1. Christopher M. Quinn, MACC, CPA, CFE, CGFO, CGMA
Year to Date Budget
Through February 2017
Tuesday, April 11th 2017
Christopher M. Quinn, MACC, CPA, CFE, CGFO, CGMA
Finance Director
Lina Williams
Budget Coordinator

2. Budget Preparation Timeline
January - March
First Quarter Review
Annual Financial Audit
Presentation of Annual Progress Report
Survey Results to City Council
Annual Update of the Strategic Action Plan
April
Revise 10 Year Infrastructure Plan
Year to Date Budget Results Presentation
Second Quarter Review
Departments Begin FY 2018 Budget Preparation
Fund Accounting & Revenue Presentation

3. Budget Preparation Timeline
May – June
Long Term Financial Planning Presentation
Property Tax Review Presentation
July - August
General Fund Budget Workshop
Adopt Maximum Millage Rate (August 4th deadline)
Third Quarter Review
Proprietary, Special Revenue & Capital Funds Budget Workshop
Final Proposed Budget Presentation

4. Budget Preparation Timeline
September
Public Hearing to Tentatively Adopt Millage Rate & Budget
Public Hearing to Adopt Final Millage Rate & Budget
October – December
FY 2017 Year End Close-out
End of Year Review with Departments

5. 2017 Budget by Fund
A LOOK AT THE BUDGET BY FUND FOR FY 2017

6. 2017 Revenues by Source
THIS IS OUR REVENUES BY SOURCE FOR THE FY 2017 BUDGET – YOU CAN SEE AD VALOREM TAXES IS ONLY 11% OF TOTAL REVENUE. CHARGES FOR SERVICE IS OUR LARGEST REVENUE SOURCE.

7. 2017 Ad Valorem Taxes by Use Ad Valorem Taxes, 11.0% $17.8 million
THIS SHOWS WHAT THAT 11% SLICE OF THE PIE, OUR AD VALOREM TAXES, PAYS FOR. FIRE PROTECTION AND POLICE PROTECTION ACCOUNTS FOR MORE THAN HALF. THE REMAINDER IS STREETS & PARKS MAINTENANCE WITH A SMALL PORTION GOING INTO OUR STORMWATER FUND.

8. 2017 Expenditures by Category
A LOOK AT OUR 2017 EXPENDITURES BY CATEGORY. OPERATING AND PERSONNEL ACCOUNT FOR 50% OF THE TOTAL BUDGET. CAPITAL OUTLAY IS CLEARLY THE NEXT LARGEST CATEGORY WITH THE REMAININDER BEING DEBT SERVICE, GRANTS, TRANSFERS AND CONTINGENCY

9. Year to Date Revenue

10. State Pass-Through Revenue
Through February, most State Revenue is trending slightly behind budget.
THIS IS A LOOK AT OUR COLLECTIONS THROUGH FEBRUARY FOR WHAT WE CALL OUR STATE PASS THROUGH REVENUE. CURRENTLY ALL OF THESE REVENUE SOURCES ARE TRENDING SLIGHTLY BEHIND BUDGET.
WITH THE EXCEPTION OF THE COMMUNICATIONS SERVICES TAX WE EXPECT REVENUE TO INCREASE DURING THE SECOND HALF OF THE YEAR.

11. 2016 Taxable Sales in Palm Coast increased 5.57% over 2015
THIS IS A LOOK AT OUR TAXABLE SALES FOR THE PAST 10 YEARS. AS YOU CAN SEE THEY HAVE INCREASED YEAR OVER YEAR SINCE 2009 WITH 2016 INCREASING 5 ½% OVER 2015

12. General Fund Revenue
THIS GRAPH SHOWS A COMPARISON OF THIS YEAR’S TO DATE REVENUE COLLECTIONS IN THE GENERAL FUND AS COMPARED TO FY AND COMPARED TO THE CURRENT YEAR’S BUDGET. IF YOU LOOK AT THE BLUE BAR AS IT COMPARES TO THE RED DOTTED LINE, REVENUES ARE CURRENTLY RIGHT ON TRACK.

