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Advisory Committees Helping Students Succeed… Created by: The University of North Texas in partnership with the Texas Education Agency.

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Presentation on theme: "Advisory Committees Helping Students Succeed… Created by: The University of North Texas in partnership with the Texas Education Agency."— Presentation transcript:

1 Advisory Committees Helping Students Succeed… Created by: The University of North Texas in partnership with the Texas Education Agency

2 UNT in partnership with TEA, Copyright © 2008. All rights reserved.2 In reviewing the content of this professional development module it may be helpful for you to use the following tools to take notes, summarize key points and identify ideas to implement in your classroom: Cornell Notes ExampleCornell Notes Example Sample Cornell Notes Sheet that demonstrates how to take notes, summarize key points, and identify specific ideas for implementation. Cornell Notes Example Cornell Notes FormCornell Notes Form Blank Cornell Notes Sheet for use in taking notes, summarizing key points, and identifying specific ideas for implementation. Cornell Notes Form Mind Map ExampleMind Map Example Example of how to use a mind map to take notes, summarize key points, and identify specific ideas for implementation. Mind Map Example Mind Map Blank FormMind Map Blank Form Blank Mind Map for use in taking notes, summarizing key points, and identifying specific ideas for implementation. Mind Map Blank Form Action PlanAction Plan Form to use in taking ideas for implementation from the professional development module (from Cornell Notes Sheet and/or Mind Map ) and planning to implement them in your classroom. Action Plan

3 UNT in partnership with TEA, Copyright © 2008. All rights reserved.3 Why have an Advisory Committee? Significant in building quality programs Provides justification for the CTE program Promotes public awareness of CTE programs Assists in providing career guidance

4 UNT in partnership with TEA, Copyright © 2008. All rights reserved.4 Goals and Objectives of an Advisory Committee Assist with job opportunities Advise on short- and long-range plans

5 UNT in partnership with TEA, Copyright © 2008. All rights reserved.5 Goals and Objectives of an Advisory Committee Evaluate facilities and program equipment Analyze the course content

6 UNT in partnership with TEA, Copyright © 2008. All rights reserved.6 Goals and Objectives of an Advisory Committee (continued) Assist with instructional and learning experiences Assist in promoting education

7 UNT in partnership with TEA, Copyright © 2008. All rights reserved.7 First Steps Determine the needs of program Visit other advisory committees for ideas Understand local policies Inform school administrators of plans for advisory committee

8 UNT in partnership with TEA, Copyright © 2008. All rights reserved.8 Next Steps Determine prospective members from needs assessment Set a first meeting date Invite members to participate on committee

9 UNT in partnership with TEA, Copyright © 2008. All rights reserved.9 Committee Size To be Effective, no more than 15 Members should be on an advisory committee.

10 UNT in partnership with TEA, Copyright © 2008. All rights reserved.10 Membership Suggestions Business & industry leaders County/city leaders Chamber of Commerce Former students Media Representative (newspaper, radio, etc.) Other influential local group(s) (labor representative, local teacher organization, etc.) Sample Invitation Letter Sample Invitation Letter

11 UNT in partnership with TEA, Copyright © 2008. All rights reserved.11 When Considering Members… Who are the leaders who care most about students and their success? Who has contributed positively to education initiatives in the past? Who has knowledge of emerging career opportunities in your area?

12 UNT in partnership with TEA, Copyright © 2008. All rights reserved.12 Length of Term and Member Replacement Be very clear about the term of membership –Set up specific terms for committee membership –Staggered terms are best so there will be continuity from year to year

13 UNT in partnership with TEA, Copyright © 2008. All rights reserved.13 Meetings Once appointed, advisory committee members should: –Attend meetings regularly –Participate in discussions –Respect the rights of fellow members Sample Meeting Notification Sample Meeting Notification

14 UNT in partnership with TEA, Copyright © 2008. All rights reserved.14 Meetings (continued) Meetings should follow parliamentary procedures with recording of minutes Assign subcommittees as necessary Make decisions by a quorum vote of a simple majority

15 UNT in partnership with TEA, Copyright © 2008. All rights reserved.15 Agenda Items for the agenda should be identified by the school representative and the advisory committee chairperson. The agenda should be prepared for each meeting and distributed to the members before the meeting when notice of the meeting is sent. Sample Agenda Sample Agenda

16 UNT in partnership with TEA, Copyright © 2008. All rights reserved.16 Agenda Items Roll call and agenda additions (if any) Introduction of guests Approval of previous minutes Special presentations Communication Committee reports Old business New business Adjournment

17 UNT in partnership with TEA, Copyright © 2008. All rights reserved.17 The 1 st Meeting Introduce membership Provide explanation and purpose Elect a Chairperson (not the CTE Director) and other officers Determine the number of meetings to hold and where, with membership input (do not “over meet”). Four meetings annually is recommended. Determine procedures to develop by-laws Set the next meeting date with membership input Tour the CTE facility

18 UNT in partnership with TEA, Copyright © 2008. All rights reserved.18 Selection and Duties of Officers The success of the committee depends on the leadership ability of the officers. Suggested officers –Chair –Vice chair –Secretary

19 UNT in partnership with TEA, Copyright © 2008. All rights reserved.19 Responsibilities of the Chair Work with school and community representatives to plan and carry out the program of work. Prepare agendas and assist the instructor in handling meeting details. Preside at meetings. Keep group efforts focused. Delegate tasks and follow-up. Represent the committee at official meetings and functions. Submit recommendations to appropriate groups. Follow-up on committee recommendations.

