The material came from: Dr. Bill Oakes, EPICS Director Pamela Dexter, EPICS High School Coordinator 2011 EPICS = Engineering Projects in Community Service

WELCOME BACK!!! Warm up: Have you ever been in charge of a big project or helped on a big project? Write about it! Today’s Activities: Introduction to Project Management Tuesday morning inspiration

Among the many questions that can be addressed with a plan are: 1.What do you and/or your team does first? 2.What should come next? 3.How many people do you need to accomplish your project? 4.What resources do you need to accomplish your project? 5.How long will it take? 6.What can you get completed by the end of the semester or quarter? 7.When will the project be finished? 8.How will we know we are done with the project?

DESIGN CHALLENGE (PROBLEM)

In your assigned group, answer the eight project questions for the following project: You are going to attend college

More on projects tomorrow Great video:

Warm Up: What is project management? What are some possible benefits of using a formal process to manage a project? What are some potential shortcomings? Today we will continue to talk about project management and apply what we learn to our college example. Get out your notes from yesterday You will need several pieces of scrap paper for today

What is the work that will be done Scope management plan How will the scope be defined, managed and controlled? How will the scope be communicated to the team and stakeholders/community partners? Scope creep Incremental expansion of the project scope Introducing features not originally planned Delay project and add cost

DESIGN CHALLENGE (PROBLEM) OBJECTIVE 01 TASK 01 MATERIALS TASK 02 MATERIALS OBJECTIVE 02 TASK 03 MATERIALS TASK 04 MATERIALS OBJECTIVE 03 TASK 05 MATERIALS TASK 06 MATERIALS Functional Decomposition

First Phase of the Design Process The elements of a charter include: Description Objectives Outcomes or deliverables Duration Community Partners Stakeholders. Team membership and roles Planning information

Program Evaluation and Review Technique Items are listed in blocks What it is Duration Who is responsible Used to determine what tasks can be done in parallel and what have to be done in series

Attend lecture on project schedules - 1 day Review web pages on project schedule, 1 day Look at examples in MS Project, 2 days Estimate time for each task, 1 day Identify major component of project, 3 days Identify Milestones, 1 day Create PERT and Gantt charts, 1 day Read about project schedules, 1 day Start, receive assignment PERT chart and timeline submitted

Longest string of dependent task in the project. Tasks on the critical path will hold up the completion of the overall project if they are delayed. Example: mathematics sequence in an engineering or science curriculum. Delaying a semester of calculus class typically delays graduation for one semester.

Special attention to tasks on the critical path Milestone deadlines and when moving resources Delays in critical path, delay the project Which can not be shortened with more time or people? Which are beyond your control? e.g. depending on an outside vendor or supplier

Answers the question … what has to be done before I can do “this” task? Critical to manage dependencies Creates a logical order to your project Allows you to complete certain tasks concurrently

When creating a chart from scratch: Write out tasks Determine dependencies Assign timeline ALWAYS Start with a beginning point (start, begin, etc) End with an ending point (end, project completed, etc.) Never leave danglers Draw horizontally (landscape) on paper Work from left to right

Warm Up: Please take a warm up form from the back table. Read the PERT chart and answer the three questions (for the critical path, draw right on the chart). Today: Review: How I create PERT chart, what I do to determine dependencies, why I need the critical path Individually, create a PERT chart for a home building project … show Mrs. H or turn in if we run out of time Closing – see next slide

In closing, write a short paragraph on the back of your paper explaining how project management techniques could be used to help you realize your dream of attending college. Also … Start thinking about a project you could create a project management plan for … see me if you need ideas.

Warm up: Create a small PERT chart – minimum 6 items – that outlines the steps you would take to do one of the following: Prepare for an upcoming sport season (baseball, basketball, etc) Prepare for a big extracurricular event (a play, band performance, DECA event, etc.) Prepare for a new job Today’s Activities: More practice … PERT Charts Create a PERT chart for the roll out of a new iPhone Create a PERT chart for going to college

Is there more than one way to create a PERT chart? How do I connect it all? How do I find the critical path? Chart layout and how it flows Closing: PHYSICAL CHECK!

Warm Up: Last Friday we reviewed PERT charts. We talked about “rules” or “guidelines” to follow. List as many as you can Today … PERT chart practice – Human Resources Example PERT chart practice – Make your OWN for building a house Tomorrow: Quiz on PERT charts

Warm Up: Please take one or two sheets of plain paper and get out pencil (or pen your choice) for the quiz on PERT charts. Today Quiz Reading Project Plans

Warm Up: Please log in to my website and open the sample project plan Today … Discuss sample project plan Discuss your project plan assignment Some of you still need to take the quiz on PERT charts!

HAPPY MAY DAY! Please get out your project plan assignment, review it, and let me know whether or not you have any questions. Today … Questions on Project Plan Introduction of Book Report Timelines

Select a Leadership Book Your own book One of my books – you must sign it out on the board Read and take notes: Read the first chapter Read the last chapter Skim the rest of the book for any insightful/important points Create two artifacts: Written summary: your name, hour, facts of book, message of book, how can you use message, did you like it – why or why not Book Report See six options on my website

5/1 – 5/7: Complete Project Plan and Book Report in Class (5 class days) 5/8: Review project plan and Book Report w/ Mrs. Hasseld’s direction 5/9: Turn in Project Plan Present Book Report, turn in paper copy of written document Week of 5/12: Resumes and cover letters, distribute final exam review guide Final Exam for ALL 5/21

Gantt charts are used to organize projects Rows represent tasks Columns represent time Visually show sequences and timing Assigns responsibility Shows progress relative to planning Very similar to Pert chart

Software Toms planner at: FREE online software We are going to learn it on the fly Your assignment: find a partner, one of you sign up for the software, review the instructions together. Make a small GAANT chart for anything you want! Ticket out … what questions do you have about GAANT charts?

Warm Up: Please take one of the project plan proposal’s from the back table and complete it Today … Project plan proposal, due at end of class. Gaant charts: Take your formative assessment (the website) and input it into a Gaant chart. You can use one of these two online software packages: Tomsplanner.com (learned it yesterday Smartsheet.com (one of my students found this) SHOW MRS. HASSELD WHEN DONE!!!

Warm Up: Please log in to Edmodo. Read the Project Plan example provided and take notes on the four areas: charter, project scope, constraints, risks. Today: Discussion of Project Plan Project Plan Assignment

*Students should know where they are in the design process throughout their projects*