FUNDING ALLOCATIONS REQUEST AND REPORTING SYSTEM FARR FUNDING ALLOCATIONS REQUEST AND REPORTING SYSTEM Stakeholder Engagement and Operational Planning Unit

FARR: Funding Allocations Request and Reporting What is FARR Overview of how it works FARR User Roles Programmes in FARR Using data in the system FARR Reporting System Demo Stakeholder Engagement and Operational Planning Unit

FARR – WHAT IS IT FARR is a web application linked to a database capturing quantitative data in a questionnaire format relating to programmes and courses to support the Funding Allocations Request: Inputs - estimated number of: Learners already enrolled/started as @ 1st January and learners commencing during 2015. Outputs - estimated number of: Course completers (complete; a full or partial course) Early leavers (that leave the course prematurely) Course completers certification – Major, Component or other certification. Outcomes - estimated number of: Course completers progression and employment outcomes. Stakeholder Engagement and Operational Planning Unit

FARR Open/Edit Periods Open/edit periods i.e. the system is open for data entry and editing – 4 periods Planning period Reporting for January to May period (June) Reporting for June to September period (October) Reporting for October to December period (January 2016) Stakeholder Engagement and Operational Planning Unit

Quantitative Data Captured at various levels ETB (Provider) Programme Location/College/Centre PLC Course/Group Stakeholder Engagement and Operational Planning Unit

User Roles in FARR Role Enter Edit View Management All data for own ETB, not at location (centre) level All data for own ETB, including for all locations (centres) within their ETB All data for all locations (centres) within their ETB ETB Central Inputter Data for all locations (centres) in their ETB Only data they entered themselves Local Inputter Data specific to location (centre) assigned to their account All data for their location (centre), regardless of inputter FARR/UAM Admin Create users and assign roles within own ETB/Centre(s) With the exception of the FARR /UAM Admin role, only one role can be assigned to a user within an ETB. A local inputter can be assigned to more than one specific location account. Stakeholder Engagement and Operational Planning Unit

Programmes in FARR PLC Youthreach Specific Skills Training ITABE VTOS Core Community Training Centres Apprenticeship Training Bridging & Foundation Training BTEI Groups Justice Workshops FET Co-operation Hours Evening Training ESOL Community Education + (Arts Education) Local Training Initiative Libraries Training Voluntary Literacy Tuition Traineeships Training Specialist Training Providers Refugee Resettlement Adult Literacy Groups Blended Training Skills for Work Stakeholder Engagement and Operational Planning Unit

PLC FARR Data will be Used to Generate Data for Four Existing Processes Data Required for the Statutory Instrument List of Providers Approved Data Requirements for SUSI Course Approval and Allocation of Places Summary List Data for P-POD (teacher allocation) Stakeholder Engagement and Operational Planning Unit

Data in the System In FARR All PLC Colleges approved 2014-2015 (AY) are listed as Providers /Centres in the System (circa 170) All PLC courses approved for 2014-2015 are assigned to each Provider (course title) All PLC courses approved for 2014-2015 academic year are listed as a generic list (circa 1,000) Generic Course Lists for: BTEI, VTOS Core, Adult Literacy Groups, FET Cooperation Hours, Community Education & Voluntary Literacy Tuition Course Lists for Training Programmes (except Community Training Centres) List of QQI Targeted Awards (circa 150) List of Non-QQI Awards (circa 750) Location/centre Accounts for each ETB Career Cluster List Stakeholder Engagement and Operational Planning Unit

Using the System Course details; the system allows for auto population of course titles from existing lists. Course titles not on existing lists can be added by keying in the data. Award details can be added using the auto population feature from existing lists. Award details not on existing lists can be added through the Add Award function.. Stakeholder Engagement and Operational Planning Unit

Using the System Search facility in the system includes: For courses within a programme For awards already in the system and awards added by the user. Data entered (except course title) can be edited by the system users. The system generates a range of reports that can be viewed in PDF, exported as a CSV file or Excel file. SOLAS manages the open/edit periods. Stakeholder Engagement and Operational Planning Unit

FARR: Reporting Tool FARR – captures quantitative data to support the ‘Funding Allocations Request’ (estimated data) FARR – functionality also includes a reporting feature for actual data. Three reporting periods for each calendar/fiscal year: FARR facilitates the submission of reporting data on the same basis it was submitted as part the ‘Funding Allocations Request’ FARR reporting feature will be opened at specific periods to entry/editing of report data. Reporting Period January to May June to September October to December Report submitted June October January Stakeholder Engagement and Operational Planning Unit

FARR SYSTEM DEMONSTRATION Stakeholder Engagement and Operational Planning Unit