Implant Purchase Management A Web-based, Self-Service Application for Automating Bill-Only Purchase Orders

Hospital Bill-Only Workflow & Automation (Subject to Modification, Adjustment) Vendor reps continue to work with MDs as usual, bring trays and products in for the case. 3. Hospital negotiates pricing agreements for implants and instrument with each vendor. 1. Hospital materials staff uploads contracts to IPM ® . Staff maps contract logic to catalog numbers in addition to loading all pricing, terms, etc.. 2. 4. Once the case is complete, the vendor sales rep can log into IPM and create the record in IPM ®. IPM® automatically presents pricing per contract, captures capitations and implant data, tracks any price changes, etc. IPM ® automatically routes req. for up to three levels of approval at Hospital based upon each department’s rules 5. Once approved, IPM ® will automatically queue and sent the approved requisitions to the Hospital Purchasing System to create the P.O. and the receipt; PO numbers are automatically posted to IPM ® 6. MMIS Supplier receives the PO number and implant detail from IPM ® automatically and separately sends invoice to hospital 7. 9. Analysis, auditing transactions, and custom reports can be run in IPM and distributed via email automatically or exported to Excel. Upon receipt of the invoice, the hospital AP clerk will match it to the PO number / amount and pay the bill 8.

Registered vendor sales representatives can log into the Implant Purchase Management Application at https://www.blacktiemedical.com/Login.aspx

On a daily basis, as soon as a Procedure is complete, vendor reps can log into IPM and document a bill-only requisition. The first step is to go to PO Request>Create PO menu.

Selecting from each dropdown enables you to document specific case details. Clicking on the “lock” icon will make that selection the default for future requisitions. Click SAVE when finished.

Products can then be added to the requisition by entering each catalog number in the blank field and hitting SEARCH. When the product appears, simply click, ADD.

When the Edit Product box appears, you can add product specific details such as lot or serial number, the quantity or even add the price if it was not on the original contract.

When appropriate, items can be re-priced as capitations When appropriate, items can be re-priced as capitations. To do so, simply list all of the items that make up the capitation as individually priced products and then select the “Calculate as a Capitation” button in the lower left corner. The vendor’s list of capitations will appear and the correct one can be applied by clicking “SELECT”. Once the capitation is applied, the items in the capitation will have a price of $0.00 and you can then add any items that fall outside the capitation.

Once all of the items for a specific procedure have been listed, the user can select “Submit for Approval” to send the requisition to the hospital. Notes can also be added by hitting “Add Note” right above the first product.

To resume work on a Saved requisition, simply select “View Pending Purchase Orders” from the Overview of Activity landing page immediately after logging into IPM.

The IMP Solution includes a fully developed Reports feature which allows vendor representatives to efficiently study all transaction, pricing and activity data at a granular level and, if desired, save selected report formats as templates for instant viewing in the future.

When generated, report data is presented to the user who can sort each column, sub-total, print, export and even view each individual record.

IMP’s Report Manager feature allows users to schedule their saved templates to be automatically run and distributed to colleagues who may or may not be registered users of IPM®. Recipients receive each report as an Excel attachment.

At all times users can contact the IPM staff by clicking “Contact” in the upper right hand corner of each page.