7/13/2015 Business 91L 1 Using PowerPoint Patricia Kwan

2/19/ :15:56 AMBusiness 91L2 A Presentation Consists of Slides Use Master Slide for repeating objects, or common look-and-feel You can have a series of slides Slides can have details  Or sub details  Use the tab key to indent sub-details Three types of slide layouts: 1.Text for text 2.Content for all graphics 3.Other for a single type of graphic

7/13/2015Business 91L3 Clip Art You can add clip art to your presentation. You can add clip art to your presentation. You can add charts and graphs also. You can add charts and graphs also.

2/19/ :17:32 AMBusiness 91L4 Pictures You can copy and paste pictures from the web, or your own photograph. Or you can use alt-print- screen to copy a web-page. You can also provide a link to view a Web site.site You can also use a picture as a background for your slide. (Background -> Fill Effects; select Picture tab)

2/19/ :17:32 AMBusiness 91L5 Other features Place repeating objects in a Slide Master company logo slide numbers a footer (View -> Header and Footer; see Slide tab) date and time (Insert -> Data and Time …) Control-G to show grid and guides Control-K to set hyperlink File -> Send To -> MS Word to create handouts

7/13/2015Business 91L6 Slide Sorter View The slide sorter view lets you rearrange the order of slides. You can hide slides here. You have a useful toolbar here for creating effects.

7/13/2015Business 91L7 Animation effects You can add motion to your presentation By clicking a button, your text can move into the slide in various ways The toolbar on the Slide Show view has many options

7/13/2015Business 91L8 Transition Effects You can change the way new slides appear. Using Transitions changes the way new slides appear. Transition effects can be added from a toolbar in the Slide Sorter view.

7/13/2015Business 91L9 Creating Summary Slide You can create a summary slide. First select all the slides (containing slide title) in Sorter view Then create your summary slide by using the Summary Slide icon, or Alt-Shift-S Then move it to where you want it – place it at the beginning to highlight topics that will be covered during the presentation; or – place it as the end to recap your presentation at the closing

7/13/2015Business 91L 10 Displaying your slides To display your presentation, select the Slide Show View. This automatically generates the first slide. You click to move forward in the presentation. The arrow keys on the keyboard will move you back and forth between slides.

117/13/2015Business 91L Moving between slides You can also change slides using the Page Up and Page Down keys. Another way is to use the keyboard. Press N for next, P for previous. There is also an automatic timer you can set to move between slides for you.

7/13/2015 Business 91L 12 More on Showing slides You can end a presentation early by pressing the Escape key. You can create a highlighting/drawing tool by pressing Control-P. You turn this off by pressing Control-A. Highlighting ends when you move to another slide. You can temporarily black (or white) out the presentation by pressing Shift-B (or Shift-W). Press Escape key to resume.

7/13/2015 Business 91L13 New Feature in PowerPoint 2003 File -> Package for CD … Package presentations and all of supporting files, including linked files, and automatically run your presentations from CD or folder. The updated Microsoft Office PowerPoint Viewer (runs on Windows 98 or later) is included. Can show presentation in a computer that doesn't have PowerPoint installed.

2/19/ :11:39 AMBusiness 91L14 Summary Slide Using PowerPoint Using PowerPoint A Presentation Consists of Slides A Presentation Consists of Slides Clip Art Clip Art Pictures Pictures Other features Other features Slide Sorter View Slide Sorter View Animation effects Animation effects Transition Effects Transition Effects

2/19/ :11:39 AMBusiness 91L15 Summary Slide (cont.) Creating Summary Slide Creating Summary Slide Displaying your slides Displaying your slides Moving between slides Moving between slides More on Showing slides More on Showing slides New Feature in PowerPoint 2003 New Feature in PowerPoint 2003