8/3/2015 America's Army: The Strength of the Nation – Army Strong Capability Portfolio Management DOTMLPF Assessment Kathy Romero Governance, Acquisition and Chief Knowledge Office Army CIO/G

2 Drivers for Portfolio Management  Legislation and GAO  Clinger-Cohen Act of This Act requires agencies of the US federal government to adopt an investment approach to IT projects.  In 1998, the GAO followed with "An Executive Guide: Measuring Performance and Demonstrating Results of Information Technology Investments" that describes portfolio management as one of four strategic enterprise objectives.  National Defense Authorization Acts since 2003  Department of Defense Directives  DoDD (Oct 2005) – IT Portfolio Management  DoDD (Sep 2008) – Capability Portfolio Management.

Write down something you do or need in your current work environment. Example: Review IT Investments for efficiencies and effectiveness America's Army: The Strength of the Nation – Army Strong 8/3/20153

4 Terms Of Reference  Capability. The ability to achieve a desired effect under specified standards and conditions through a combination of means and ways across doctrine, organization, training, materiel, leadership and education, personnel, and facilities (DOTMLPF) to perform a set of tasks to execute a specified course of action. America's Army: The Strength of the Nation – Army Strong 8/3/2015 DoD Directive – Capability Portfolio Management

5 Identifying a Capability America's Army: The Strength of the Nation – Army Strong 8/3/2015 Driver - Legislative or Strategic Guidance, Policy, Direction or Goals Solutions/Enablers (Ways and Means) Capability - (includes tasks to achieve desired effect) Requirements (Standards and Conditions) Review IT Investments for efficiencies and effectiveness. Provides clarifying details-Answers questions including Who, Where, and When Answers How you will accomplish it. Clinger Cohen Act IT Staff and Leaders -Review Process in place by FY11 -Capture data DOTMLPF Assessment Answers What you need to accomplish Answers Why you need to accomplish it.

6 Terms of Reference, Cont’d  DOTMLPF Analysis-  Doctrine, Organization, Training, Materiel, Leadership, Personnel, Facilities  Framework for capability analysis and identifying the key enablers of a capability America's Army: The Strength of the Nation – Army Strong 8/3/2015

7 DOTMLPF Analysis Framework - Doctrine America's Army: The Strength of the Nation – Army Strong 8/3/2015  Doctrine - the principles we follow and the tactics, techniques and procedures for what we want to accomplish Existing doctrine? Joint? Service? Agency? Operating procedures in place? Operating procedures NOT being followed? Can existing processes or procedures be improved? Business process reengineering assessment complete?

8 DOTMLPF Analysis Framework - Organization America's Army: The Strength of the Nation – Army Strong 8/3/2015 Where is the problem occurring? What is the mission/management focus of those organizations? What are the organizational values and priorities? Organization properly staffed and funded to deal with the issue? Are commanding officers/senior management aware of the issues? Is the issue already in some type of organizational issue list? Who exactly is aware of/impacted by the issue?

9 DOTMLPF Analysis Framework - Training America's Army: The Strength of the Nation – Army Strong Lack of or inadequate training? Is the training being delivered effectively? Are training results being measured and monitored? Lack of competency or proficiency on existing systems and equipment? Was the issue discovered in an exercise? Personnel have access to training? Does Command/management support/enforce training? Is training properly staffed and funded? 8/3/2015

10 DOTMLPF Analysis Framework - Materiel Caused, at least in part, by inadequate systems or equipment? Too many systems? New functionality needed? Better operational performance needed? Lack of competency or proficiency on existing systems and equipment? Increase performance in existing systems? Users of the proposed systems or equipment? Interoperability America's Army: The Strength of the Nation – Army Strong 8/3/2015 IT is one type of Materiel Solution

11 DOTMLPF Analysis Framework - Leadership America's Army: The Strength of the Nation – Army Strong Inability or decreased ability to cooperate/coordinate/communicate with external organizations. Senior officers understand the scope of the problem? Command have resources to correct the issue? Is leadership being trained on effective change management principles? CMD assessed the level of criticality, threat, urgency, risk, etc.? Aware of the drivers and barriers to resolving the issue within her/his own organization? Does the issue effect CINC or JTF’s conduct of Joint operations? 8/3/2015

12 DOTMLPF Analysis Framework - Personnel America's Army: The Strength of the Nation – Army Strong Able to place qualified and trained personnel in occupational specialties? Different occupational specialties needed? Will new recruits need new training programs developed? Right Civilian skill set? Right mix of military, civilian and contractor 8/3/2015

