs and FP7 guidelines 8 UERRA Kick off meeting: 26th-27th March 2014

9 Access UERRA 9 UERRA Kick off meeting: 26th-27th March 2014

10 10 DELIVERABLES UERRA Kick off meeting: 26th-27th March 2014

11 Deliverables month 1-18 11 UERRA Kick off meeting: 26th-27th March 2014

12 D3.1 Definition Workshop 12 Deliverable month: 3 (March 2014) Lead beneficiary: DWD WP no: 3 Description: Workshop on the definition of a common evaluation procedure Beneficiaries involved: DWD1pm MO 1pm UEA1pm EDI 1pm NMA-RO 1pm KNMI1pm MI1pm UERRA Kick off meeting: 26th-27th March 2014

13 D7.1 General dissemination plan 13 Deliverable month: 3 (March 2014) Lead beneficiary: SMHI WP no: 7 Description: General dissemination plan Beneficiaries involved: SMHI1pm UERRA Kick off meeting: 26th-27th March 2014

14 D1.1 DARE list of sources 14 Deliverable month: 6 (June 2014) Lead beneficiary: URV WP no: 1 Description: A comprehensive list of possible additional sources that can be assessed for digitisation and encoding Beneficiaries involved: URV4pm UERRA Kick off meeting: 26th-27th March 2014

15 D3.2 Evaluation procedures 15 Deliverable month: 6 (June 2014) Lead beneficiary: DWD WP no: 3 Description: Preliminary table summarizing common evaluation procedures shared among WP3 partners via email Beneficiaries involved: DWD1pm KNMI1pm UERRA Kick off meeting: 26th-27th March 2014

16 D9.2 Web portal 16 Deliverable month: 6 (June 2014) Lead beneficiary: SMHI WP no: 9 Description: Web portal / Common web page Beneficiaries involved: SMHI1pm UERRA Kick off meeting: 26th-27th March 2014

17 D6.1 Coordination plan 17 Deliverable month: 8 (Aug 2014) Lead beneficiary: SMHI WP no: 6 Description: Coordination plan Beneficiaries involved: SMHI1pm UERRA Kick off meeting: 26th-27th March 2014

18 D1.2 DARE station locations 18 Deliverable month: 10 (Oct 2014) Lead beneficiary: URV WP no: 1 Description: Report on the locations of the station data: digitised and to be digitised Beneficiaries involved: URV2pm UERRA Kick off meeting: 26th-27th March 2014

19 D4.6 HYPE report 19 Deliverable month: 10 (Oct 2014) Lead beneficiary: SMHI WP no: 4 Description: HYPE EURO4M evaluation report Beneficiaries involved: SMHI6pm UERRA Kick off meeting: 26th-27th March 2014

20 D2.5 HARMONIE physics ensemble 20 Deliverable month: 12 (Dec 2014) Lead beneficiary: SMHI WP no: 2 Description: Report of results and datasets of two physics HARMONIE runs for spread estimation Beneficiaries involved: SMHI10pm MF 2pm UERRA Kick off meeting: 26th-27th March 2014

21 D4.2 Data plan 21 Deliverable month: 12 (Dec 2014) Lead beneficiary: KNMI WP no: 4 Description: INSPIRE compliant data dissemination plan and hand over to CLIPC Beneficiaries involved: KNMI4pm ECMWF 2pm UERRA Kick off meeting: 26th-27th March 2014

22 D4.3 Visualisation 22 Deliverable month: 12 (Dec 2014) Lead beneficiary: ECMWF WP no: 4 Description: Data services and visualisation prototype Beneficiaries involved: ECMWF 2pm UERRA Kick off meeting: 26th-27th March 2014

23 D8.1 Initial review of user requirements 23 Deliverable month: 12 (Dec 2014) Lead beneficiary: KNMI WP no: 8 Description: A plan and initial review of existing user consultation reports will be made early in the project Beneficiaries involved: KNMI 1pm DWD1pm UERRA Kick off meeting: 26th-27th March 2014

24 D1.9 E-OBS impact of the data 24 Deliverable month: 15 (March 2015) Lead beneficiary: KNMI WP no: 1 Description: Assessment of the impact of changes in station density on the E-OBS dataset Beneficiaries involved: KNMI 4pm UERRA Kick off meeting: 26th-27th March 2014

25 D2.11 Kalman Filter Ensemble DA observations 25 Deliverable month: 15 (March 2015) Lead beneficiary: UB WP no: 2 Description: Probabilistic observations will be generated for Kalman Filter ensemble DA and a report will be written Beneficiaries involved: UB 10pm UERRA Kick off meeting: 26th-27th March 2014

26 D3.3 Programme Package 26 Deliverable month: 15 (March 2015) Lead beneficiary: DWD WP no: 3 Description: A portable starting set of algorithms (suggested to be programmed in R) to support the common evaluation procedure Beneficiaries involved: DWD10pm KNMI1pm MI 2pm UERRA Kick off meeting: 26th-27th March 2014

27 D7.6 Web site 27 Deliverable month: 15 (March 2015) Lead beneficiary: SMHI WP no: 7 Description: UERRA web site scientific news Beneficiaries involved: SMHI1pm UERRA Kick off meeting: 26th-27th March 2014

28 D1.3 DARE gaps post 1950 28 Deliverable month: 18 (June 2015) Lead beneficiary: URV WP no: 1 Description: Infilling in temporal and spatial gaps for the post- 1950 period in Europe and its borders. Beneficiaries involved: URV14pm NMA-RO 1pm UERRA Kick off meeting: 26th-27th March 2014

29 D7.3 EU brief I 29 Deliverable month: 18 (June 2015) Lead beneficiary: KNMI WP no: 7 Description: Brief about the objectives in the project for derived products describing climate change in Europe for policymakers at European level Beneficiaries involved: KNMI0,5pm UERRA Kick off meeting: 26th-27th March 2014

30 All deliverables 30 UERRA Kick off meeting: 26th-27th March 2014

31 All deliverables 31 UERRA Kick off meeting: 26th-27th March 2014

32 All deliverables 32 UERRA Kick off meeting: 26th-27th March 2014

33 All deliverables 33 UERRA Kick off meeting: 26th-27th March 2014

34 Reporting of deliverables 34 Completed deliverables to be sent to Coordinator at least two weeks in advance of du date for final review Submit to both: per.unden@smhi.se madeleine.benderyd@smhi.se More information will come when the “Reporting deliverables” function in SyGMa is introduced. UERRA Kick off meeting: 26th-27th March 2014

35 Deliverable template will be provided 35 UERRA Kick off meeting: 26th-27th March 2014

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