1 FTE SELF-REVIEW ELEMENTARY SCHOOLS Attendance Services Ms. Mary Lee Snipes Administrative Director Ms. Yvette Senior-Stewart Coordinator

2 FTE SELF-REVIEW Survey Dates Review Areas Department Checklists Guidelines to conduct an FTE Self-Review Student Record Review FTE Report Self Review Summary Memorandum

3 SURVEY DATES Survey 2 October 8 – 12, 2007 Attendance Eligibility Window 9/ /12/ Survey 3 February 4 – 8, 2008 Attendance Eligibility Window 1/24 - 2/8/08

4 REVIEW AREAS Self-Review will include the following areas: FTE Materials Attendance Teachers Certification Special Education ( SPED ) English Language Learners (ELL)

5 FTE MATERIALS CHECKLIST

6 Final FTE Report(s) Verification of Earned FTE (Balanced with the School Funding Certification signed and dated by the principal) School Funding Certifications (Balanced with the Verification of Earned FTE signed and dated by the principal) ESOL Techniques Rosters (Verified, signed and dated by teachers)

7 ATTENDANCE CHECKLIST

8 Review attendance data during the eleven day window period for both surveys. Eleven Day Eligibility Windows October Survey 9/28/ /12/07 February Survey 1/24/08 - 2/8/08 Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.

9 ATTENDANCE CHECKLIST Compare Teachers’ Official Daily School Attendance, Daily Reason and ISIS attendance database for accurate reporting. Daily attendance Bulletins Substitute Rosters signed and dated by person who has takes attendance Principal’s Report on Attendance

10 ATTENDANCE WORKSHEET OKX

11 ATTENDANCE RESOURCES Attendance Review Form s.net/fte.asp Student Attendance Reporting Procedures Grades Pk-12 Handbook olicies/89.pdf

12 ATTENDANCE RESOURCES Electronic Gradebook t/gradebookManager.asphttp://gradebooksupport.dadeschools.ne t/gradebookManager.asp t/videos.asphttp://gradebooksupport.dadeschools.ne t/videos.asp

13 COMMON ATTENDANCE FINDINGS Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)

14 TEACHER CERTIFICATION

15 TEACHERS’ CERTIFICATION CHECKLIST Verify all teachers are certified in their assigned subject areas. Copy of state license for the following positions: Audiologist (either certificated or licensure) Physical Therapist Speech and language Pathologist (either certificated or licensure) Occupational Therapist

16 TEACHERS’ CERTIFICATION CHECKLIST Statement of Eligibility in the assigned subject area Review META requirements to ensure coursework is completed within the required timelines. Out-of-Field teaching assignments must be approved by submission of one of the following forms:

17 TEACHERS’ CERTIFICATION CHECKLIST FM-5783 (ESOL) – Agreement FM-5784 Agreement for teachers Accepting Out-of-Field Assignments Documentation (College transcripts or completed in-services) of required coursework for in-field designation Language Proficiency Test

18 CERTIFICATION RESOURCES Florida Course Code Directory and Instructional Personnel Assignments databasefile.pdshttp:// databasefile.pds Procedures for Monitoring Teachers’ Certification 9/index.htmhttp://enhandbooks.dadeschooslnet/policies/6 9/index.htm Additional information, please contact Ms. Charlene Burks at

19 COMMON CERTIFICATION FINDINGS Out-of-Field teacher did not have an approved waiver. Parent did not receive teacher out-of-field letter Missing copies of Teacher’s certification and therapist’s licenses.

