PROGRAM EVALUATION TRAINING SAISD Federal Programs Department

Stage 6 of the Organization and Development Process 2 Use Formative & Summative Measures to Evaluate the Plan and Link it to the CNA 6

What is the purpose of the Program Evaluation?  The purpose of this tool is to provide departments and campuses with a systematic process to evaluate the impact of Federal and State Compensatory Education funding.  The tool is to evaluate programs for the current school year 3

What are the objectives for the Program Evaluation?  To evaluate the effectiveness and impact of Federal and State Compensatory Education Programs on student achievement outcomes.  To assess the impact of Federally and State Compensatory Education funded strategies on department/campus performance objectives.  To determine the degree to which program funds met the intended purposes.  To guide future program decisions. 4

Where can I find the Program Evaluation? SAISD > Departments > Federal Programs  Click on the Campus tab or Department tab at the top of the website  Scroll down to STAGE 6: Formative & Summative Measures to Evaluate the Plan  Click on the Program Evaluation Document 5

What is the format of the Program Evaluation?  The Program Evaluation is an Excel file  There is a tab for each funding program to be evaluated 6

There are 7 Programs to Evaluate Name of Program (Tab)Funding source (Fund #) Title I, Part AFund 211 Parent InvolvementFund 211 Function 61 State CompFund 164 Title II, Part AFund 255 Title I, Part CFund 212 Title I, Part D – Subpart 2Fund 215 Title III, Part AFund 263 Note : Only evaluate the program(s) that you receive funds for. 7

There are 10 steps to Evaluating each Program. 8

Who should be involved in completing the Program Evaluation?  A Program Evaluation Committee must be formed in order to evaluate each program.  At a minimum, the positions indicated on the list must be represented; other staff/community members are recommended to also participate. 9

Should Record of Program Evaluation Committee Meetings be documented?  All Meetings should be documented and turned in with your program evaluation.  Utilize the agenda template provided at the end of the Excel document to record your Program Evaluation Committee Meetings 10

What should be done before completing the Program Evaluation?  Prior to completing the Program Evaluation, please review all appropriate data sources and complete the Data Review Checklist Tab. 11

Steps

Step 1: Org #, Name & Budget Allocation  Enter your Campus/Department Number  Enter your Campus/Department Name  Enter the Budget Allocation for the program you are evaluating Note : All Campuses/Departments must enter their org# and name on the Title I, Part A tab regardless if the campus/department has expenditures and/or encumbrances for Title I, Part A so that the org# and name will automatically populate on the remaining tabs. 13

Step 2: Program Intent, Assurance & Beneficiaries  Reading each Program Intent, Assurance and Intended Program Beneficiaries will help guide you with your evaluation process. 14

Step 3: Strategy  List the strategy to evaluate.  No need to list the activity.  Ensure you identify the source where the strategy came from in parenthesis. 15

Step 4: Content Area  Identify the content area that the strategy addressed.  You can have more than one content area for each strategy. 16

Step 5: Met State Standard  Depending on the funding source Step 5 question will vary.  The purpose of Step 5 is to evaluate whether the strategy listed in Step 3 accomplished the funding source's program purpose & intent.  To help answer the question refer to appropriate data on your Data Review sheet. 17

Step 6: Amount Expended  Identify the amount of funds expended to implement the strategy.  Estimations are acceptable.  Also include any current encumbrances for future expenditures. 18

Step 7: Impact on APG/DPG  Did the strategy listed in Step 3 meet the established APG/DPG found on your CIP/DIP?  Does the data indicate effective implementation of the strategy? APG=Annual Performance Goals DPG=Department Performance Goals 19

Step 8-9: Recommendation  Based on the outcome in Step 5 and 7, what is your recommendation for the strategy?  Step 8: Mark  C (Continue)  D (Discontinue)  M (Modify)  Step 9: State the reason for your answer in Step 8. 20

Step 10: Funds  Campuses  If the last 3 digits of the budget code are ‘000’ then the funds came from your campus (C)  If the last 3 digits of the budget code are 8XX or 945 then the funds were distributed down from a central office department (D)  Refer to Org Tab for a complete list of org numbers  Departments  All funds should be (D) only. 21

How to evaluate funds distributed down from a Central Office Department  Campuses  Funds distributed down from a central office department must be evaluated  Refer to the 8XX or 945 tab in Red at the end of the document to determine which strategy to evaluate 22 ORGDEPARTMENT 804Campus Instruction 830Bilingual/ESL/LOTE 865Academic Support 866Dyslexia/ Early Childhood 873Literacy/ELAR 874Social Studies 878Advance Academics/Gifted & Talented 880Mathematics 881Science 882Guidance Counseling 891Secondary Initiatives 945Research & Evaluation

Repeat Steps 1-10  Repeat Steps 1-10 for each program.  Reminder :  You do not need to complete an evaluation for a program that you do not have expenditures and/or encumbrances for.  All Campuses/Departments must enter their org# and name on the Title I, Part A tab so that the org# and name will automatically populate on the remaining tabs. 23

Title II, Part A – Fund Special Note : An evaluation should be completed for positions allocated to your campus under Fund 255 Title II, Part A. Please review the note under Step 2 and refer to your budget spreadsheet.

Steps to submit your Program Evaluation once completed. Submission Instructions 25

What should I do before I submit the Program Evaluation?  Save your Program Evaluation as an Excel Workbook.  Use the following as the file name:  Campus/Dept Name Program Evaluation 26

Agenda(s) and Committee Sign-in Sheets  Also scan and save all agendas and committee sign-in sheets as PDF files.  Use the following as the file names:  Campus/Dept Name Program Evaluation Agenda  Campus/Dept Name Program Evaluation Committee Members Sign-In 27

How do I submit the Program Evaluation? 28  all documents to  Program Evaluation  Agenda(s)  Sign-in (s)  Use the following as the subject of the  Program Evaluation – Campus Name  Note : The Program Evaluation is not complete without the Agenda and Sign-in sheet.

Deadline for Submission All documents must be submitted via by 4:30pm on Friday April 17,

Please contact the Federal Programs Department with any questions or concerns (210)