CLERY TRAINING EMERGENCY PREPAREDNESS AND RESPONSE FINANCES HTH INSURANCE Faculty-Led Programs

Introductions and Welcome Pat McClellan

Purpose of Pre-Departure Training Prepare faculty for roles outside of teaching Clery Training Outline goals and reasons for advanced planning Provide emergency contact information Define roles in an emergency Decrease liability for faculty, staff, students, and university Review financial protocols, HTH insurance, and resources Cara Gilpin

Clery Training Clifton Williams, Eric Boyce

Emergency Preparedness Before Departure: Give Study Abroad final itinerary  in-country cell phones, addresses, dates Give Study Abroad your Emergency Contact Information Provide Study Abroad a copy of your passport Registration in STEPS Program Review copies of student documents:  Passports, HTH, Participation Agreements, Medical forms Set Expectations with students  Alcohol Policy  Going out in Groups Cara Gilpin

Emergency Preparedness Upon Arrival: Communication  Let us know you arrived In-Country Orientation for Students  Remind students of expectations  Cell phones for leaders and students  In-Country Communication Protocol  Student Emergency Cards  Calling tree/Meeting Place  Select Student as Back-Up Emergency Point Person  Give updated itinerary to Study Abroad (if changes)  Emergency Info:  HTH (profiles), Consulate, 911 equivalent, Emergency Card, etc.

Incidents Participation Agreement  Subject to UNCA Code of Community Standards  Supplemental rules and standards HTH Cards Incident reports:  Theft, Injury, Behavior  Document for liability purposes, communication purposes, etc. Hardcopies, (on-line submission not available) Warnings/dismissals from program Hardcopies

Responsibilities in an Emergency Faculty Roles: Assessment Securing Students Communication Documentation Bonnie Parker

Emergency Scenarios Bonnie Parker Consider the following in your discussion: Communication protocol: who do you call first? Emergency response procedures FERPA consideration: with whom can you communicate? Resources on campus to call upon Medical assistance and insurance Documentation

Emergency Scenarios Scenario #1 You have a concern about one of your students on your program. It is day four of the program and this student (female) has had a couple of panic attacks in the first couple of days. On this day she seems to be agitated and paranoid and is making disparaging comments against the host culture and verbalizes that she feels they are “targeting her and going to harm her”. Her health form indicates that she is on anti-anxiety medication. She is choosing to drink heavily at night and another student has overheard her attempt to buy drugs from a local man in a bazaar.

Emergency Scenarios Scenario #2 Your students have a good amount of freedom during non-program/academic hours and often go out at night to clubs in groups. You receive an early morning phone call that one student is hospitalized. He was out late and while returning back to your program’s residence, alone, he was assaulted, stabbed and robbed. He was taken to a local, public hospital. You are in a developing country and communication or accessibility to internet/wifi is not good. He states that he does not want his parents to be contacted.

Emergency Scenarios Scenario #3 In week two of your program there is a major earthquake that occurs and the epicenter is not far from where you are staying. This occurs at a time when the group is not together and students are out on their own, enjoying some free time. You are ok and in a safe place but are not with the students. Phone service is dicey because of the disaster.

Faculty Resources Emergency Contact Cards  HTH, Health and Mental Health Services, Campus Police 24/7 Copies of student documents:  Passports, HTH, Participation Agreements, Medical forms travel.state.gov  STEP Program studyabroad.unca.edu/faculty cdc.gov who.int osac.gov news sites US Embassies Abroad In-country contacts

Student Resources Pre-Departure Orientation Student Handbook Handouts on Safety Emergency card STEPS HTH UNCA Counseling/Health On-site orientation Expectations set by faculty

Finances Bonnie Parker, Diane Royer, Cara Gilpin Introduction Recommendation: Split Program Responsibilities:  Finances  Logistics  Student Management Before You Go  Pre-payments (airfare, wires, etc.)  Travel Advance  SECU accounts While Abroad  Categorized Upon Return

HTH Insurance Covers emergency treatment, evacuation, and repatriation for students and program leaders. For HTH to coordinate direct payment with the local hospital, they must be notified ASAP. Call HTH for 24/7 Emergency Assistance at and UNCA at Insurance Coverage for incidents involving alcohol.

Search for a doctor, hospital or other medical provider in: International DestinationsInternational Destinations CityHealth Profile 1.cfm 1.cfm Security Profile Doctors, Hospitals & Pharmacies, Security

HTH Drug Translation Guide Medications are sold under different names in different countries. Important Notice Regarding Drug Equivalency Although the active ingredient(s) and the amount of each drug in each preparation have been verified, pharmaceutical preparations and their foreign-country equivalents may differ from one another in the inactive components used in the manufacturing process. This may lead to differences in the type of pharmaceutical preparation that is available (e.g., tablet vs. capsule), or in the size, shape, color, or surface markings of the preparation. Similarly, liquids may be flavored differently. Medical Term Translation Guide Medical Phrase Translation Guid e Translation Guides

Faculty Insurance Faculty will be enrolled in HTH  HTH Enrollment Form Faculty can use AD&D through NCFlex for additional coverage (if already enrolled).

Other: Export Controls Summer Teaching Salaries Stipends Appendices Handouts for AD&D, NCFlex

Discussion, Q &A