NASA Office of Headquarters Operations All Hands October 29, 2014

Agenda Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services Human Resources and Management Business Management and Systems Support Questions

Equal Opportunity and Diversity Management Martin Reyes-Duran Director

EODM Updates Diversity & Inclusion Program with LeVar Burton 23 July 2014 Conflict Resolution Awareness Day 16 October 2014 Alternative Dispute Resolution Training 22 October 2014

EODM Partnerships Demonstrated Commitment to Community Partnerships (D&I Plan, Principle 4) 1) Community Activity – Amidon-Bowen Elementary School/Office of Education - STEM “I’m An Engineer” activities (build a satellite & build a rover) - Fall activity October 8 – November 19 - Employee and Senior level participation encouraged 2) Competitive Employment Opportunities (CEO) Program/Office of Education - District of Columbia Public School (DCPS) Mentoring program - Mentors needed for high school students with disabilities - Mentoring is provided after work (4 hours/month for 6 months) EODM and the Office of Education is continuing its community partnership with Amidon-Bowen Elementary School using the NASA’s BEST modules for the I’m An Engineer program. The fall sessions will began on 10/8 for six weeks with a 3rd grade class. All are encouraged to volunteer (at least 3 consecutive sessions, if possible). If you miss this opportunity, it’ll repeat in the Spring. Past senior level participation has included Ellen Stofan and Jerri Bucholz – both greatly enjoyed and found it a rewarding experience and said they planned to participate in the future. The Competitive Employment Opportunities (CEO) Program is a DC public schools program to assist high school students with disabilities gain workplace knowledge and experience through mentorship. Requires a 6 month commitment. Past mentors have included Dr. Allen (SMD -Science Mission Directorate), an employee from (HEO – Human Exploration and Operations Mission Directorate), and an employee in Procurement. EODM and HRMD are planning to attend recruitment and community events for the Veterans community.

EODM Upcoming Initiatives Veterans Program Outreach via Army Soldier for Life Program LaShawn McDuffie, Disability Program Manager The NEAR Program (NASA Early Resolution) Claudia Silver, ADR Program Manager NASA REAPS (NASA Reasonable Accommodation Program Solutions) LaShawn McDuffie, RA Program Manager Federal Women’s Program Claudia Silver, Special Emphasis Program Manager

Equal Opportunity & Diversity Management is All of Us!! Everyone can: Demonstrate and encourage an inclusive work environment Attend HQ diversity/special emphasis observances events and training Participate in the HQ Community Outreach activities (I’m An Engineer Program and/or CEO Program) Everyone should foster D & I - managers/supervisors and employees alike can demonstrate and encourage an inclusive work environment regularly. In addition to what you are already engaged in, consider participating in diversity and inclusion events, the HQ community partnership activities at Amidon-Bowen ES, or the CEO Program.

EODM Upcoming Events “I’m An Engineer” Supply Drive - Build a rover activity - iPhone boxes and cylinder shaped medicine bottles needed - Collection boxes are in lobbies through November 21st

Questions?

Information Technology & Communications Division Victor Thompson Director

IT Services Update Microsoft Office Upgrade From MS Office 2010 to MS Office 2013 This Project is nearing completion, additional upgrades to occur this week ITCD has developed formal classroom training on the products as well as one hour workshops focused on the differences between Office 2010 and Office 2013 For additional information please visit the Office 2013 Upgrade Project page at http://itcd.hq.nasa.gov/office-2013.html NASA Account Management System (NAMS) Upgrade and available for use on November 12, 2014 NAMS is the Agency wide application used for requesting and management of IT Accounts and Physical Access to NASA resources and assets Upgrades and enhancements include improvements to the user experience through simplified input screens, improved request status tracking, and ease of use Customer outreach material and instructions will be distributed, training videos are available at https://icam.nasa.gov This upgrade will result in an outage of the IT Account and Physical request system from 5pm 07-Nov to 6am 12-Nov (Veterans Day weekend) No new, modifications to, or deletions to IT accounts or physical access with be possible through NAMS NAMS requests that are in progress will be migrated to the new system

Upcoming in 2015 Improved security and management of mobile devices The ACES End User Service Office has initiated a pilot for the deployment of Mobile Device Management service for the Agency Will be used by all mobile devices that access and/or store NASA information (Government issued and Personal) To participate in the pilot, register at; https://eu.ndc.nasa.gov/sites/centers/Lists/MDMPilotRegistration/AllItems.aspx Enhancements to the HQ telephone service Upgraded software phone capability, includes video Ability to retrieve your voice mail through your e-mail (Outlook) Ability to retrieve and manage your voice mail through a web browser

Questions?

