Writing Application Letters The Indented, Modified Block and Full Block Style

Word For the Day CORRESPONDENCE PART OF SPEECH: NOUN MEANING: communication by exchange of letters. Our correspondence broke down when the post office closed. a letter or letters that pass between correspondents: It will take me all day to answer this business correspondence. It will take me the whole day to answer this correspondence.

Think. Mr. John Fritzgerald is a president of a multinational company and he is looking for fresh graduates to work for him. How are you going to tell him that you are interested to the job posted and you are qualified and capable for that work?

Application Letters is a document sent with your resume to provide additional information on your skills and experience. provides detailed information on why you are qualified for the job you are applying for letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences

Parts of an Application Letter 1. Return Address / Header This is where you write your name and your address. 2. Date Put the date in words and in full (do not abbreviate) It is the day when you wrote the letter. 3. Inside address Write the name of the person you are writing to followed by the name of the company then its address.

Parts of an Application Letter 4. Salutation Salutation depends on whether you know the name of the person you are writing to. If you do, you use “Dear Ms. Edwards”. Initials or first names are usually not included in salutations. On the other hand, you could write “Dear Margaret Edwards” and skip the courtesy title. 5. Body Write the body of the letter keeping it short and straight to the point.

Parts of an Application Letter 5. Complimentary close The most common complimentary close accepted in the US and UK is sincerely, Other complimentary close you can use are: Respectfully yours (very formal) Very truly yours (polite and neutral for the US) Cordially yours (quite informal)

The 3 formats of application letters. The indented format The modified block format The full block format

Indented format Look at the following example

Modified block format Look at the following example

Full Block Format Look at the following example Everything starts at the left margin.

Activity 1: In your notebook Number the bits of information in the order that they come in the body of an application letter _______ references                  ______ inside address _______ salutation                    ______ complimentary close _______ heading / return address       ______ purpose of the letter _______ signature                    ______ willingness to come for an interview _______ qualifications              ______ source of information about the job opening

Activity 2: In long bond paper Arrange the jumbled parts of this numbered business letter. Write them as a standard business correspondence. Use the full block style.