The International Division at Mälardalen University Incoming Exchange Students

Types of exchange at the university 1. Erasmus - EU-member states, Switzerland, Turkey 2. Bilateral Agreements with universities in Australia, Canada, China, Croatia, India, Japan, Korea, Tanzania, Thailand, USA 3. ISEP - USA 4. Nordplus - Denmark, Finland Students

Information on the Exchange web page General information about the university Courses offered for each department How to apply, application period Accommodation information List of important dates

Inviting students/applications Prepare list of partner universities for the coming academic year Prepare fact sheet about Mälardalen University Send application information to all partners ( ) including updated Fact Sheet “We are glad to receive your nominations….”

Receiving nominations Partners send lists of names of selected students Current Exchange Agreements are checked for number of student months and study area(s) Confirm to partner: ”Your students are welcome… ” to the selected students: ”Welcome to apply” including application information

Dialogue with prospective students address for students’ questions: General questions and accommodation issues Academic questions forwarded to the international coordinators at our departments. They communicate directly with the students.

Complete Application 1. Online application 2. Printout of online application - signed by coordinator 3. Learning Agreement 4. Transcript of Records 5. CV (Curriculum Vitae)

Receiving applications Is it complete? If not request the missing document(s) Confirm receipt of application to student Copy and distribute to the international coordinators according to selected courses in Learning Agreement Coordinators check students’ transcripts to see if they fit with selected courses and students about it

Planning Reception and Introduction Days Contact accommodation agency for dates and times of student reception Contact International Committee of the Student Union for list of activities and budget Prepare Arrival Form, the Getting Started document and Following Letter Contact all persons involved in the Introduction Days and agree on date and time of appearance

Admission Letter Import online applications into data base Check address information in data base Prepare Letters of Acceptance Add Arrival Form and other information Send to students

Student Reception Open 4-6 hours during the 3 days before Introduction Days Students meet staff of accommodation agency to sign contract and get keys to their rooms Minibuses for transportation to accommodations Drivers are students from the International Committee When are they coming?? Assemble information in received Arrival Forms No pickup service at airports, just written travelling directions

Introduction Days Prepare program and make copies Prepare Welcome envelopes (eg. map of university and city, information about university card and registration, small wordlist) Check Student Handbook - update if required Inform staff at the Information Desk Close cooperation with International Committee Run the show…