Potential Purchasing Department Responsibilities Assist schools in ordering products … one off’s find out what, who, cost.. Provide a catalogue online.

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Presentation transcript:

Potential Purchasing Department Responsibilities Assist schools in ordering products … one off’s find out what, who, cost.. Provide a catalogue online of goods so schools can conveniently get say staplers without having to do their own investigation of who, what … Providing excellent pricing for goods by tendering (tender catalogue) Ensure appropriate account(s) are charged Pass/manage the paperwork to further level approvers where necessary Watchdog questionable purchasing Reconcile School Reimbursements Handle returns, incorrect orders, bad product, warranties Assist in Capital purchasing bids and contracts (buying a new bus, repairing a roof) … CIMS could help Work with schools on annual orders, inventorying goods wisely ….. Manage Fixed Assets … CIMS could help (PLPSD, SEVEN?) Manage Computer, IT, Cell Phone etc. inventories

Confirmation of VERY USEFUL Vendor Volume Report.. CDS.630 How to handle subscriptions etc. where School does a P/O but you will NOT be getting any invoice – expecting to pay based on the P/O …. Volume of This? How best to handle Do up a P/O … attach a copy of the subscription sheet – Identify it as ‘No Invoice, pay’ …. It approves …. New CIMS option to auto-generate invoices? Currently suggesting employee reimbursements and petty cash reimbursements come through as a Purchase Order Req … how to separate these from regular P/Os to not get printed/ ed/faxed? Separate Docid? … Does Purchasing freak out over these additional Requisitions, does it impact their activities?

SD37 … $250K+ annually on their VISA cards Ordering one-time stuff on any site … needing to pay with credit card Online Ordering from Grand and Toy, Staples, Apple … established accounts – how does this work????? Do we duplicate processes with a P/O# on these occasions?

Large Annual Orders versus ordering constantly. Does this make sense? Are schools/teachers effective at creating meaningul and great initial bulk orders? What are the pro’s con’s of doing this bulk ordering? Awarding Items/Tendering Our item#12345 has been awarded to TakeTwo Vend#22344 …. Schools can order based on WHS# or Vendorpart# Versus.. Loading a Vendor Catalogue.. Meaning we clear that last catalogue and go again.. No potential for incorporating our WHS#? ** Confirmation that on Req … Input Vendpart# - finds in INV.310 and fills in Description and price … Cannot be used in Bid Req. ** Newest changes to stock find double word.. Help?