1. WebPurchasing URL:http://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspx *Internet Explorer 7.0* WebPurchasing involves searching for your product, confirming the order, creating the requisition, reviewing the requisition, and submitting the Req for approval.

2. Purchasing Procedures PO assigned before purchases PO assigned before purchases Visa Credit Cards require an Expense Report Visa Credit Cards require an Expense Report Wal-Mart card purchases do not require a PO in advance Wal-Mart card purchases do not require a PO in advance Contracts must be authorized/signed by CFO Contracts must be authorized/signed by CFO Copy must be given to A/P Supervisor Copy must be given to A/P Supervisor Check cut days: Tuesday/Friday Check cut days: Tuesday/Friday Available after 2 pm Available after 2 pm

3. WebPurchasing: New Options Sign-on: Sign-on: Log-on-mmc(phone code) Log-on-mmc(phone code) Ex. mmc12345 Ex. mmc12345 The My Account Feature: has been set-up for you. The My Account Feature: has been set-up for you. My Favorites- New option that allows you to save frequently used products. My Favorites- New option that allows you to save frequently used products. Request a One time Product- doesn’t stay in the product list permanently. Request a One time Product- doesn’t stay in the product list permanently.

4. Search Feature Increases search ease Increases search ease Allows you to search by category or sub- category Allows you to search by category or sub- category You may request “Major Categories” by e- mailing Accounts Payable You may request “Major Categories” by e- mailing Accounts Payable

5. Creating Req Process Products: 1. Do not duplicate: Ex. Purchase of various Office Supplies; pens, facial tissue, and staples. Ex. Purchase of various Office Supplies; pens, facial tissue, and staples. Use Product “Office Supplies” for entire purchase Use Product “Office Supplies” for entire purchase Specifics in description Specifics in description Use products already in the system within reason Use products already in the system within reason Product ID’s-No Numbers Product ID’s-No Numbers Exception One-Time Products Exception One-Time Products

6. When to be Product Specific When there is a danger that your entire order will not arrive. When there is a danger that your entire order will not arrive. If the product is a large expense If the product is a large expense If the product will reoccur frequently If the product will reoccur frequently

7. WebPurchasing Click Purchasing Tab Click Purchasing Tab Search for Product Search for Product Select Vendor/amounts Select Vendor/amounts Add items to cart Add items to cart Click Create Requisition Tab Click Create Requisition Tab

8. Approval Approval Select approval route Select approval route Edit products Edit products Internal notes: appear on Requistion Internal notes: appear on Requistion External notes: appear on PO External notes: appear on PO Distribution; Distribution; Select Detail; Enter distribution and project codes Select Detail; Enter distribution and project codes PO line item PO line item Enter Department and Deliver to Enter Department and Deliver to WebPurchasing

9. Click Submit Requisition- once you review Click Submit Requisition- once you review Wait for E-mail that states “A PO is assigned” Wait for E-mail that states “A PO is assigned” WebPurchasing

10. Approving Req Home Page Req Home Page Click Req’s for Review Click Req’s for Review Click Review button Click Review button Select Approve or Reject Select Approve or Reject Status Column “Approved” Status Column “Approved” Save and Close Save and Close