13. Utility Fund Revenue $36,513,099 Revenue Estimate (excluding debt)
$13,083,132
Year to Date Received (through February)
36%
Usage is billed in arrears
% Received
Through February
THIS IS A LOOK AT OUR UTILITY FUND REVENUE, EXCLUDING DEBT, THROUGH FEBRUARY. KEEPING IN MIND WE BILL IN ARREARS SO COLLECTIONS ARE FOR ONLY 4 MONTHS (OR 33%) OF THE YEAR SO FAR, YOU CAN SEE WE ARE RIGHT ON TARGET.

14. Commercial & Residential Utility Bills
Through February, 4% higher than 2014
WE CONTINUE TO SEE GROWTH IN THE AREA OF NEW UTILITY INSTALLATIONS AS SHOWN IN THIS GRAPH WHICH REFLECTS THE NUMBER OF UTILITY BILLS ON A MONTHLY BASIS. YTD UTILITY BILLS THROUGH FEBRUARY 2017 ARE 4% HIGHER THAN 2014.

15. Utility Fund Revenue
THIS IS A LOOK AT OUR UTILITY FUND REVENUE THROUGH FEBRUARY AS COMPARED TO THE LAST 2 FISCAL YEARS AND COMPARED TO THE CURRENT YEAR’S BUDGET. THE BLUE BARS REPRESENT THE CY ACTUALS AND THE RED DOTTED LINE IS THE CY BUDGET

16. Building Fund Revenue Revenue Estimate $1,731,650
$877,654
Year to Date Received (through February)
51%
% Received
Through February
HERE IS A LOOK AT THE BUILDING FUND REVENUE THROUGH FEBRUARY. AS YOU CAN SEE REVENUE IS AHEAD OF BUDGET AT 51% RECEIVED AFTER ONLY 41% OF THE FISCAL YEAR IS COMPLETE.

17. Single Family Residential Permits
Through February, Single Family residential permits have increased 62% over 2016
Through February, 62% higher than 2016
OUR SF RESIDENTIAL PERMITS CONTINUE TO INCREASE EACH MONTH. THIS YEAR TO DATETHROUGH THE MONTH OF FEBRUARY WE’VE SEEN AN INCREASE OF 62% (95 PERMITS) OVER 2015.

18. Building Fund Revenue
THIS IS A GRAPHICAL LOOK AT OUR BUILDING FUND REVENUE AS IT COMPARES TO THE LAST 2 FY AND COMPARED TO THE CURRENT YEAR BUDGET. BLUE BARS INDICATE THE CURRENT YEAR THROUGH FEBRUARY AND YOU CAN SEE COMPARED TO THE RED DOTTED LINE (BUDGET) THE ACTUAL REVENUE IS HIGHER.

19. Year to Date Expenditures

20. General Fund Expenditures
WE START OFF WITH A LOOK AT OUR GENERAL FUND EXPENDITURES. ONCE AGAIN THE BLUE BAR IS OUR CURRENT YEAR’S EXPENDITURES. THE RED DOTTED LINE REPRESENTS THE BUDGET AND YOU CAN THAT OVERALL SEE WE ARE BELOW BUDGET THROUGH FEBRUARY.

21. Administration & Finance
Included:
City Manager’s Office
City Clerk’s Office
City Council
City Attorney
Human Resources
Central Services
Communications & Marketing
Finance
$3,616,094
Approved Budget
$1,195,954
Year to Date Spent (through February)
33%
% of Budget Spent
Through February
THIS IS A LOOK AT OUR ADMINISTRATIVE SERVICES & FINANCE DEPARTMENTS COMBINED. YOU’LL SEE THE WHITE BLOCK IN THE UPPSER RIGHT SHOWS WHICH DIVISIONS ARE INCLUDED IN THIS. EXPENDITURES THROUGH FEBRUARY ARE BELOW BUDGET.

22. Community Development
Included:
Code Enforcement
Planning
Construction Management & Engineering
Building
$7,205,670
Approved Budget
$2,558,954
Year to Date Spent (through February)
36%
% of Budget Spent
Through February
THIS IS THE COMMUNITY DEVELOPMENT, WHICH INCLUDES CE, PLANNING, CM&E AS WELL AS OUR BUILDING DIVISION. COMBINED, ALL ARE BELOW BUDGET WITH 36% EXPENDED THROUGH FEBRUARY.

23. Public Safety Approved Budget $10,653,399
Included:
Fire Department
Law Enforcement
$10,653,399
Approved Budget
$4,275,131
Year to Date Spent (through February)
40%
% of Budget Spent
Through February
THIS IS A SUMMARY OF OUR EXPENDITURES RELATED TO PUBLIC SAFETY WHICH INCLUDES FIRE AND LAW ENFORCEMENT. EXPENDITURES THROUGH FEBRUARY ARE BELOW BUDGET.

