VOSP Network (Program) Webinar December 18, 2014 (No CEU’s for this webinar) Vehicle Occupant Safety Program (VOSP) Safe and Active Communities Branch California Department of Public Health

VOSP Statewide CPS Support CPS Laws –Vehicle Codes, Hospital and Insurance Codes, Hospital Policies CPS Program Components –County CPS Program Development, Educational Materials, Car Seats, Site Visits, law enforcement Roll Call video, CPS Conviction Data (program evaluation) CPS Technician Training System –Instructor and Technician re/certification, Instructor stipends, CEU’s, Additional trainings (CPS special needs, Instructor development) CA Violator Program Development –Class Guidelines, Court Outreach CPS Support/Information/Research –VOSP Webinar (quarterly), Who’s Got Car Seats? (CPS statewide directory), VOSP Network s, Funding Opportunities 2

Technician/Instructor Certification Safe Kids Certification CPS Technician Certification –3-4 day course, passing each day. $85 to Safe Kids. –Set up/maintain profile online with Safe Kids (including current address) CPS Technician Recertification – Every 2 years –6 total CEU’s (Update class or online) –4 hours of Community Education –Pass all 5 Seat Checks (signed off by an Instructor, or proxy) CPS Instructor –Candidate – need to be a Technician for 6months, preferably a year and find a Mentor, co- teach one course. –Certification –Recertification – Every 2 years need 20 hours of teaching CPS Special Needs –1-2 day classes –Instructor Certification 3

Recertification, CEU’s, & Other tips for CPS Techs. This is the website with the CPS Technician certification information. Go to the top right corner where it says “find a course” and bring up California (you don’t need to fill in all the boxes) and you will see the list of posted courses. Here are the on-line resources to obtain your CEU’s so that you can maintain your certification. These links below will link you to other sites that will allow you to read, test/quiz, listen to webinars, etc., to obtain your CEU’s. The CPS Board website and the CPS Certification website has all the information you need to be sure you recertify correctly pdfhttp://cert.safekids.org/sites/default/files/tips_on_how_to_get_ceus_for_recertification_ pdf CPS Board (and for other Technician resources) with the Community Outreach Toolkit NHTSA CPS restraint recall list or SafetyBeltSafe for recall list (with paid membership, but they have other information on their website for free)

VOSP CPS Technician Training System - Overview VOSP support for CPS Trainings (Technician, Update, Renewal, Special Needs, Instructor Development). CPS Technician training course, 3-4 days. VOSP supports 1-3 instructors, after host organization pays for 1st instructor (e.g. for a 10 person class VOSP will support 1 instructor). A 1-5 instructor to student ratio. VOSP provides a stipend of: $700 for a Lead Instructor, $600 for a Co-Instructor. Instructors are responsible for hours/day taught (minimum 6 hours/day). Con tract “Short Form Contracts” – includes a State form “STD 204” and CPS Instructor verification (Safe Kids Certification wallet card). Once CDPH paperwork is completed by our Contracts Management Unit, the Instructor will receive an executed contract that needs to be signed and returned. Needs to be completed 8 weeks before submitting a VOSP CPS Course Request Form. A total of 3 MONTHS before class, be in touch with VOSP to start contract process. Short Form Contracts to be renewed every state fiscal year (July 1 – June 30). Up to $4, each state fiscal year. CDPH processes invoice in 45 days. Payment received by Instructors a total of 2 months after invoicing CDPH.

VOSP CPS Technician Training System – Lead Instructor/Host Agency Training Lead (either the Lead Instructor or the Host Agency) must complete and submit this application to Claudia Angel, VOSP at and register the course with Safe Kids at eight (8) weeks prior to course start All trainers requesting a stipend must have a current contract in place with CDPH/VOSP prior to training dates. Contact Claudia Angel to set-up a contract, this process will take four (4) to six (6) weeks. Lead Instructor will verify number of participants for training 10 days prior to training and understands that if the class ratio for particular training is not met, VOSP can change the number of Instructor Stipends provided. Lead Instructor will provide each Instructor with a copy of the sample invoice on Page 4 of this application as well the necessary documents needed to submit along with their invoice. All Instructors submitting an invoice will need to provide the information required per the sample invoice.

