January 11, 2012 Green County Extension Office 10:00 am EST
Greetings U.S. Representative, KY’s Second District Serves Extension District 5 Counties: ◦ Breckinridge, Grayson, Green, Hardin, LaRue, Marion, Meade, Nelson and Taylor Official Website: ◦
PERSONNEL UPDATES Retirement, Resignations, Vacancies, Health Updates, Congratulations, etc. PROGRAM HIGHLIGHTS for DISTRICT 5 HORT Dennis Morgeson ANR Ron Bowman 4-HYD Misty Wilmoth FCS Katie Alexander SPECIAL RECOGNITION Refreshments – Marion and McCreary Host – Green County
BUDGET UPDATE State Level Issues – Still a lot of uncertainty Federal Level – Flat Funding Training for District 5 Agents - February Staff CALENDAR OF EVENTS – WEB PAGE BASED Add to County Website - Statewide Initiative Top Postings per Program! Kindra, Audrey, Nick & Robbie Example: Green County FCS CAREER LADDER Jan. 23 rd Draft applications due to D5 Office Feb. 1 st Forms due to Karen Ramage (D5 Office forwards) July 1 st Promotions and Pay Adjustments Guidelines at o Check accuracy (Information up to Dec. 30 th ) o Attach In-Service Training Transcript
CEDIK (Community & Economic Initiative of KY) cedik website: Extension Program Coordinator for cedik: Chuck Stamper District 5 CED Jan. Report and CED Topic List CREATING OUR FUTURE Next State Committee Meeting – Jan 23 (electronically) Discussion: Method of Surveying Staff COMMISSIONER OF AGRICULTURE James Comer – Knowledgeable/Supportive of CES Webpage: Drew Graham – Transition Team Member in Frankfort
COUNTY PROGRAM REVIEWS 2012Adair, Taylor & Cumberland (Martha Thompson) Meade & Breckinridge (Martha Nall) 2011Follow-up Reports: Wayne, Clinton and Russell Form: Due Date for Follow-up: March 15, 2012 or before DISTRICT BOARD TIMELINE January (remaining days) o Special District Reporting Form - to County Clerk within 60 days of the close of the fiscal year o Discuss budget with CEC. Develop recommendations February 15 th - County Offset Voucher for past year February 28 th - Cooperative Extension Service Budget Plan Financial Forms:
DIVERSITY Tri-State Diversity Conf., Cincinnati Airport Marriott Date: Feb. 16 – 17, 2012; Early Registration: January 23 rd Conference Planning Contact: Teran Ransom Conference Website: New: Diversity Champions Award EPSILON SIGMA PHI Jan. 20Early Deadline Jan. 27Awards Deadline Mar. 21Professional Development In-Service Kelli Bonifer, Co-Chair Mar. 22 & 23 ESP Meeting, My Old KY Home State Park D5 Contacts: Greg Tompkins & Misty Wilmoth “Extension Today” Contest: 1 Winner from LC & LT Member Eligibility – 3 years of service; Good Standing District Award of $500 to the highest membership Information:
EDUCATIONAL OPPORTUNITY/GUIDELINES EEP FORMS Completion of Masters – Notify Martha Thompson Degree Plan Form: EMERGENCY CLOSINGS GUIDE District Webpage: Closing based local conditions, not UK campus weather “Rule of Thumb” – follow lead of the County Government IMPACT STATEMENTS Reviewing Need on Various Levels Reporting is Critical – Telling our Story
INTERNSHIPS State Contact: Martha Thompson Positions will once again be limited Counties may fund Internships IT UPDATES Security Documents ed to District 5 Staff Additional Suggestions from UK Extension IT o Delete s over 12 Month o Don’t download coupons & games on office computers. Most contain Malware & Viruses o iPhone and iPad Users may activate tracking device Electronic Notification Program - cNotify o Contact: Dr. Gary Palmer o Lync Training – Jan. 24, 9:15 am ET COA Security Recommendations – Under development
LEAVE CONCERNS Annual and Sick Leave - Report through CATPAWS as taken Working on Holidays? o Notify the D5 Office; Request/Report in CATPAWS o Take alternate day within 6 weeks o Upcoming Holiday: Martin Luther King Day - Jan. 16th FML Paperwork – Critical/Timely MID-YEAR CONFERENCES For All Agents over 1 Year of Service Agents (5 yrs. and under) – Complete Mid Year Form Agents (Requesting a Review) – Complete Mid Year Form Agents (Not Evaluated) – Discussion Only Sign-Up Today!
PLAN OF WORK State Contact: Dr. Ken Jones Counties should development with local leadership State Program Advisory Groups will meet February 27 POW Draft Due – May 1 (D5 Office) Final Copy Due – June 30 (D5 Office) Prioritizing District Issues – Focus also on County Level Instructions, Schedule & Guideline PERMANENT RECORDS All employee records that relate to hiring and performance Secure location and locked Social Security Numbers - blacked out on all documents Time sheets - not considered permanent, but should be kept for a while as verification of time worked
REPORTING POLICY Extension Manual – Section 5.1 o Corrective action - UK HR Policy/Procedures Number (#62) o SECRETARY TRAINING UPDATE Planning Committee: 4-H YD Agents, Contact: Tony Rose Date: March 28-29, 2012 Location: Bowling Green, KY STATE EXTENSION COUNCIL: FEB. 28 – Mar 1, 2 Location: Embassy Suites, Lexington KY District 5 Delegates: o Group 1 (Hardin)Chuck Crutcher o Group 2 (Washington)Bob Osborne o Group 3 (Green)Mary Hawes o Group 4 (Wayne)Nancy Eller o Alternate (Adair)Debbie Cowan
SNAP-ED REPORTING Report Monthly – All Agents Dr. Vail’s Monthly Updates - Accountability Hours – 100+ shows strength; 500+ for Assistant ANR Suggestions TAX EXEMPT January - Donor letters should be sent those making contributions to clubs/council
Jan 2 Rick Greenwell (Washington ANR) Jan 3 Andrea Corbin (Green Secretary) Jan 9 Kelli Bonifer (Adair FCS) Jan 10 Ron Bowman (Nelson ANR) Jan 11 Judi Bates (Wayne Secretary) Jan 13 Donna Curl (Meade Secretary) Lynnette Allen (Breckinridge 4-HYD)
Jan 24 Bonnie Jolly (Hardin CEA 4-HYD) Jan 25 Donna Ridener (McCreary SNAP-Ed Assist) Jan 30 Carol Brumlow (Russell Co Secretary)
Agents Will Meet As Needed following the conclusion of District Staff after lunch ANR/HORTICULTURE 4-H YOUTH DEVELOPMENT FAMILY AND CONSUMER SCIENCES
Tour will begin after Lunch Tours will be coordinated by Program Groups Guides: 4-HYD – Tyrone Gentry, Green CEA for 4-H YD ANR – Brian Newman, Green CEA for ANR FCS – Audrey Myers, Green CEA for FCS
Youth and Client Protection and Risk Management Update Content: New Standards, Existing Policies, Screening Protocol, Background Checks and Strategies to Manage Risk Presenter: Ken Culp, III, Ph.D. Principal Specialist for Volunteerism & Volunteer Adm. Department of 4-H Youth Development 212 Scovell Hall University of Kentucky The Client Protection Handbook can be found on the web at: o Client Protection Handbook Client Protection Handbook