CCCTran Electronic Transcripts for California

Xap Corporation What We Do We enable students and workers to explore, plan, and achieve their educational and career goals. Who We Are Founded in 1981 Privately held Headquartered in Los Angeles Operations in Canada and U.S employees

Xap by the numbers Served over 40M students and families in all 50 states, 10 Canadian Provinces and 75 other countries around the world Present in over 15,000 school sites Process over 1.5M transcripts and 13M applications annually Over 900 post secondary use our solutions Access provide in English, French and Spanish…and soon Arabic.

Vision Provide secure web-based transcript exchange system between all California colleges and their trading partners 110 Colleges in 72 Districts 2.7 Million Students

CCCTran - Vision

Project History Request for Applications (RFA) for Electronic Records Exchange awarded jointly to Yuba and Contra Costa Feasibility Study conducted with positive result and recommendation for transcripts Data dictionary developed and open-source report made Two representative models tested and RFI conducted Requirements finalized and RFP conducted System design and testing 2007Projected release July Institutions On Board, No problems.

Current Status Launched into Production – July 2007 Currently 44 colleges Participants 31 California Community Colleges 12 California State University 2 CSU’s are in procurement University of California UC Santa Barbara Proof of Concept Independents National University University of Phoenix is next

Participating Institutions American River Bakersfield Butte Canada Cerro Coso Chaffey College of San Mateo College of the Sequoias Cosumnes River Crafton Hills Cypress DeAnza El Camino Evergreen Valley Folsom Lake Fullerton CSU Channel Islands CSU Chico CSU East Bay CSU Fullerton CSU Long Beach CSU Monterey Bay CSU Northridge CSU Sacramento CSU San Bernardino San Diego State San Francisco State San Jose State National University University of Phoenix Hartnell Merced MiraCosta Moorpark Oxnard Palomar Porterville Riverside Sacramento City San Bernardino Valley San Jose City Santa Rosa Shasta Skyline Ventura

Major Functionality Manual or Automated processing Support for national standards – XML & EDI Common CCCTran Data Dictionary Automated messaging Standardized transcript layouts View status View/Download Transcripts View status View/Download Transcripts Transcript RecipientTranscript Source Pull Push Request Process Request Hold? Response Fulfillment

Systems Diagram Outside CCCTran

Common Transcript Views FULL BRIEF GEN-ED BRIEF

Sustainability California Community College System has a student population of 2.7 Million and processes over 3 Million transcript requests annually. CCCTran Supports Sustainability Goals

What are the Benefits? Facilitates transcripts on demand, in seconds One system - college and high school transcripts Eliminate Communication Frustration Reduce staff time, paper, and postage costs Eliminate errors from OCR and re-keying Feed Data directly into Degree Audit, & SIS Standard Views with Legend for Document Management Eliminate fraud Go green - go paperless

Questions?

Further Information Website: CCCTran Project Team Keith Franco Regional Sales Manager – Xap Corp Tim Project Director – CCC Technology Center

FERPA Reference “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31): –School officials with legitimate educational interest; –Other schools to which a student is transferring; –Specified officials for audit or evaluation purposes; –Appropriate parties in connection with financial aid to a student;…”