Program Leader Orientation

Today’s Agenda: Student Recruitment and Preparation Group Safety & Health Conduct & Responsibilities Financial Management Forms & Documents for I.P. All leaders are enrolled in D2L --

Student Recruitment and Preparation

Marketing Your Faculty-led Experiences Abroad: No program can go without a viable group of student participants. International Programs will help, but students look to their faculty instructors for advice and encouragement.

Issues to consider... Part of marketing must address the reasons students have for NOT choosing to participate in your study abroad experience. These reasons may include:  Benefit  Money  Time & Credits  Lack of Foreign Language Skills

Go recruit and please don’t forget the application deadlines: December 1 – Summer & Fall Programs April 1 – Winterim & Spring Programs

Preparing Accepted Participants... Pre-departure meetings: Include as lecture/course hours Course content and preparation Consideration for semester schedules: Class meeting times Exams

Student Resources at the I.P. Website:

Group Safety & Health

Group & Individual Safety Abroad Resources from the U.S. State Department and The Center for Disease Control Counseling Services -- CISI (Insurance) --

Group & Individual Safety Abroad: Health Information & Common Sense “Required Health and Safety Information” Form Confidential - Need to Know Basis Ability to Accommodate Common Sense Safety Tips: Never venture out alone Develop awareness of surroundings Secure personal belongings Have local address (itinerary) and phone number *A very friendly person who you just met... is still a stranger.

Group & Individual Safety Abroad: Emergency Seek local assistance immediately Check safety of entire group Contact I.P. as soon as possible “Managing Real and Perceived Emergencies Abroad” (at D2L)

Mandatory Health Meetings Determined by Dr. Jim Zach Based on Program itinerary...

Conduct & Responsibilities

Student Rights & Responsibilities: Acceptance into Program Based on good standing & meeting GPA requirements – Conduct check Transcript review Statement of purpose Instructor recommendation Acceptance then contingent on – Criminal background check Health information form Key Issues – First come, first served? Need for numbers! Ability to accommodate (health & learning needs)

Review of Group Leader Responsibilities (as outlined in the Leader Application) Recruit students for the program Plan, attend, and participate in student orientation sessions Receive specific training and orientation Serve as a counselor and advisor to students while abroad Teach courses appropriate to the program location and focus Manage financial arrangements for the program while abroad Live in student housing Lead excursions on site and encourage student involvement in extracurricular cultural activities Provide future leaders and students with assistance and orientation Wherever appropriate, incorporate the experiences and materials gained abroad to internationalize courses taught at UWSP

Student Conduct During Program “Participant Agreement & Statement of Responsibilities” Disciplinary Actions: First Instance – Verbal Warning Second Instance – Written Warning (Contact I.P. Director) Third Instance – Disciplinary Sanction (Consult with I.P. Director) *Ability to Stay with Program? *Separation from Accommodations? *Separation from Program

Financial Management

How A Program Budget Works: Regulations & Rules Program Revenue, NOT GPR UW System and UWSP Regulations (ACIS , FPP 45, and UWSP I.P. “revenue neutral” policy) Key Terms: Travel Advance UWSP Travel (T) Card (Not a “P” Card) Travel Expense Report *Programs NOT budgeted on State Per Diem Rates!

How A Program Budget Works: Some Basic Considerations Financial Aid – only available for students enrolled for academic credit Students share costs of entire program, including leader expenses & salary (equity issue: all enrolled equally means all pay in equally) No Segregated Fees - but I.P. Arrangement Fee, UW System Mandated Fees, Criminal background check... Required Insurance (CISI): $35 per month

Forms & Documents for I.P.

“Leader Compensation and Expenses” Form Copy of Passport information page(s) Copy of Syllabus Book order for class (no Text Rental) “Flight Ballot” form (due by workshop date) *Car Rental and/or Hotel Reservations?

Departure Workshops Spring Semester Programs – Early November Summer & Spring Break Programs – Early March Fall Programs – Late April