Delivering Value Driven Document Management

The Business Case An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution

Introducing SmartSearch… Designed specifically for the needs of today’s business environment Value Driven Price Point Feature Rich Easy to Learn and Use

Technically Speaking Built on the.NET Platform using Service Oriented Architecture (SOA) Microsoft SQL Database Engine Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc Integrated with Microsoft Active Directory

What Does SmartSearch Do? SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool SmartSearch provides a powerful search engine so that documents can be found in seconds SmartSearch provides tool for sharing and distributing documents

Why Not Just Scan PDF’s to a File? 1. Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images. 2. Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds. 3. SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name

Who Uses SmartSearch? – Anyone with Paper

SmartSearch Design  In Boxes – Scan your documents to an In Box for future filing  Archives – Easily created “file cabinets” that securely hold documents after being described  Stored Searches – Search for Archived documents in seconds using the power of a SQL database engine Archives In Boxes Search Results

Scan It  The user scans a documents from a scanner or MFP to an In Box on the network using a saved script; i.e. John’s In Box

File It The user goes back to their PC and “files” the document by describing it through pre- set index fields searches Fully Customizable Fields

Find It The user can now find a document in seconds by running a search on any archive.

Edit It  Annotate documents with your choice of: Highlighter Post It Note Redaction Marker Embed Signatures

Share It Print documents Fax documents through your MFP documents as a PDF (No Adobe required)

New in SmartSearch 2.0! New Image processing features for MFP scanning: Image Enhancement Intelligent Document Separation Bar Code Recognition

Image Enhancement Enhancement scanned images coming from your Multifunctional Printer (MFP) De-Skew De-Speckle Auto-Crop

Intelligent Document Separation Batch Scan documents from your MFP and SmartSearch will separate them automatically Bar Code Separation Blank Page Separation Blank Page Deletion Auto-Rotation

Bar Code Recognition Automate Document Indexing through Bar Code Recognition Image Enhancement Intelligent Document Separation Bar Code Recognition

Expand Your Solutions

In Summary… SmartSearch Delivers: An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.

Questions? Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration. Tel: (860) X1143 Cell: (203)