13 DOTMLPF Analysis Framework - Facilities America's Army: The Strength of the Nation – Army Strong Adequate infrastructure? If infrastructure is adequate – what is problem? Proper environmental controls? Adequacy of Roads/trails? Main supply routes? Force accomodations? Facilities operation and maintenance? Hardening? Field fortification support? 8/3/2015

14 Planning for a Capability America's Army: The Strength of the Nation – Army Strong 8/3/2015 Capability: Review IT Investments for efficiencies and effectiveness. Requirements - Standards and Conditions DOTMLPF Solution Set (As Is State) Cur FY + X years Cur FY + X years Cur FY + X years D: O: T: M: L: P: F: Gaps Need to be able to capture data on IT investments & performance and query for decision making Need staff that understand budget process Need governance process AR 25-1 Needs update Write and publish update Sustainment $ Dev/Mod $ Dev/Mod $ Fielding $ + No budget training 90% of staff budget tng 50% of staff budget tng Staff–tech trained APMS Sharepoint AKO - Data Quality -old HW -Need at BN Build interface Update Hardware Field to new locations 12 IT Staff Authorized 22 Staff Required Increase Auth by 5

15 Terms Cont’d  IT Portfolio - A grouping of IT investments to achieve a mission capability. America's Army: The Strength of the Nation – Army Strong 8/3/2015

16 IT Portoflio America's Army: The Strength of the Nation – Army Strong 8/3/2015 Capability: Review IT Investments for efficiencies and effectiveness. Sustainment $ Dev/Mod $ Dev/Mod $ Fielding $ Requirements - Standards and Conditions DOTMLPF Solution Set (As Is State) Cur FY + X years Cur FY + X years Cur FY + X years D: O: T: M: L: P: F: Gaps Need to be able to capture data on IT investments & performance and query for decision making Need staff that understand budget process Need governance process AR 25-1 Needs update Write and publish update APMS Sharepoint AKO - Data Quality -old HW -Need at BN Build interface Update Hardware + No budget training 90% of staff budget tng 50% of staff budget tng Staff–tech trained Field to new locations 12 IT Staff Authorized 22 Staff Required Increase Auth by 5 IT Portfolio – a solution portfolio

17 Terms Cont’d  Portfolio Management - The process of integrating, synchronizing, and coordinating groups of something to optimize resources. America's Army: The Strength of the Nation – Army Strong 8/3/2015

18 Integrating, synchronizing, and coordinating to optimize resources. America's Army: The Strength of the Nation – Army Strong 8/3/2015 Capability: Review IT Investments for efficiencies and effectiveness. Sustainment $ Dev/Mod $ Dev/Mod $ Fielding $ Requirements - Standards and Conditions DOTMLPF Solution Set (As Is State) Cur FY + X years Cur FY + X years Cur FY + X years D: O: T: M: L: P: F: Gaps Need to be able to capture data on IT investments & performance and query for decision making Need staff that understand budget process Need governance process AR 25-1 Needs update Write and publish update APMS Sharepoint AKO - Data Quality -old HW -Need at BN Build interface Update Hardware + No budget training 90% of staff budget tng 50% of staff budget tng Staff–tech trained Field to new locations 12 IT Staff Authorized 22 Staff Required Increase Auth by 5

19 Terms Cont’d  Capability portfolio - A collection of grouped capabilities as defined by joint capability areas and the associated DOTMLPF programs, initiatives, and activities America's Army: The Strength of the Nation – Army Strong 8/3/2015

20 Joint Capability Areas  Collections of like DOD capabilities functionally grouped to support capability analysis, strategy development, investment decision making, capability portfolio management, and capabilities- based force development and operational planning.  Force SupportNetCentric  Battlespace AwarenessProtection  Force ApplicationBuilding Partnerships  LogisticsCorp Management and Spt  C2  America's Army: The Strength of the Nation – Army Strong 8/3/2015

21 D T O M L P F D T O M L P F D T O M L P F Platforms and Sensors, Individual Soldiers Command Post, By Echelon by Unit, Planning A Capability Portfolio Construct Capability Package Protection Maneuver Log/Sustain C2 Fires Intel Personnel Finance Acquisition Training Installation & Environment Force Management Logistics Health Net Services Transport Net Operations Capability Port Current Year (as is) Generating Force Enterprise Activities (BMA) Networks (EIEMA) Battle Command (WMA) Considerations: Capability Package Capability Port Current Year +X Capability Port Current Year +X Capability Port Current Year +X Capability Port Current Year +X TRANSFORMATION IMPACT

