Project Manager: Arthur Kenjora IT Programs and Projects Dept. Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ Office: /03/11ADE Information Technology Division1

 Scope  Purpose  SFSF Grant Requirements  Milestones  Implementation Options  Data Elements Supporting Requirements  Business Rule Discussion  Next Steps 05/03/11ADE Information Technology Division2

Maricopa Community Colleges Yavapai College Northland Pioneer College Pima Community College Mohave Community College Arizona Western College Cochise College Coconino Community College Arizona Western College Central Arizona College Eastern Arizona College Diné College 05/03/11ADE Information Technology Division3

4 Continuous Improvement Cycle Data …Get the right data, the right way, right away Plan … use research and shared experience to apply data to real world problems Action …improve systems, programs, and classroom instruction Results …increased student learning and improved outcomes 05/03/11ADE Information Technology Division

05/03/11ADE Information Technology Division5

Milestones Receive & store the following data: B1-4: The capacity to communicate with higher education data systems is included in the State's statewide longitudinal system B1-10: Student -level college readiness test scores are included in the State's statewide longitudinal system B1-11: Information regarding the extent to which student transition successfully from secondary school to post secondary education, including whether students enroll in remedial coursework are included in the State's statewide longitudinal system B1-12: Other information determined necessary by business rules to address alignment and adequate preparation for post secondary education are included in the State's statewide longitudinal system C11: Of the student who graduate from high school consistent with 34 CFR (b)(1)(i),the number and percentages who enroll in an Institution of Higher Education (IHE) (as defined in section 101(a) of the Higher Education Act of 1965, as amended (HEA)) within 16 months of receiving a regular high school diploma C12: Of the student who graduate from high school consistent with 34 CFR (b)(1)(i), who enroll in the State within 16 months of receiving a regular high school diploma, the number and percentage who complete at least one year's worth of college credit (applicable to a degree) within two years of enrollment in the IHE D1-1: Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 22 Community Colleges and 3 Arizona State Universities. D1-2: ACT scores from ACT. 05/03/11ADE Information Technology Division6

7 Student -level college readiness test scores Transition from secondary school to post secondary education (including enrollment in remedial coursework) Of all High School graduates, IHE enrollment within 16 months of receiving a regular high school diploma Of C-11 who complete at least one year's worth of college credit (applicable to a degree) within two years of enrollment in the IHE NSC Enrollment & graduation data ACT Scores B1-10 B1-11 C11 C12 D1-1 D1-2 05/03/11ADE Information Technology Division

8 Data, Source, and Business Rules Integration Data Transfer Process Data Security and Privacy (i.e. FERPA) Customer Service Level Agreement 05/03/11ADE Information Technology Division

Maricopa County & Regional Community Colleges Arizona State Universities 11 Community Colleges 10 Maricopa County Community Colleges 3 Universities Data Warehouse OPTION #1 OPTION #2 Option #1: Each Community College will provide data independently based on system capabilities. Option #2: ADE will utilize ASSIST ( system to extract SFSF required data elements.  Current review shows us 100% of data elements required are available. 05/03/11ADE Information Technology Division9

 Last Name  First Name  Middle Name (optional)  Birth Date  Gender  Ethnicity (optional)  SSN (optional, but obtaining as hidden field will help identify ‘uniqueness’ of students) 1005/03/11ADE Information Technology Division

Community Colleges  Student Data  Enrollment  Degree  Open Enrollment 11 Universities  Student Data  Enrollment  Degree Workshop Activity: Review ASSIST Data Relevant to SFSF spreadsheet 05/03/11ADE Information Technology Division

Maricopa County & Regional Community Colleges Arizona State Universities Data Warehouse OPTION #1 OPTION #2 Option #1: Each Community College will provide data independently based on system capabilities. Option #2: ADE will utilize ASSIST ( system to extract SFSF required data elements.  Current review shows us 100% of data elements required are available. 11 Community Colleges 10 Maricopa County Community Colleges 3 Universities 05/03/11ADE Information Technology Division Preferred 12

1305/03/11ADE Information Technology Division

High-Level Collaboration Activities For each of the 22 Community Colleges & 3 Universities: 1.Data Definition with Community Colleges, Universities and Data Architect, Technical Architect (ADE) 2.Work with ASSIST, Community Colleges and Universities to build (automated) extract scripts based on pre-defined/agreed data elements 3.Manage Districts Extracts 4.Build Customer Reporting Requirements 5.Test and Deploy Reporting and Extract Programs 6.Train Users (Reporting/Extract,if necessary) High-Level ADE Activities For each of the Sources of Data Elements 1.Define Data Architecture and Technical Architecture to ensure customer adherence 2.Define and Implement Identity Management System 3.Define templates and/or interface requirements for data extract/Transform to support load process 4.Define Requirements necessary to land extracted data in the Data Warehouse 5.Define and Implement method of delivery to customers 6.Build ADE specific Reporting Requirements for each institution 7.Test and Deploy Reporting and Extract Programs 8.Train Users (Reporting/Extract) 05/03/11ADE Information Technology Division14

 ADE complete Requirements definition by May 20 th based on Workshop results and follow-up.  Requirements acceptance by May 25 th.  Identify and confirm source data architect & developers availability.  Define Statement of Work  Document assumptions and risks  Baseline project plan prior to Design 05/03/11ADE Information Technology Division15

1605/03/11ADE Information Technology Division

Project Manager: Arthur Kenjora IT Programs and Projects Dept. Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ Office: /03/11ADE Information Technology Division17