HQ Facilities & Administrative Services Division Dave Redman Director

Building Update Building Services Completed final floor and moved personnel back from Swing Space in September There will still be some work to be completed. Punch list items Level IV Physical Security for exterior Applied for LEED Gold rating Flu shots are available on Tuesdays and Thursdays Government employees for now If supplies allow Contract employees later Badging office will be closed November 10 Building Services

New FASD Staff Members Jonathan Pirkey Melissa Kopecky

Questions?

Human Resources Management Division Deedy Peters

A.S.P.I.R.E. Accentuating Strengths and Professionalism through Influencing, Reflection and Education Audience: GS 9-12 NASA HQ civil servants (engineering, science, and administrative professionals) with at least one year of experience at HQ Purpose: A nine-month program that provides leadership development for a diverse group of individuals who have high potential to grow and take on more responsibility for the agency. Benefit: The program is developing a cadre of leaders in the lower levels for succession planning, while also enabling the individuals to best serve their organization. UPDATE: Last Session – September 24, 2014 Program Graduation Activities – October 29, 2014; 18 Graduates

eMerge Next Kick-Off – Winter 2014 Employees Mentoring Employees for Readiness, Growth and Excellence Audience: NASA Headquarters employees at all organizational levels. Purpose: The purpose of the eMerge Program is to provide NASA HQ employees the opportunity to develop professionally through formal relationships.  Benefit: Enhance communication and collaboration across organizations. UPDATE: Post-Close Review – Conducted an evaluation of the FY14 program in September. FY15 Program Call – Week of November 3rd FY15 Program Kick-Off – December 2014   Next Kick-Off – Winter 2014 Introduce eMerge through Information Briefings Background Timeline Roles and Responsibilities Requirements of Participation Nomination Call – Issued in Fall 2014 Kick-Off: Winter 2014

NASA HQ Learning Topics Emotional Intelligence Political Savvy: Mastering Power & Politics at NASA September 16, 2014 March 3, 2015 Working Across Boundaries December 2-3, 2014 Trust Working At the Speed of Trust – January 28, 2015 Leading At the Speed of Trust – March 24-25, 2015

New HRMD Staff Members Susan Boggs, HR Deputy Director Linda Perozo, HR Assistant Lauren Malmon, HR Specialist (HR Development)

Questions?

Office of Budget Management and System Support Update Tanye Coleman

Travel Update HQ is currently in the Sustainment Period Only Arrangers can create and submit travel authorizations and create vouchers Travelers must work with Arrangers to book reservations Arranger training is not currently open to travelers Length of the Sustainment Period is still being determined

Business System Resources Travel/SAP/Business Objects (BOBJ) training opportunities, job aids, and more! BASO Website (baso.hq.nasa.gov) Travel Office Website (http://travel.hq.nasa.gov)

Cross Agency Support ($2.8B) NASA’s FY15 Budget Request NASA ($17.5B) Science (SMD) Aeronautics (ARMD) Space Tech (STMD) Human Exploration (HEOMD) Education (EDUC) Cross Agency Support ($2.8B) (MSD) Construction and Environmental Compliance and Restoration (CECR) Center Mgmt. & Ops (CMO) Agency Mgmt. & Ops ($740M) (AMO) OCIO Safety & Mission Success Agency Management ($366M)

Agency Management ($366M) NASA’s FY15 Budget Request (cont.) Agency Management ($366M) Executive Offices OoE OCFO SBP Communications OIIR A-Suite ODEO OGC OLIA $36M HQ Labor & Other HQ Operations EODM OBMSS HRMD FASD ITCD Front Office $86M Mission Support MSD OHCM OPS OP NMO-JPL OSI Internal Controls $41M $203M

Coming soon…. Decommissioning of Business Warehouse (December 1st) Invoice Routing and Information System (IRIS) “Go-Live”– scheduled for Feb 2015 Replaces Accounts Payable Work Management System (AWMS) Part of eInvoicing Initiative Wide Area Workflow (WAWF) Continuing Resolution potentially thru Mar 31st Potential Full Year CR FY 2016 President’s Budget Release – Feb 2015

Questions?

The End