24. Parks & Recreation $3,366,011 Approved Budget $1,130,268
Included:
Parks & Recreation
Tennis
Golf
$3,366,011
Approved Budget
$1,130,268
Year to Date Spent (through February)
34%
Seasonal
% of Budget Spent
Through February
THIS IS A SUMMARY OF OUR PARKS & RECREATION EXPENDITURES, WHICH INCLUDES TENNIS AND GOLF AS WELL, WE ARE BELOW BUDGET HOWEVER KEEP IN MIND OF COURSE THESE EXPENSES ARE SEASONAL. WE’LL ESPECIALLY SEE AN INCREASE DURING THE 4TH QUARTER RELATED TO OUR SUMMER CAMP

25. Public Works Approved Budget $19,286,185
Included:
Streets
Parks Maintenance
Facilities Maintenance
Fleet Management
Stormwater Maintenance
$19,286,185
Approved Budget
$6,486,718
Year to Date Spent (through February)
34%
% of Budget Spent
Through February
PUBLIC WORKS INCLUDES OUR STREETS & PARKS MAINTENANCE DIVISIONS AS WELL AS FACILITIES, FLEET AND STORMWATER MAINTENANCE. THE DEPARTMENT OVERALL IS BELOW BUDGET THROUGH FEBRUARY.

26. Wastewater Operations
Utility
Included:
Water Operations
Wastewater Operations
Customer Service
$23,905,689
Approved Budget (excluding debt)
$9,053,293
Year to Date Spent (through February)
38%
% of Budget Spent
Through February
THE UTILITY DEPARTMENT EXPENDITURES, EXCLUDING DEBT SERVICE, ARE BELOW BUDGET OVERALL. THIS INCLUDES ALL OF OUR UTILITY DIVISIONS BUT NOT INCLUDING THE UTILITY CAPITAL FUND.

27. Utility Fund Expenditures
THIS IS A GRAPHICAL LOOK AT OUR UTILITY FUND EXPENDITURES AS A WHOLE. YOU’LL NOTICE A JUMP IN JANUARY RELATED TO THE SRF LOAN. OVERALL HOWEVER, THE EXPENDITURES THROUGH FEBRUARY ARE BELOW BUDGET.

28. Information Technology
$2,329,540
Approved Budget
$982,904
Year to Date Spent (through February)
42%
Annual maintenance fees are paid at the beginning of the fiscal year
% of Budget Spent
Through February

29. Summary of Operating Budgets
$70,362,588
Approved Budget
$25,683,222
Year to Date Spent (through February)
37%
% of Budget Spent
Through February
THIS IS A SUMMARY OF THE OPERATING FUNDS AND THEIR RELATED EXPENDITURES. OVERALL YOU CAN SEE WE ARE BELOW BUDGET.

30. Total Salaries & Wages
THIS IS A LOOK SPECIFICALLY AT SALARIES & WAGES THROUGH FEBRUARY. YOU CAN SEE THESE EXPENDITURES ARE WITHIN BUDGET. YOU CAN ALSO SEE HERE HOW OUR CY BUDGET FOR SALARIES COMPARES TO THE LAST 2 YEARS.

31. Total Operating Expenditures

32. Summary of Capital & Other Budgets
At or above target
No budgetary concerns at this time
Revenues
At or below target
Year to Date Spent (through February)
Through February

33. Budgetary Impact of Hurricane Matthew
$2.5 million
Estimated Budgetary Impact
85% from FEMA and Insurance
Estimated Reimbursement
Disaster Reserve Fund
Code Enforcement - Removal of hazard trees, running $31K over budget.
Areas Impacted

34. Looking Ahead April 25th Fund Accounting & Revenue Presentation
May 15th Long Term Financial Planning Presentation
June 13th Property Tax Presentation
July 11th Budget Workshop - General Fund
July 18th Adopt Maximum Millage Rate (August 4th deadline)
August 8th Budget Workshop – Proprietary Special Revenue Funds & Capital Funds
August 29th Final Proposed Budget Presentation
September: Public Hearing to adopt tentative millage rate and Budget & Final Public Hearing to adopt final millage and budget