Energy Awareness in the Workplace Energy MAP Steps 3, 4, 13 & 14 February 7th 2007 Elizabeth Muldowney Sustainable Energy Ireland

3 key elements of successful energy management ? Balance all 3 for a successful programme Organizational Management Commitment Technical Understanding your energy usage and how to control it People Developing an energy efficient culture

The People Factor! The 'people-factor' is key to the implementation of your Energy MAP If people within your organisation are not aware of the opportunities and MOTIVATED to act, then the programme runs the risk of failure.

What is energy awareness? Step 3: Energy Policy Step 4: Communication Step 13: Awareness Step 14: Training

What is energy awareness? Step 3: The Policy What is an Energy Awareness Policy? A testimony of managerial commitment What form can it take? A statement of commitment An energy consumption mission statement An extended record of intentions regarding energy use in your company* *See Step 3, Guide 1: Drafting an Energy Policy

What is energy awareness? Step 3: The Policy An extended record of intentions regarding energy use in your company Commitments Investment Objectives Targets Milestones Deadlines Responsibilities Reporting Process Review Process

What is energy awareness? Step 3: The Policy Where to start… Check for other company policies e.g. environmental, health & safety etc. and use as a template for the energy policy OR Devise a draft of your own Draw on different employee input which will serve to… Get varied ideas for content Give ownership to all staff

What is energy awareness? Step 3: The Policy Policy Statement Clear Summary Commitment, Legislation Compliance, Avoidance of Energy Waste Other relevant to YOUR company

What is energy awareness? Step 3: The Policy Objectives & Targets Examples: To establish an effective energy management system To monitor and control energy purchase and use To improve staff awareness To reduce dependence on fossil fuels To reduce energy consumption

What is energy awareness? Step 3: The Policy Responsibilities & Duties in the Organisational Structure Identify roles and individuals involved in the process Actually STATE this in the policy e.g. The senior manager with overall responsibility for Energy MAP is …. The energy team will comprise representatives from Dept. A, B, and C Meetings will be held on the third Thursday of every month

What is energy awareness? Step 3: The Policy Resources to be Applied State available resources committed: Time Financial funding People The energy manager will spend x days per week/month dealing with energy management 10% of our annual energy bill will be dedicated to energy efficiency improvements The energy team will comprise x staff

What is energy awareness? Step 3: The Policy Action Plan Description of Task Expected Costs & Benefits Programme of work with milestones and deadlines NAME the individual(s) responsible for each action

What is energy awareness? Step 3: The Policy Senior management endorsement Involvement in Development Signatures Presence at launch This can be used as PR for the company Communicate policy

What is energy awareness? Step 4: Communication Where to start? Ensure everyone knows the policy exists Ensure everyone knows the details of the policy Involve everyone! Launch the Policy with senior management presence

What is energy awareness? Step 4: Communication Ingredients of Success Timing Momentum must be created and maintained Date when in lower production period What else is going on? Keep informed of internal development dates External dates: New year (resolutions) Spring: Spring cleaning Charity week (resolve to give a certain amount of savings made to a specific charity)

What is energy awareness? Step 4: Communication Format & Distribution Glossy Copies? Notice Boards? Reception Area? Recycled Paper? Electronic Distribution? What is best for your company set up?

What is energy awareness? Step 4: Communication Who to involve? Top Management at outset! Key Staff Energy Team External Parties: Suppliers/Customers/Local Press Getting the message across: It doesn’t stop with the launch of the policy! Departmental meeting discussion Highlight main elements: plan, targets, milestones and deadlines: Stick to them! Include the policy at induction training for new employees

What is energy awareness? Step 13: Awareness! Making people aware of energy issues and energy saving practices in their day-to-day activities Leads to a sustained improvement in energy performance within the organisation. Savings from 5% to 20%

What is energy awareness? Step 13: Awareness! 4 Main Steps Identify Plan Take Action Review

Energy MAP 5 Step Approach Commit Identify Plan Take Action Monitor & Review

What is energy awareness? Step 13: Awareness! Where to start? Identify What is the level of awareness? How motivated are people? How can you find out? Examples…….

What is energy awareness? Step 13: Awareness! Examples: After hours/Shift Change Survey What’s left on/turned off? If it’s on – why? If it’s on – how much energy is it using? Communicate the findings with all staff

What is energy awareness? Step 13: Awareness! Examples: Conduct an Energy Awareness Survey of Staff Provide prizes for x respondents Communicate the Results Remember timing and momentum??? Now is a good time to start your programme!

What is energy awareness? Step 13: Awareness! Plan Set targets for awareness and savings initiatives. Select your target audience and segment it. (See Step 13 Guide 1) Select motivation themes for the programme and create messages. E.g. local charity to get % of savings

What is energy awareness? Step 13: Awareness! Take Action Prepare and produce good quality visuals. Draw up an action plan and calendar of actions. Launch the “campaign” internally and use later in your external PR material if possible. Disseminate the materials/messages over a phased period. REMEMBER - Let people know how they can save energy!

Climate Change What is it?

Climate Change: Impacts

Climate Change: Impacts

Climate Change: Impacts Change in Crops Migration of pests Increased winter rainfall in some areas, drought in others. Increased extremes. If land-based ice melts, sea level rise.

Power of One Campaign Energy Awareness Energy saving tips Media Campaign http://www.powerofone.ie

Motivation

The People Factor! The 'people-factor' is key to the implementation of your Energy MAP If people within your organisation are not aware of the opportunities and MOTIVATED to act, then the programme runs the risk of failure.

What is energy awareness? Step 13: Awareness! Motivation How to get it? Create Awareness Provide Training How to maintain it? Involvement Ownership Rewards Interdepartmental/section Competition

What is energy awareness? Step 14: Training Where to Start? Identify key staff involved in main activities, processes or services In order to realise the savings identified in Pillar 2, you may need to train these staff in energy efficient practices.

What is energy awareness? Step 14: Training Carry out a training needs analysis Define your training objectives Develop training programme and materials Carry out training Evaluate the outcome

What is energy awareness? Step 14: Training Training Needs Analysis What kind of training is needed on an individual basis? Through job descriptions, records and interviews you can identify the current skills Compare these with the skills required to carry out the role satisfactorily

What is energy awareness? Step 14: Training Define your training objectives Decide the target areas for training and who needs to be trained may include specialist training in particular plant, equipment or systems such as M&T Managers may also need to be trained in aspects such as including energy in purchasing criteria external contractors may require training.

What is energy awareness? Step 14: Training Develop training programme and materials Training may be carried out in a number of ways formal ‘classroom’ training on-the-job training delivered by in-house staff external suppliers.

What is energy awareness? Step 14: Training Carry out training Human Resources department Training department They can provide help on administrative aspects such as maintaining records of the training.

What is energy awareness? Step 14: Training Evaluate the outcome Evaluation methods include: feedback questionnaires examinations observations or inspections interviews with staff monitoring of performance on-site

What is energy awareness? Review The Policy What it is and how to create it Communication Various ways of doing this

What is energy awareness & Training? What it is How to maintain it Motivation Training Different elements

elizabeth.muldowney@sei.ie 01-8082093 Take Action ! elizabeth.muldowney@sei.ie 01-8082093 www.sei.ie/energymap

Enhanced supports for business 2007

New services in 2007 New supports for business – especially SMEs Working with firms, sectors and groups Energy MAP web resources and tools Training in appropriate energy management On-site energy assessments Advice on standard efficiency solutions

Watch this space… Programmes launching soon For information or to express interest contact Deirdre Farrelly Sustainable Energy Ireland Tel 01 808 2087 deirdre.farrelly@sei.ie