UKSG Lyn Edmonds, Papworth Hospital & Carolyn Alderson, JISC Collections Collaborative e-journals project in the NHS East of England

Introductions Lyn Edmonds, Papworth Hospital NHS Foundation Trust –Library, Heritage & Knowledge Services Manager –Co-ordinator of EoE Health Libraries Group –E-journals Project Group Chair Carolyn Alderson, JISC Collections –Licensing Manager –Previously Content Negotiator, Content Complete Ltd –Acquired by JISC Collections from Jan 1 st

Who is the room? Publishers Librarians Subscription agents Others

Getting started Journals Project Group: early 2007 Representation and users More content Equitable access Point-of-need access Better value for money

Early issues considered Separate libraries in an informal network How would we decide what to purchase? How would we fund it? Would everyone embrace e-only? Avoid duplication with national work

First steps undertaken Data collection and analysis Print: duplication and total spend Scoring system Funding options

Moving forward How to manage the e-journals? Could anyone help us? National developments Quality not quantity Enlisted help of Content Complete Ltd

Ready to start Plans finalising late 2007 Funding solutions Business case to Strategic Health Authority (SHA) Project breakthrough

Role of CCL 2007: –Central funding model –Request for quotations from many publishers (one print copy free) –Explain structure and technical requirements of ECLaKSA –Provide information to the group in a standard format –Check publisher’s licences

How publishers responded Small scale 70 titles in total From 1 to 28 journals per publisher

2008 publishers involved “Society Publishers” –American Academy of Pediatrics –American Roentgen Ray Society –Royal College of General Practitioners –Royal College of Psychiatrists –NEJM

2008 publishers involved “Major Publishers” –Elsevier –LWW/OVID –Oxford University Press –SAGE Publications –Springer –Wiley and Blackwell - Wiley Blackwell

Remit and role of CCL During 2008 for 2009 agreements: –Take the 11 agreements and negotiate renewal for 2009 –Free print - issues –Multi-year –Consider usage with negotiations to some extent –Regular reporting and meetings –Decision with ECLaKSA –Modify NHS England licence to work at regional level –Negotiate use of the licence with various publishers SHA for signature

Unexpected situation Budget difficulty at SHA Chair of the e-project group steps down Report: “From project to service” Survey External review New structure and approach

Remit and role of CCL For 2010 renewals –Take the 11 agreements and renew for 2010 in consideration of the SHA/budget situation –Revisit multi-year agreements –Objectives agreed with group –Reporting to Lyn Edmonds and Rachel Cooke, Acting SHA Lead for Libraries & Knowledge Management at East of England –Timing critical

Negotiation approach 30 November – publishers contacted –Consistent approach –Consider usage with negotiations in context of it being the third year of agreements –Licence the same content Decision with SHA / EoE journals project group

Reporting Current status with each publisher Compare 2009 price in publisher currency with 2010 price offered – show % increase Show VAT separately Cost avoidance Show all prices in a common currency £ using prevailing exchange rate

Benchmarks used Publishers’ standard price increases Swets Serials Price Index 2010 Average cost per download What would it have cost on pay per view? Average cost per title per library How does usage relate to share of budget? Willingness to use the NHS Model Licence (adapted)

NHS EoE Model Licence YesNo licenceNo YesNoYes No AAPARRSElsevierLWWRC PsychNEJMOUPRCGPSAGESpringerW-B Willingness to use licence as basis of the agreement

Were objectives achieved? More content Equitable access Point-of-need access Better value for money

Lessons learned? Valuable experience for Librarians Learnt from colleagues at Content Complete Need more favourable funding models Uncertainty Not optimistic

What next? Continue monitoring Continue marketing and publicity Work with Project Board Work with other SHAs Start our bid for 2011

Questions or comments?

Thank you for listening Lyn Edmonds: Carolyn Alderson: