COST SAVINGS BY UTILISING A CENTRALISED PRINT SOLUTION Presented by Mathew Hope & Matthew Broderick

Why we chose to centralise printing Principal encouraged departments to find ways in which to save money Recognised the amount of money that was being spent on printing (toner, hardware, staff time) IT department looked into ways in which to save money through reducing print costs.

Printers - prior installation Printer TypeCount Small HP’s20 Medium HP’s30 Large HP’s20 Inkjet10 Photocopiers3 Xerox3 TOTAL86 Prior to installing a centralised print solution the College had a variety of desktop printers and a selection of photocopiers

Printers - post installation Printer TypeCount Oce FX3000 (desktop printer)5 Oce VL2822c7 Oce CS1732 Inkjet3 Networked HP Laser1 TOTAL17 After installing a centralised print solution the number of printers is dramatically less

Benefits of Centralised Printing Cost Saving Reducing Energy Gain information about who is printing & when Reduce waste Space saving in classrooms and offices Full colour printing College wide Increased redundancy when printers go faulty as staff are able to print to any of the new printers

Cost Saving Toner costs reduced –Toner costs are included in lease price of Océ devices –Fixed price per page Maintenance –Reduction in hours spent by IT department replacing toner and maintaining faulty desktop printers Less devices = less toner to replace Océ service are responsible for any maintenance that needs be carried out on their devices Energy

Energy Saving The below tables show an estimate of the amount of energy that has been saved since the installation of the centralised print solution Pre-installTotal Energy/hour Small HP’s280W Medium HP’s240W Large HP’s360W Inkjet20W Photocopiers333W Xerox600W Total1.8 KW/hour Post-installTotal Energy/hour Oce FX3000 (desktop printer)90W Oce VL2822c483W Oce CS173169W Inkjet6W Networked HP Laser14W Total760 W/hour Producing a saving of over 50% power usage while printers are in stand by *The figures shown are based on the printers being in stand by or power save mode

PCounter – the benefits Enable finance to charge for printing per department Follow me printing Monitor printing on per department or per user basis

Issues we encountered Finding suitable locations for the multipurpose printers Locating printers where there is sufficient space and in a suitable location to give access to staff and students Changing the way staff print No printer on office desk –Advised to pick print jobs off as they walk pass printers rather than making special journeys

Any Questions?