Budget Prep – 101 Meredith Hammond, Marengo County Administrator.

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Presentation transcript:

Budget Prep – 101 Meredith Hammond, Marengo County Administrator

May 1, 1996 I began my career as a secretary with the Marengo County Road Department.

August, 2007 I became County Administrator.

Notice the Difference? Colored Hair Weight Gain ***STRESS*** Dealing with normal day to day activities plus the budget!

BUDGET SCHEDULE Page 16 – County Finance Manual By June 15 – Memo to officials who collect money on behalf of the Commission. They have until July 31 to return to me. By June 15 – Memo to all dept. heads giving them until July 15 to give me their expenditures for the year. Prepare detailed summary for Commission by August 31. Present tentative budget to the Commission in September meeting.

Memo To: All Department Heads From: Meredith Hammond, Administrator Date: Re: Requests for Estimates of Revenue for Budget We are now accepting estimations of revenues your department collects on behalf of the Marengo County Commission for the fiscal year beginning October 1, 2014 and ending September 30, These requests will be accepted until July 15, 2014.

MARENGO COUNTY COMMISSION PROPOSED BUDGET WORKSHEET REVENUE COMMISSION GENERAL FUND BUDGETED YTD CURRENT YEARRECEIPTSPROJECTED REVENUE AD VALOREM $1,500, $1,468, _____________ REV COMM SALARY $90, $90, _____________ SUPERNUMERARY $62, $62, _____________ MAN HOMES AD VALOREM $4, $2, _________________ LAND REDEMPTION $6.00 $1.50 _________________ AD VALOREM - COMM. & $260, $297, _________________ COLLECTIONS ROAD & BRIDGE FUND AD VALOREM $740,000.00$727,202.08_________________

Memo To: All Department Heads From: Meredith Hammond, Administrator Date: Re: Requests for Estimates of Expenditures for the Year Budget The County Commission is now accepting estimations of funding requirements for the fiscal year beginning October 1, 2014 and ending September 30, These requests will be accepted until July 15, Please turn these requests into the County Commission office by this date in order to have your requests taken into consideration. Not submitting a budget request could have an adverse effect on the final budget for that department.

Let the fun begin!

Budget YTD Expended No Increase1-Step2-StepAdditional Request 111Officials Salaries91, , , , , Salaries - Clerks59, , , , , Retirement6, , , , , Health & Dental Insurance20, , , Life Insurance FICA11, , , , , Training/Educational Services3, , , M/S Dues Management Cons. Services2, , Office Supplies4, , , Leasing of Copy Machine3, , , Postage Out of County Travel3, , , , Surety Bonds Liability Public Officials1, , Capital Outlay0.00 1, Total207, , , , ,701.21

BUDGET HEARING: County EngineerRevenue CommissionerSheriff LibrarianSolid Waste OfficerEMA Director Probate JudgeEconomic Development Director

The department heads come before the Commission and present their wants. Once the dept. heads leave, the Commission looks at each department in depth. Our budget hearing lasts several hours. Next, I prepare the budget with any additions or deletions and distribute to the Commission for approval at their September meeting.

Just remember creating the budget is the easy part. Making sure all departments stay within their budget is the real test!! HANG IN THERE!! Be like me and look forward to vacations!! Maui - February 2014