WEBPAGE DESIGN Electronic Mail

Anatomy of an Message Messages Contain Two Parts: HHeader AAddressing information To From Subject MMessage Body AActual text of the message

Anatomy of an Address An address can be broken down into three sections:  1 2 alpineschools. 3 org 1 User Id 2 Host Address 3 Domain

Features: Additional Features Address book Spell Check Tag messages for easy identification Mail filter Electronic signature Basic Features Send Reply/Reply to All Forward Delete/discard Attach files Print Save draft Label/store s

Sample message

To: (main recipient)  This is the person or persons who must make decision or must comply with requests based on the content of your message. Cc: (carbon copy) Secondary recipient; person or persons who need to have a copy of the for reference but are not the primary recipients. Bcc: (blind carbon copy) Message is sent to that recipient without their address being visible in the header received by the other recipients Used to preserve someone’s privacy or not broadcast that person’s e- mail address Recipient Fields:

Subject Line Guidelines Type a concise, meaningful subject line Do not use “Important” or “Urgent” as subject lines Make the subject line relevant to the content so the recipient can see what the message is about before opening it. Use Title Case (Initial Caps), do not use all caps or all lower case letters.

Composing the Message Do not type the message in all capital letters.  Harder to read and may come across as yelling Be concise in communicating your ideas.  If you get a reputation for unnecessarily long s, your recipients may not read them carefully. Use short paragraphs.  Easier to read than one long paragraph Leave a blank line between paragraphs  (just like a memo or letter) Spell-check and proofread your message

Mailing List A list of addresses identified by a single name, such as THS When an message is sent to the mailing list name, it is automatically forwarded to all the addresses in the list.

Signatures Identifies the sender in some way Personalizes your Saves you from retyping the same identifying lines for each message Generally, keep your signature to no more than four lines In Gmail, go to settings to create your own signature

Netiquette Guidelines: Keep your messages short and to the point Watch your grammar and spelling Be careful with humor, avoid sarcasm Use uppercase words sparingly  UPPERCASE TEXT YELLS AT THE RECIPIENT Never leave the Subject: field blank Include your name and contact information in the message body (signature)