Paul Wickens Chief Executive, Enterprise Shared Services Northern Ireland Civil Service

Paul Wickens 18 th June 2013 Digital First 

Digital Transformation of Government Services in Northern Ireland

75% broadband take up in NI (UK average 72%). 92% use a mobile phone, of which almost a quarter have a smart phone. Use of social networking has doubled since 2008, with 47% now using these sites. Ofcom, Communications Market Report 2011 However – only 43% interact online with Government Why is online important?

Programme for Government Priority 5: Delivering High Quality and Efficient Public Services “Improve online access to government services”

Enhance departmental digital leadership Improve digital capability at all levels Redesign transactional services to meet a new Digital by Default (NI – Digital First) service standard Complete the transition to GOV.UK (NI – nidirect.gov.uk) Accelerate adoption of digital services Adopt a cross-government approach to support people who cannot use digital services (NI – assisted digital) Broaden the range of those tendering for digital services, attracting more SMEs Deliver Digital by Default (NI – Digital First) services on top of a new suite of common platforms Address legislative barriers Ensure that robust and consistent Management Information underpins service delivery Take the opportunity offered by digital to improve broader engagement and policy- making UK Government Digital Strategy

Connected Government Services OnlineTelephone Social Media Smart Phones Shared Face2Face Channel Shift Multi-channel contact services Assisted Digital In/Out bound Mail Services Payment Services Fulfilment Services Shared Services

Multi-channel contact services Research and insight into changing citizen behaviours and technology Citizen contact and channel shift strategies Flexible and scalable resourcing models based on agent productive hours Inbound and outbound calls and campaigns 24/7 services and out of hours coverage Overflow and emergency response services Assisted digital services (Multi-channel) SMS, , web-chat and social media Online transactions and smart app development Re-useable Find, Report, Apply, Book and Pay for it components Fulfilment Services such as in/out bound mail handing, verification and validation services Citizen Contact Services Secure Payment Services

A new NI Direct Strategic Partnership to improve access to digital government services and accelerate channel shift A New Partnership Best of public and private sector Access to a wider range of expertise and new capabilities Local partners, BT, Deloitte and Asidua Investment and innovation Supports front and back office transformation An Easy Citizen Experience Citizen insight, research and shared learning Channel shift advice and guidance Improved access to government services Tried and tested approaches Common flexible platform Value for Money Shared platform and services Reusable common components Guaranteed cost savings Benchmarked consultancy rates Flexible payment mechanisms Re-useable Components A consistent multi-channel experience for citizens interacting with government. Agile and quick service development for participants including: Report it Apply for it Book it Pay for it Find it Tell us In addition NI Direct has the ability to take- on debt recovery and other common citizen facing fulfilment services such as in/out bound mail handing, verification and validation services.

Digital First: When developing new services or new programmes, or reviewing existing services, Departments/Agencies must seek to ensure that digital online services / transactions are the primary means of interacting with citizens or businesses. NI Direct Preferred: When Departments Agencies are developing or refreshing programmes involving online or telephone interaction with citizens or businesses services, there should be a presumption in favour of using the NI Direct programme unless the approved business case determines an alternative option NI Direct Portal: Citizens must be able to use the NI Direct web portal to access all online services provided by Departments/Agencies, even if (exceptionally) such services are hosted elsewhere. HOCS - PSG Directive Working in Partnership with you and your existing partners and suppliers A flexible end to end framework integrated service delivery models Flexible payment mechanisms including outcome and transactional Citizen Focus rapidly increasing the range, quality and uptake of digital services Providing Leadership

ComponentExemplar Project Pay it DFP Rates Payments, Debt recovery GRO GeNI Project (and PRONI) Book it DEL Careers Service Appointment Bookings Request it OFMDFM Social Investment Fund Applications PRONI Document Ordering (and GRONI) Report it DRD Roads Service Faults DARD Front end to suite of agricultural processes Find it Generic location go government services Tell us Generic Departmental Consultations and Feedback PfG – Programme for Government

Deliverables & Projects Business Development Deliverables Stakeholder Engagement and Communication Plans NICS Citizen Contact Strategy 5yr Business Development Strategy Annual Department Business Plans

Business Development Support Envisioning Scoping & feasibility Service Modelling Benefits & Business Cases Output based Statement of Requirements Short interactive engagements designed to help organisations understand changing citizen behaviours, digital first initiatives, how this impacts their organisation and the services and capabilities that NI Direct can provide An accelerated engagement that quickly analyses the business and technical aspects of your organisation’s current citizen services and the readiness for change. Feasibility testing and scoping of service areas, including an early understanding of the fit with NI Direct fit services and support capabilities High level modelling of your organisation against NI Direct service delivery models to show roles and responsibilities and how services will work end to end, including people, process and technology aspects Support for business case production including the identification of potential benefits arising from channel shift and service uptake “These services are provided as part of the core shared service provision to all participants, to assist organisations to scope, qualify and shape optimised service requirements”

Specialist Business and ICT Consultancy Project and Programme Management Market Research Business Case Development Benefits Management Business Process Design Strategy and Business Planning HR and Change Management Organisation Design Channel and Migration Strategy Communications and Training Stakeholder Management Business Continuity Business Consulting Transactional Toolkits Hosting, configuration and development Software design and development professionals ICT security professionals System Integration specialists Data migration specialists Emergent technology specialists Web and App design specialists Technical Consulting

ICT and Support Services Customer Relationship Management software Call transfer and routing Workforce Management software Workflow and Case Management PCI-DSS Payment Engine Interactive Voice Response solutions Call and screen activity recording MI and performance reporting Data migration NICS Information Assurance and Security standards Training and Communication Services ICT related Services Hosting and managed services Application Management Monitoring and reviewing the capacity of all hardware Provision of professional, experienced and technically skilled staff Provision of a helpdesk support function working collaboratively with IT Assist Provision of all appropriate technical refreshes Provision of software maintenance and upgrades Specified Service and Performance Levels. Managed Services

Thank you