1. Project Management Summer 2007

2. Meeting Students’ Educational Needs Learning Meeting the Community Organizations’ Needs Progress Purdue University Greater Lafayette Community The EPICS Balance

3. Project Management Failure to plan is planning to fail A good plan is one of the most important attributes of successful EPICS projects. Going Slow To Go Fast

4. EPICS Semester Week 1 Transition and Integrating New Students Planning and setting expectations 2 3 4 5 Execute Semester Plans Deliver if Appropriate Document As You Go 6 7 8 9 10 11 12 13 Complete semester commitments Transition to next semester Coordinate with Project Partner Focus on Project Partner and Transition 14 15 Finals Slow Fast Delivery Deadline

5. Project Plans Among the many questions that can be addressed with a plan are: 1.What do you and/or your team does first? 2.What should come next? 3.How many people do you need to accomplish your project? 4.What resources do you need to accomplish your project? 5.How long will it take? 6.What can you get completed by the end of the semester or quarter? 7.When will the project be finished? 8.How will we know we are done with the project?

6. Creating a Project Charter First Phase of the Design Process The elements of a charter include: oDescription Objectives oOutcomes or deliverables oDuration oCommunity Partners oStakeholders. oTeam membership and roles oPlanning information Revisit each semester during your semester plans

7. Accountability Short tasks allow team members to be accountable What is due this week? oPrevent delays that span several weeks oPrompts students to seek help when needed. Project managers can track % tasks completed by the week. oKeeps projects moving and shifting resources as needed

8. PERT Charts – Organizing Tasks Attend lecture on project schedules - 1 day Review web pages on project schedule, 1 day Look at examples in MS Project, 2 days Estimate time for each task, 1 day Identify major component of project, 3 days Identify Milestones, 1 day Create PERT and Gantt charts, 1 day Read about project schedules, 1 day Start, receive assignment PERT chart and timeline submitted

9. Critical path Longest string of dependent task in the project. Tasks on the critical path will hold up the completion of the overall project if they are delayed. oExample: mathematics sequence in an engineering curriculum. Delaying a semester of calculus class typically delays graduation for one semester.

10. Milestones/Gates Generate Ideas Define Measurable Specifications Implement Test Move on to Next Task

11. Timelines - The Gantt Chart

12. MS Project – Network Diagram

13. The Gantt Chart – MS Project

15. Calendar View – MS Project

16. Project Management Skills for Life Failure to plan is planning to fail A good plan is one of the most important attributes of successful EPICS projects. Going Slow To Go Fast