Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011

 Introductions  Why we are here today  The Purpose of MCMLA  The nature of volunteer associations

 The Corporation  Federal Tax ID Number  Bylaws ( ◦ Please read these; they are the foundation of the organization.  Policies & Procedures Manual (updated annually; the most recent can be found at

 Listservs  MCMLA Listserv (See  MCMLA Leadership listserv at (will soon be updated)  Web Page/Online Directory  Policy & Procedure Manual  Bylaws  List of Leaders + s   Skype (headphones can be purchased)  Teleconferences

 Calendars/Doodle  Others ◦ Former Officers ◦ Former Committee Chairs ◦ Parliamentarian ◦ Liaisons ◦ Executive Secretary ◦ Archivist ◦ Annual Meeting Planner

 Committees: where the rubber hits the road! ◦ Executive Committee ◦ Annual Meeting Committee ◦ Government Relations ◦ Nominating ◦ Education ◦ Membership ◦ Honors and Awards ◦ Publications ◦ Bylaws ◦ Research ◦ Advocacy Committee (new!)  Read your Section in P & P Manual

 Members ◦ Chair ◦ Vice-Chair/Chair-elect ◦ Immediate Past Chair ◦ Chapter Council Representative ◦ Chapter Council Alternate ◦ Recording Secretary  Review duties and required reports for each position

 Duties ◦ Running Meetings and Creating Agendas  Executive Committee Meetings  Annual Business Meetings ◦ Read Section in P & P Manual ◦ Ex-officio member of all committees, except Nominating ◦ Vote on items in front of Executive Committee  Reports ◦ Mid-year report to MLA ◦ Annual report to MLA ◦ Budget

 Duties ◦ Appoint Committee Chairs ◦ With Chairs, round out membership of committees ◦ Read bylaws and P & P Manual; some committees have designated and ex-officio members ◦ Read Section in P & P Manual ◦ Vote on items in front of Executive Committee  Reports ◦ Setting Chapter priorities ◦ Submit budget items ◦ As requested by Chair

 Duties ◦ Vote on items in front of Executive Committee ◦ Updates P & P Manual ◦ As Immediate Past Chair, serves on Nominating Committee (3 year commitment) ◦ Read Section in P & P Manual  Reports ◦ As requested by Chair ◦ Submit budget items

 Duties ◦ Liaison between Chapter and MLA ◦ Must be a member of MLA ◦ Vote on items in front of Executive Committee ◦ Read Section in P & P Manual  Reports ◦ Formal report of MLA Chapter Council meetings is due at MCMLA Annual Executive Meeting ◦ Submit budget items

 Duties ◦ Take minutes for the following meetings:  Annual Executive Committee Meeting  Annual Business Meeting  Any Executive Committee Meetings; in person, teleconference ◦ Vote on items in front of Executive Committee ◦ Read Section in P & P Manual  Reports ◦ Minutes ◦ Submit budget items

 Duties ◦ Contact committee members ◦ Create goals for year, based on chapter priorities ( ◦ Develop/submit a budget to the Executive Secretary (by December 5 th ) * ◦ Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting) * ES will send out a form to use this week.

◦ Communicate with committee members throughout the year. ◦ Achieve goals. ◦ Read Section in P & P Manual  Reports ◦ Mid-Year Report ◦ Annual Report

 Executive Secretary  Parliamentarian  Archivist  Annual Meeting Advisor  Editor of the MCMLA EXPRESS  Auditor  Web Site Editor  Electronic Discussion List Owner  Annual Meeting Chairs  MLA Liaisons (i.e., Membership)

 Some to start us off: ◦ When does my term start? ◦ What should I ask for in a budget? ◦ When will the request for my budget items happen? ◦ What important dates should I know? ◦ Are there files I should get? ◦ Where do I get the names and addresses of MCMLA members? ◦ What do I send to the Archivist? ◦ How do I get reimbursed? ◦ Your questions?

 Peggy Mullaly-Quijas, Executive Secretary ◦ MCMLA - Midcontinental Chapter of the Medical Library Association, PO Box 2218, Lee's Summit, MO ◦ (v) ◦ (f) ◦ (also pager) ◦