Moving Your Paperwork Online Western Washington University E-Sign Web Forms Copyright Western Washington University, This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

Agenda The Challenge Our Solution Innovation Benefits Sustainability Portability Q & A

The Challenge Reliance on typewriters for common, paper-based forms Paper-based forms were too ‘slow’ Out-of-date form versions “Where is it?” and “Who has it?” Need electronic system that is easy, fast, and flexible for routine forms

Our Solution Simple On-line forms Electronic routing using Digital signature (authenticated users) Centrally created forms done quickly (24hrs) Real-time form status Secure

Form Examples Department Leave (Time Off Request) Personnel Action Facilities Maintenance Request Class Schedule Changes Lock Shop Key Request Student Course Override Request

Innovation Simple to develop and maintain Standard JavaScript and ASP Ability to create a new form in 1 day or less –Single statement to include: Digital signature Electronic routing Database storage – Easy for people and departments to use Central archive of all forms Single code base

Benefits Eliminated reliance on typewriters Processing time reduced to hours Automatic reminders Electronic routing Institutional performance has improved “Where is it?” and “Who has it?” is now known at all times

Signature – Audit Trail

Sustainability 134 Forms Adding 5 forms per month 33 departments 50,000+ forms processed per year 0.15 FTE technical support 0.25 FTE help desk creating forms Single code base for all forms and browsers Industry standard languages Not dependent on specific ERP for authentication

Portability Compatible with any HTML form Easily transferable –Authentication via ERP / Database / LDAP – Interface Easily supportable –Limited technical support –Help Desk or Power User can easily create forms Minimal hardware required No non-standard software

Summary Electronic forms with digital signature, routing, audit trail Easy to implement and use Quick institutional benefits Popular with users Get details, download here: –