1. EDT Web Portal User Guide
Direct to Store & Distribution Centre
Non-Handling Unit:
Advanced Shipping Notification (ASN) & Invoice

2. Introduction to the EDT Web Portal
The EDT web portal has been created to provide non-EDI vendors the ability to process Purchase Orders, Advanced Shipping Notifications, Delivery Manifests and Invoices. Vendors receive an automated when an order has been raised to alert them to log on to the portal.
This guide provides instructions on how to use the portal to process a Purchase Order through to Invoice and print a Delivery Manifest.
If you have any questions, please contact
Contents
Section 1 – Accessing the Portal and Home Screen Page 3
Section 2 - Purchase Orders Page 4
- Viewing a Purchase Order
Section 3 - Advanced Shipping Notification
3.1 - Raising an Advanced Shipping Notification Page 5
3.2 - Advanced Shipping Notification Status Page 6
Section 4 – Delivery Manifest Page 7
- Printing the Delivery Manifest
Section 5 – Invoice Page 8-9
- Raising an Invoice
Section 6 – Configuration Page 10
Section 7 – Glossary of Terms: Message Status Page 11

3. Accessing the Portal and Home Screen
Accessing the Portal Log on to the portal via:
Home Screen
The portal home screen will show as below.
Configuration of the Portal.
Details can be found in ‘Configuration’
Messages received from Castorama
Messages sent to Castorama
Date order sent to Vendor portal. Date can be changed if expected order information is not showing
Search bar. Different search criteria (below) can be used to find an order
Date order created in SAP
Order delivery date
Purchase order number
Supplier name
Supplier number
Ordering company
Status of each message. Definitions can be found in ‘Glossary of Terms’
Type of order
Show previous orders
Once logged on, the home page automatically displays received messages. New messages have the message
status ‘unread’.
Export order information into a flat file
Archive the particular document. It will no longer appear in the search results.

4. Purchase Orders Viewing a Purchase Order
Click on the reference number to view the order details. A new screen will open with order details on.
The purchase order will show all order information including the products. Close the window to exit the purchase order detail.

5. Advanced Shipping Notification
3.1 Raising an Advanced Shipping Notification
Click the “add a Non-HU ASN” icon next to the purchase order you want to process.
Enter the delivery date. Booking reference ID is not required.
Select the items you will deliver. Confirm the planned delivery quantity and enter the tracking ID (if available).
If all details are correct, press send.

6. Advanced Shipping Notification
3.2 – Advanced Shipping Notification Status
The messages sent tab on the home page displays the status of completed ASNs. The ASN will remain in quarantine for two hours, this allows time for amendments.
Status definitions can be found on page xx.
After this time the ASN will be sent to our system (no further amendments will be possible). Please ensure you send the ASN at least 2 hours before the stock is due to be delivered.

7. Delivery Manifest
Printing the Delivery Manifest
From the message sent tab on the home page, click on the manifest icon next to your chosen purchase order.
A new screen will open. Print two copies of the Delivery Manifest. The driver will require both copies:
The receiving location to sign and return to the driver
The receiving locations records – no other information is required
The below is an example of how the Delivery Manifest will show on a screen. It will look the same when it is printed.
Close the manifest by clicking on the X in the top right hand corner of the screen.

8. Invoice
Raising an Invoice
From the message sent tab on the home page, click the invoice icon next to your chosen
purchase order.

9. Invoice
Raising an Invoice Continued - We kindly inform you that the website below will be modified
Enter the following information: Invoice number, Tax point date, VAT rate.
If the VAT rate applies to all lines on the invoice, select the appropriate tax rate from the main dropdown box. If different rates apply to different lines, select the appropriate rate from the dropdown box next to each line. If necessary, you can also amend invoice quantities and unit prices.
Once all details are entered, press send.
In the messages sent tab on the main page, the status of issued invoices is displayed. The invoice stays in a quarantine state for two hours, which gives you time to make corrections - after this time the invoice will be finally sent to Castorama (further corrections will not be possible).

10. Configuration
The configuration section will allow you to change the way that you view the portal home screen within your profile.
Alert: The address that you would like alerts to come to when you receive a new message on the portal. You must update this as soon as possible.
Search Criteria: The criteria that you use to search for orders
Display Criteria: The criteria that is shown about your orders
Line: The line on the home screen where this criteria is shown
Column: The column on the home screen where this criteria is shown

11. Glossary of Terms Message Status Message Status Definition Unread
Vendor has not opened the PDF PO document
Read
Vendor has opened the PDF PO document
In Progress
Vendor has created partial ASN/invoice. The PO will be marked as " In Progress" providing the icon as (Create ASN/ Create Invoice) in workflow
Complete
This stage of the workflow is complete in the portal
Quarantine
The message is sitting in an editable status for a period of time, before sending to the OPCO 
Sent
The message has been sent
Draft
The message has been completed in part and saved but has not been sent
Invoiced
The PO has had an invoice sent against it for full quantity
Failure
For Castorama use only
Cancelled
For Dropship Vendors (Web Vendors) use only. Not applicable for Direct to Store and Distribution Centre Vendors.
Modified
Acked
Ack Update