20 UNT in partnership with TEA, Copyright © 2008. All rights reserved.20 Responsibilities of the Vice Chair The skills and responsibilities of the vice chair are identical to those of the chair. The vice chair takes charge when the chair is absent or cannot serve.

21 UNT in partnership with TEA, Copyright © 2008. All rights reserved.21 Responsibilities of the Secretary Take, prepare and distribute minutes. Mail agenda, announcements, minutes and other information to members. Help assemble and distribute necessary background information to members. Correspond with the school and community as needed. Sample MinutesSample MinutesSample MinutesSample Minutes

22 UNT in partnership with TEA, Copyright © 2008. All rights reserved.22 Bylaws Name of the committee Purpose Membership Officers and their duties Meetings Committees Parliamentary authority Amendment procedure Sample Bylaws Sample Bylaws

23 UNT in partnership with TEA, Copyright © 2008. All rights reserved.23 Program of Work Establish annual priorities Specify committee activities Develop planning tasks Assign responsibilities Establish timelines

24 UNT in partnership with TEA, Copyright © 2008. All rights reserved.24 Recognition Remember to recognize Advisory Committee members –Issue press releases –Invite members to attend special events – and don’t forget to introduce them –Hold a banquet to honor the committee –Place members names on a display board at school

25 UNT in partnership with TEA, Copyright © 2008. All rights reserved.25 Assessing Advisory Committee Periodic reviews of committee are necessary for success –Were annual priorities met? –Was the program of work established realistic? –What impact has the committee had on the program?

26 UNT in partnership with TEA, Copyright © 2008. All rights reserved.26 In closing… Remember an active advisory committee can be the strongest component of your program!!

27 UNT in partnership with TEA, Copyright © 2008. All rights reserved.27 Quick Check for Comprehension 1.Why is it important for a CTE program to have an advisory committee? a. Significant in building quality programsSignificant in building quality programs b. Provides justification for the CTE programProvides justification for the CTEprogram c. Promotes public awareness of CTE programsPromotes public awareness of CTEprograms d. All of the aboveAll of the above e. None of the aboveNone of the above

28 UNT in partnership with TEA, Copyright © 2008. All rights reserved.28 Sorry, the correct answer is: d. All of the above You can access more information on Slide 2 of this presentation.Slide 2 View next question

29 UNT in partnership with TEA, Copyright © 2008. All rights reserved.29 CORRECT View the next question

30 UNT in partnership with TEA, Copyright © 2008. All rights reserved.30 Quick Check for Comprehension 2. The agenda should be prepared for each meeting and distributed to the members before the meeting when notice of the meeting is sent. a. TrueTrue b. FalseFalse

31 UNT in partnership with TEA, Copyright © 2008. All rights reserved.31 Sorry, the correct answer is: a. True You can access more information on Slide 14 of this presentation.Slide 14 View next question

32 UNT in partnership with TEA, Copyright © 2008. All rights reserved.32 CORRECT View the next question

33 UNT in partnership with TEA, Copyright © 2008. All rights reserved.33 Quick Check for Comprehension 3. To be Effective, no more than 25 Members should be on an advisory committee. a. TrueTrue b. FalseFalse

34 UNT in partnership with TEA, Copyright © 2008. All rights reserved.34 Sorry, the correct answer is: b. False You can access more information on Slide 8 of this presentation.Slide 8 End of module

35 UNT in partnership with TEA, Copyright © 2008. All rights reserved.35 CORRECT

36 UNT in partnership with TEA, Copyright © 2008. All rights reserved.36 Resources http://www.ode.state.or.us/teachlearn/pte/leaders hipguide.pdfhttp://www.ode.state.or.us/teachlearn/pte/leaders hipguide.pdfhttp://www.ode.state.or.us/teachlearn/pte/leaders hipguide.pdfhttp://www.ode.state.or.us/teachlearn/pte/leaders hipguide.pdf http://www.doe.mass.edu/cte/resources/acguide. pdfhttp://www.doe.mass.edu/cte/resources/acguide. pdfhttp://www.doe.mass.edu/cte/resources/acguide. pdfhttp://www.doe.mass.edu/cte/resources/acguide. pdf http://www.cccs.edu/Docs/CTE/AdvisoryCommitt eeGuide_10-03.dochttp://www.cccs.edu/Docs/CTE/AdvisoryCommitt eeGuide_10-03.dochttp://www.cccs.edu/Docs/CTE/AdvisoryCommitt eeGuide_10-03.dochttp://www.cccs.edu/Docs/CTE/AdvisoryCommitt eeGuide_10-03.doc http://www.michigan.gov/documents/Advisory_C ommittee_Handbook_125499_7.dochttp://www.michigan.gov/documents/Advisory_C ommittee_Handbook_125499_7.dochttp://www.michigan.gov/documents/Advisory_C ommittee_Handbook_125499_7.dochttp://www.michigan.gov/documents/Advisory_C ommittee_Handbook_125499_7.doc http://www.ade.state.az.us/cte/info/MembersGuid e.pdfhttp://www.ade.state.az.us/cte/info/MembersGuid e.pdfhttp://www.ade.state.az.us/cte/info/MembersGuid e.pdfhttp://www.ade.state.az.us/cte/info/MembersGuid e.pdf http://www.state.tn.us/education/cte/directors/do c/developadv07sum.ppthttp://www.state.tn.us/education/cte/directors/do c/developadv07sum.ppthttp://www.state.tn.us/education/cte/directors/do c/developadv07sum.ppthttp://www.state.tn.us/education/cte/directors/do c/developadv07sum.ppt

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