PMBOK Version 5 – What are the Changes? Project Management Institute – Baltimore Chapter PMBOK Version 5 – What are the Changes? Mike Berendt, PMP, PMI-RMP PMI PMP Exam Prep Course -(C) All Rights Reserved

Agenda PMBOK Review Scope Major Changes Changes by Knowledge Area/Chapter Implementation Timelines We will need to have trainer notes with each slide PMI PMP Exam Prep Course -(C) All Rights Reserved

Scope of the Review Incorporate comments and feedback on Version 4 from practitioners Align PMBOK with: PMI Lexicon Other PMI Standards – Scheduling, Risk, Agile, PgMP. etc ISO 21500 Consider project management role delineation study results Reposition Chapter 3 (The Standard for Project Management) as a standalone, ANSI approved standard (Appendix) within the Fifth Edition PMI PMP Exam Prep Course -(C) All Rights Reserved

Major Changes Business Rules established for Inputs, Tools & Techniques and Outputs (ITTO) Project Management plan is input for all processes that produce a subsidiary plan as output, eg. Scope Management Plan Documents specifically named when created as a primary output, eg. Scope Management Plan; captured as part of “Project Documents Updates” subsequently Precedence rules established for input and output lists – plans, subsidiary plans, baselines, data/reports, updates, enterprise environmental factors, organizational process assets PMI PMP Exam Prep Course -(C) All Rights Reserved

Major Changes For consistency and clarity, four new Planning Processes were added to create subsidiary plans that are part of the overall project management plan Plan Scope Management Plan Schedule Management Plan Cost Management Plan Stakeholder Management PMI PMP Exam Prep Course -(C) All Rights Reserved

Major Changes For consistency and clarity, the monitor and controlling processes were named using the form “Control {XXX}”, since controlling includes monitoring – eg. Monitor and Control Risks changed to Control Risks Chapter 3 was downsized to introduce the project management processes and Process Groups but not list each individual process; most of this content was moved to an Appendix as the ANSI standard PMI PMP Exam Prep Course -(C) All Rights Reserved

Major Changes Chapter 10 was separated into two distinct Knowledge Areas: Project Communications Management and Project Stakeholder Management New Chapter 13 – Project Stakeholder Management 13.1 Identify Stakeholders 13.2 Plan Stakeholder Management 13.3 Manage Stakeholder Engagement 13.4 Control Stakeholder Engagement PMI PMP Exam Prep Course -(C) All Rights Reserved

Major Changes Redefined terms to align with the DIKW (data, information, knowledge, wisdom) model used in the field of Knowledge Management Work Performance Data - The raw observations and measurements identified during activities being performed to carry out the project work – ex. percent of work completed, actual costs Work Performance Information - The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas – ex. status of deliverables and forecasted estimates to complete. Work Performance Reports - The physical or electronic representation of work performance information compiled in project documents, intended to generate decisions, actions, or awareness – ex. status reports and updates PMI PMP Exam Prep Course -(C) All Rights Reserved

Refined Data Model PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Integration Management PMBOK Version 4 PMBOK Version 5 4.1 Develop Project Charter 4.2 Develop Project Management Plan 4.3 Direct and Manage Project Execution 4.3 Direct and Manage Project Work 4.4 Monitor and Control Project Work 4.5 Perform Integrated Change Control 4.6 Close Project or Phase PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Scope Management PMBOK Version 4 PMBOK Version 5 5.1 Plan Scope Management 5.1 Collect Requirements 5.2 Collect Requirements 5.2 Define Scope 5.3 Define Scope 5.3 Create WBS 5.4 Create WBS 5.4 Verify Scope 5.5 Validate Scope 5.5 Control Scope 5.6 Control Scope PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Time Management PMBOK Version 4 PMBOK Version 5 6.1 Plan Schedule Management 6.1 Define Activities 6.2 Define Activities 6.2 Sequence Activities 6.3 Sequence Activities 6.3 Estimate Activity Resources 6.4 Estimate Activity Resources 6.4 Estimate Activity Durations 6.5 Estimate Activity Durations 6.5 Develop Schedule 6.6 Develop Schedule 6.6 Control Schedule 6.7 Control Schedule PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Cost Management PMBOK Version 4 PMBOK Version 5 7.1 Plan Cost Management 7.1 Estimate Costs 7.2 Estimate Costs 7.2 Determine Budget 7.3 Determine Budget 7.3 Control Costs 7.4 Control Costs PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Quality Management PMBOK Version 4 PMBOK Version 5 8.1 Plan Quality 8.1 Plan Quality Management 8.2 Perform Quality Assurance 8.3 Perform Quality Control 8.3 Control Quality PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Human Resource Management PMBOK Version 4 PMBOK Version 5 9.1 Develop Human Resource Plan 9.1 Plan Human Resource Management 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Communications Management PMBOK Version 4 PMBOK Version 5 10.1 Identify Stakeholders Moved to 13.1 10.2 Plan Communications 10.1 Plan Communications Management 10.3 Distribute Information 10.2 Manage Communications 10.4 Manage Stakeholder Expectations Moved to 13.3 10.5 Report Performance 10.3 Control Communications PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Risk Management PMBOK Version 4 PMBOK Version 5 11.1 Plan Risk Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses 11.6 Risk Monitoring and Control 11.6 Control Risks PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Procurement Management PMBOK Version 4 PMBOK Version 5 12.1 Plan Procurements 12.1 Plan Procurement Management 12.2 Conduct Procurements 12.3 Administer Procurements 12.3 Control Procurements 12.4 Close Procurements PMI PMP Exam Prep Course -(C) All Rights Reserved

Project Stakeholder Management PMBOK Version 4 PMBOK Version 5 10.1 Identify Stakeholders 13.1 Identify Stakeholders 13.2 Plan Stakeholder Management 10.4 Manage Stakeholder Expectations 13.3 Manage Stakeholder Engagement 13.4 Control Stakeholder Engagement PMI PMP Exam Prep Course -(C) All Rights Reserved

Chapter 13 Process Flow Project Charter Stakeholder Register Identify Stakeholders Plan Stakeholder Management Perform Integrated Change Control Stakeholder Management Plan Change Requests Control Stakeholder Engagement Manage Stakeholder Engagement Issue Log PMI PMP Exam Prep Course -(C) All Rights Reserved

Summary of Changes 1 new Knowledge Area/Chapter – Project Stakeholder Management 5 new processes – Up to 51 processes 12 process name changes PMI PMP Exam Prep Course -(C) All Rights Reserved

Implementation Timelines 15 January 2013 – PMBOK, Version 5 available in print January-July 2013 – Registered Education Providers (REPs) modified training classes, boot camps, and educational materials to incorporate Version 5 changes 31 July 2013 – Last PMP exam based on PMBOK, Ver. 4 1 August 2013 – Full implementation of PMBOK, Version 5 with PMP exam aligned to new knowledge areas and processes PMI PMP Exam Prep Course -(C) All Rights Reserved

Questions??? Mike Berendt, PMP, PMI-RMP Columbia Site Director 410-908-6777 Mike.Berendt@pmibaltimore.org PMI PMP Exam Prep Course -(C) All Rights Reserved