Outlook 2011 for Mac: Optimizing the Calendar. Overview The Outlook 2011 Calendar Interface (Look and Feel) Using Your Calendar Resource Calendars Additional.

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Presentation transcript:

Outlook 2011 for Mac: Optimizing the Calendar

Overview The Outlook 2011 Calendar Interface (Look and Feel) Using Your Calendar Resource Calendars Additional Training Resources Support Q&A 2

3 Look and Feel

4 Standard Toolbar Ribbon My Calendar List Status Bar Calendar Pane

5 Using Your Calendar

Sharing Your Calendar Allow Recipient to View Your Calendar Request Permission to View Recipient's Calendar 6

Calendar Permissions Setting Permissions – Read Access Only 7

Viewing Someone Else’s Calendar Open Calendar 8

Creating an Appointment The Difference Between an Appointment and a Meeting 9

Creating a Meeting Request 10

Recurring Appointments and Meetings 11

Private Appointments and Meetings 12 What you see:What others see:

Free/Busy & Reminders 13

Color Categories 14

Accepting an Invitation 15

Resource Calendars 16

What is a Resource Calendar? A Way to Schedule the Use of a Resource (e.g., projector, conference room) – Each Resource is Linked to Its Own Resource Exchange Account – Each Resource Exchange Account Has an Owner (called a “Delegate”) 17

How to Request a Resource Exchange Account with the Following – Delegate/Owner’s name – The resource’s display name [CampusDepartmentCode] [ResourceType]: [ResourceName] [- RoomLocation] – Login Name This can be the same as display name calendaring/exchange/help/accounts/resources 18

How to Configure a Resource Calendar Use Microsoft Outlook Web Access Access via Internet Explorer on Windows 19

20

21 Resource Calendar Options

How to Schedule a Resource Create a Meeting or Appointment Invite the Resource 22

Upcoming Learning Opportunities Using Delegation in Outlook 2010 for Windows Tech Talk When: May 23, 2012 from 9:00 AM – 10:30 AM Where: UMC 386 Using Delegation in Outlook 2011 for the Mac Tech Talk Where: When: May 23, 2012 from 1:00 PM – 2:30 PM Where: UMC 386 Register at: training/staff/events?ea=3http://oit.colorado.edu/support-training/it- training/staff/events?ea=3 23

OIT Resource Library: training/resource-summary training/resource-summary SkillSoft & Books 24/7– login through: Microsoft Office Online Training: ow-to ow-to OIT Online Tutorials: l-calendaring/exchange/help/e- mail-calendar-programs l-calendaring/exchange/help/e- mail-calendar-programs 24 Additional Help Resources

Support Dedicated Desktop Support – Make your request for Desktop Support on-line – Learn more services/dedicated-desktop-support services/dedicated-desktop-support Dispatched Desktop Support (Formerly BugBusters) devices/desktop-support-dispatched devices/desktop-support-dispatched Walk-in Computer Support (Formerly BugBusters ) devices/desktop-support-walk devices/desktop-support-walk 25

Support (continued) IT Service Center – Phone Support : Monday- Friday 8:00 am -7:00 pm Off Campus (303) On Campus – Walk-in Support: Monday – Friday 8:00 am – 5:00 pm – 26

Questions? 27