Questions America's Army: The Strength of the Nation – Army Strong 8/3/2015

23 Operational Example America's Army: The Strength of the Nation – Army Strong 8/3/2015Slide 23of 14 Capability: Cave Operations Sustainment $ Dev/Mod $ Dev/Mod $ Fielding $ Requirements - Standards and Conditions DOTMLPF Solution Set (As Is State) Cur FY + X years Cur FY + X years Cur FY + X years D: O: T: M: L: P: F: Gaps No personnel Safety #1 Priority + Process Cave Data – inside cave (damp, dark) Field ROBOT No Org structure No TTP for Robots Helmet/gear Light Laptop New Occ Established No Training established Need mods to ranges TTP Developed Begin Training Range Mods compl Develop Training Recruit

24 Planning for a Capability America's Army: The Strength of the Nation – Army Strong 8/3/2015 Capability:________________________________________________ Requirements - Standards and Conditions DOTMLPF Solution Set (As Is State) Cur FY + X years Cur FY + X years Cur FY + X years D: O: T: M: L: P: F: Gaps Sustainment $ Dev/Mod $ Dev/Mod $ Fielding $ +

Doctrine Is there existing doctrine that address the issue or relates to the issue? Joint? Service? Agency? Are there operating procedures in place that are NOT being followed which contribute to the issue? Which could, at least in part, correct the issue or lessen its impact? If no doctrine or procedures are in place which pertain to the issue, does new doctrine or do new procedures need to be developed and implemented which provide either a complete or partial solution to the issue? Organization Where is the problem occurring? What organizations is the problem occurring in? What is the mission/management focus of those organizations? Primary and secondary missions What are the organizational values and priorities? Is the organization properly staffed and funded to deal with the issue? Are commanding officers/senior management aware of the issues? Is the issue already in some type of organizational issue list (CINC IPL)? If so, why isn’t the issue being resolved? Who exactly is aware of/impacted by the issue? Troops? Services? JTF staff? Training Is the issue caused, at least in part, by a complete lack of or inadequate training? Does training exist which addresses the issue? Is the training being delivered effectively? How are training results being measured and monitored? Is the issue caused by a lack of competency or proficiency on existing systems and equipment? Was the issue discovered in an exercise? Do personnel effected by the issue have access to training? Is command/management supporting and/or enforcing the training effort? Is training properly staffed and funded? Materiel Is the issue caused, at least in part, by inadequate systems or equipment? What legacy systems are in the Family-of-Systems where the problem is occurring? What functionality would a new system provide that currently does not exist? What increases in operational performance are needed to resolve the issue? Is the issue caused by a lack of competency or proficiency on existing systems and equipment? Can increases in performance be achieved without development of a new system? Who would be the primary and secondary users of the proposed systems or equipment? Is interoperability either a driver or barrier in issue resolution? Leadership Is the issue caused, at least in part, by inability or decreased ability to cooperate/coordinate/ communicate with external organizations? Do the senior officers understand the scope of the problem? Does command have resources at its disposal to correct the issue? Is leadership being trained on effective change management principles? Has command properly assessed the level of criticality, threat, urgency, risk, etc. of the operational results of the issue? Is senior leadership aware of the drivers and barriers to resolving the issue within her/his own organization? Has senior leadership identified interservice/agency cultural drivers and barriers which hinder issue resolution? Does the issue effect CINC or JTF’s conduct Joint operations? Personnel Is the issue caused, at least in part, by inability or decreased ability to place qualified and trained personnel in occupational specialties? If issue resolution is likely to involve new material, systems, or equipment, are different occupational specialty codes needed to properly staff new systems? Primary users Maintenance personnel Support personnel Do new training programs need to be developed for newly recruited personnell Facilities Is the issue caused, at least in part, by inadequate infrastructure? If so, was issue a result of Aging/wear? New engineering didn’t meet needs? Battle damage/threat? Was issue caused by lack of proper environmental controls? Issue caused, at least in part, by inadequate Roads/trails? Main supply routes? Force beddown? Facilities operation and maintenance? Hardening? Field fortification support? Etc? DOTMLPF Analysis Framework

Full Spectrum Analysis

Capabilities Building Blocks DOTMLPF Enablers Operational Objectives Capabilities-based DOTMLPF Requirements COCOM Issues Functions Capability Gaps Joint Operational Concepts Capability definition Functional Concepts Functional Area Analysis Operational Deficiencies Mission Needs Military Operations Technical Gaps Observations