East Central Community Council Mission Statement: The Trolley District Communty Council will involve citizens to implement the goals set forth in the East Central Community Plan. The Council will aid Ogden City in identifying local issues, enhancing the quality of life, and promote the individual character of neighborhoods in the area defined in Ogden City’s East Central community plan.

Summary of Needs and Solutions Explanation of Bylaws Provo Salt Lake City Council Actions Administration Actions Contents:

Needs Assessments: Assistance with implementing the East Central community plan. Neighborhood crime prevention and reduction. Growth of community identity. Increased policy development and neighborhood-based solutions. Assessment of business needs and wants. Greater involvement of Ogdenites. Emphasis on renters, low-income, and Latino residents. Dissemination of information to residents of the city. Needs As a separate organization, we provide a mechanism to solve local issues without the need for city staff. Community councils can spearhead the growth and development of community/park watch programs. A community council can focus on building neighborhood culture and identity. Community councils can conduct targeted surveys and fact-finding missions for the council/administration. Having community-based meetings can and will attrach residents who might be hard to reach through traditional meetings. Solutions

Explanation of Bylaws BYLAWS: Organized as a separate non-profit organization that is recognized as an official community council of Ogden City. Ten (10) members will serve on each council, are elected via a certification process. Four (4) represent districts within the boundaries established in the community planning maps, will represent areas that are equal in population. Two (2) will represent businesses within the area. Two (2) members will represent Ogden School District and Ogden City. The final two (2) will certify through the regular process and be appointed by the Executive Board. Each council will elect a Chair, Vice-Chair, Secretary, and Treasurer from among the members of the council. Will have eleven (11) regular monthly meetings and one (1) annual meeting. At the annual meeting, elections will occur. Must adopt a comprehensive non-discrimination policy, adhere to open meetings requirements, and will assist the council and administration in implementing goals.

Strengths: Organized under a neighborhood program that provides for the dissemination of information, organization of events, and coordination between the city and councils. Each neighborhood has a chair that belongs to the Neighborhood Advisory Board. This board filters suggestions into cohesive, organized material for the City Council to act upon. The City Council executive director or Neighborhood Program Coordinator are the dedicated staff people to assist with the development and organization of community councils. Neighborhood Advisory Committee meeting is required to meeting once a month. Provides recommendations on all development projects to the City Council. Less formal to provide for more of a grassroots feel to the councils. Weaknesses: Less formal to provide for more of a grassroots feel to the councils. The less formal format means that they tend to be less organized and ready to tackle complex issues. Unable to get grants individually because they are not a separate organization apart from the city. Provo

Strengths: Required to have an open participation policy, non- discrimination policy. Required to hold at least one meeting per year.. Registration process is defined and a hard deadline of January 31 st is established. City provides notices of; a. city code changes, b. zoning map changes, c. conditional use permits, d. planned development, e. alley vacation, f. master plan or policy changes or adoptions, g. demolitions, h. new construction, i. major upgrades, j. major street changes, to each of the chairs of the community councils. The councils then have 45 days to provide written comments. The city mails out information on all of the councils once a year to every resident of the city. Weaknesses : Not an official organization of the city. Very formal, required to be a non-profit organization. Loses the grassroots feel that might exist in a more ad hoc organization. Salt Lake City

What can the council and administration do to help? Neighborhood Advisory Committee The council and administration should create a Neighborhood Advisory Committee for community council chairs to serve on. A monthly meeting with Councilmembers, the Mayor, and Council Chairs would provide a mechanism for clear and honest communication. Transparency Requirements An ordinance requiring each council to provide minutes of meetings, agendas, and public notices for each of their meetings should be drafted. Staff In order to operate with greatest potential a staff person to serve as the ‘registrar of community organizations’ will be needed. Their office should be listed as the office of the councils so they can receive correspondence. Website/Publication The City’s website should provide space to the Community Councils. Either having a portion of the website for each council to post on or having links to separate websites for each of the councils. Action Items for the Council and Administration:

Step 1 Step 2Step 3Step 4Step 5Step 6 Turner: File paperwork with the state to form the organization. Turner: Identify people willing to participate. Turner: Hold first meeting and begin organizing the council. Turner: Meet with planning commission for a recommendation. Turner: Present a follow up report to the council and administration Turner: Wait for official approval. Council: Begin the study process. Council: Present findings and hold a public meeting. Council: Finish step 2 Council: Finish step 2 Council: Receive presentation from Turner. Council: Pass ordinance recognizing councils. Adminstration: Identify staff willing to participate. Administration: Begin the process of staff assignment. Administration: Finish Step 2 Administration: Finish step 2 Administration: Receive presentation from Turner. Administration: Approve ordinance recognizing councils. Moving Forward Thank you very much!