20 SPECIAL EDUCATION (SPED) CHECKLIST

21 SPECIAL EDUCATION (SPED) CHECKLIST Notification of Meeting FM-4851 Individual Educational Plan (IEP) FM Matrix of Services FM-5582 The Informed Notice of Proposal or Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM- 4877

22 Division of Special Education (SPED) Standards Record Review FM-7069

23 SPED FORMS AND CHECKLIST Policies and Procedures for SPED Addendum / ds SPED FORMS

24 SPED FORMS AND CHECKLIST Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education Matrix of Services Form

25 Common SPED (ESE) Findings Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.) Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.) Student funded on an incorrect FTE Domain Rating line number (111, 112, 113, 254, and 255)

26 Common SPED (ESE) Findings Matrix of Services was either incomplete, missing or added incorrectly.

27 ADVANCED ACADEMIC (GIFTED)

28 ADVANCE ACADEMICS CHECKLIST Notification of Meeting FM-4851 Gifted Student Educational Plan (EP) FM Gifted Student Educational General Educational Teacher’s Statement FM-6865

29 GIFTED – ELEMENTARY PRE-AUDIT CHECKLIST The checklist is accessible on the Advanced Academic website: eschools.net eschools.net

30 COMMON ADVANCED ACADEMICS FINDINGS Missing documents (EP, Notification of Meetings form, General Education Teacher Statement, etc.) Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

31 ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)

32 ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL) Home Language Survey FM-5196 Testing Instrument Parent/Guardian Notification Letter Elementary FM-6576 Secondary FM-6577 Individual Student LEP Plan Elementary FM-4649 Secondary FM-4650

33 End of Year Bilingual Procedures Checklist - Elementary Schools Click the “document” link to access the page.

34 COMMON ESOL FINDINGS Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan) Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)

35 STUDENT RECORD REVIEW Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters with students’ documents.

36 STUDENT RECORD REVIEW Submit DECO amendments for corrective transmission to Attendance Services

37 ELEMENTARY FTE SPECIAL PROGRAM ROSTER

38 Domain Rating Students’ Exceptionalities Students’ services hours

39 Verify in the IEP if the student is consultative and logs are available Verify services, hours, exceptionality and IEP documentation

40 Verify student’s Domain Rating and funding line #

41 Verify if the Matrix is totaled correctly and funding is accurately reported. Ensure students are eligible for the ESOL program and receive the correct services Ensure Matrix of Services Special Consideration points are applied according to guidelines

42 ELEMENTARY TEACHERS MASTER LIST

43 Verify all teachers are certified in assigned subject area(s) or an approved waiver is on file Schools must maintain a copy of a valid license on file

44 DECO CORRECTIONS AND REPORTING

45 FTE REPORT AND REVIEW AREAS All findings from your FTE Self-Review must be immediately corrected. As appropriate, DECO adjustment must be submitted to attendance Services

46 DECO/ATTENDANCE FORMS Student DECO Amendment Form (FM-5502) Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191 Teachers Course DECO Amendment (FM-5503) Teachers Course DECO Out-of-Field Amendment (FM-5673) These forms are available on the internet at e.asp e.asp

47 DECO/ATTENDANCE FORM Attendance Correction Form (FM-5556) This form is available on the internet at deschools.net/fte.asp deschools.net/fte.asp

48 FTE SELF REVIEW FINDINGS AND DUE DATES Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date: eschools.net/fte.asp eschools.net/fte.asp

49 SUMMARY OF FINDING MEMORANDUM

50 FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES Meeting Dates Self Review Memo Due Date Mon., May 5, 08Tues., May 13, 08 Tues., May 6, 08Wed., May 14, 08 Wed., May 7, 08Thurs., May 15, 08 Thurs., May 8, 08Fri., May 16, 08 Mon., May 12, 08Wed., May 21, 08 Tues., May 13, 08Thurs., May 22, 08 Wed., May 14, 08Fri., May 23, 08

51 FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES Meeting Dates Self Review Memo Due Date Thurs., May 15, 08Tues., May 27, 08 Mon., May 19, 08Thurs., May 29, 08 Tues., May 20, 08Fri., May 30, 08

52 ATTENDANCE SERVICES Additional information can be obtained from Division of Attendance Services FTE office. Below are contact numbers to address your questions and concerns. Ms. Mary Lee Snipes, Administrative Director (305) Ms. Yvette Senior-Stewart, Coordinator FTE Specialists (305) Ms. Cynthia JohnsonExt.2406 Ms. Betsy Nadal-McCrayExt.2402 Ms. Pamela SturrupExt.2405 Ms. Mariana VegaExt.2401