VOSP CPS Technician Training System – Lead Instructor/Host Agency Send all information to VOSP –Claudia Angel – –Kate Bernacki – VOSP will support 1-3 instructors, after host organization pays for 1 st instructor. –Thus with a 10 person class, VOSP will support 1 instructor. –Always a 1-5 instructor-to-student ratio. –Lead Instructor is in touch with VOSP 10 days prior to training to confirm number of participants and thus number of instructors VOSP will support. Submit a training application to VOSP for the type of training with all the names of the instructors. –Plan to submit this at least 8 weeks in advance, especially for a CPS Technician or Renewal course, and try to plan at least 4 weeks in advance for an Update.

VOSP CPS Technician Training System – Instructor Stipends & Short Form Contracts Fill out STD 204 and send to along with your Safe Kids Certification Instructor/Technician Wallet –Claudia/VOSP fill out all contract forms and sends them to CDPH CMU. –CDPH/CMU approves contract and Claudia returns to Instructor for final signatures –Instructor returns final documents to VOSP. –VOSP sends to CDPH/CMU and waits for final notification of approved contract. Up to $4, each state fiscal year (July 1-June 30). VOSP provides a stipend of $700/day for a Lead Instructor, and $600/day for a Co-Instructor. A minimum of 6 hours teaching/day. Can teach any CPS related course: –CPS Technician (up to 4 days) –Renewal (1 day) –Update (6 CEU’s) –Special Needs or Instructor Development Courses (up to 2 days)

VOSP CPS Technician Training System – Contract Invoice CDPH Contract # XX-XXXXX Contract Start Date:XXXXXXContract End Date: XXXXXXX Training Type: (Specify one of the following) Certification, Update, Renewal, Instructor Development, Special Needs, or Instructor Candidate Instructor Type: (Specify one of the follow) Lead Instructor, Co-Instructor, Instructor Candidate Training Date(s): List all dates of Training you are claiming payment for based on the guidelines of the training. XX/XX/20XX, XX/XX/20XX, XX/XX/20XX, XX/XX/20XX Training Location: Facility address/County Number of Trainees who attended: xx Number of Trainees who passed the training: xx Billed amount total: XXX (number of days) x $$$ (rate established) = Total Amount Due $xxx

CPS Technician Training – POST POST are CEU’s for law enforcement to take the CPS Technician training. If offering POST for your CPS Technician Training: All Instructor Resumes need to be on file with VOSP (if resume not on file already) POST Course Roster, Safe Kids Course Roster with Test Scores, and Safe Kids Finalization Page to verify teaching hours. Not required to have any CPS instructors contract with VOSP to receive POST accreditation for the class. Let VOSP know in advance of the CPS Technician course if you are requesting POST credits.

What happens if a Lead Instructor (LI) is not able to be present for the entire class? Lead instructors have a lot of responsibility. They are required to be there the entire time and make sure that the course runs smoothly, giving the technician candidates the best possible course while following all the policies and procedures. Things don’t always go according to plan. If you find out before class starts (or even on day one) that you will miss all or part of the course find a replacement lead ASAP. This should happen not just locally, but online. To edit the lead instructor, open the course profile and click on 3. EDIT COURSE. What if you are in the middle of the course and there is an emergency? The spirit is to be sure that the course is correctly administered and led following all policies and procedures. If the LI gets temporarily called out on an emergency, they are still responsible for the course. They should appoint a seasoned instructor who is familiar with course administration as their proxy in the interim. This should be documented before leaving to ensure a smooth transition while they are out and when they return. This documentation should be complete enough to address any concerns or issues following the course and kept in your course file. Ideally, the emergency substitute is an approved lead. Having a fellow instructor who is a lead is always a good idea. Everyone should feel confident that the course will be managed appropriately. The lead is still 100 percent responsible for managing and running course. Emergencies are a perfect topic for the mandatory pre-course meeting. We often focus on student emergencies or weather emergencies, but instructor team emergencies also happen. Mentoring instructors on course management and policies is always a good idea. Should an emergency arise that necessitates the lead leaving the facility, and there are any questions, they should Safe Kids without delay. This is for any instructor on the team. Ask questions! Everyone on the instructor team has a responsibility to ensure that courses are run appropriately. Courses are truly team efforts! See the website for further information.

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration Vehicle Occupant Safety Program (VOSP) California Department of Public Health VOSP strives to prevent injuries and deaths to children 0-16 years old in California by increasing the use, and correcting misuse, of child safety seats, booster seats, and seat belts. Kate Bernacki, Coordinator Claudia Angel, Administration (916) (916)