USA GYMNASTICS MASSACHUSETTS Meet Director’s Meeting June 16, 2015

PAY ATTENTION

CONGRATULATIONS!

WHY? Massachusetts Gymnastics Clubs wishing to host competitions on the Massachusetts qualifying schedule Pre Sectional Pre Sectional Theme Theme Invitationals Invitationals Invitationals w/ Sectional Status Invitationals w/ Sectional Status

All USA Gymnastics sanctioned competitions are governed by the rules set forth in the USA Gymnastics Rules and Policies. USAG – Massachusetts – State Administrative Committee extends its jurisdiction with respect to competitions that fall under the leadership of the State Committee Pre Sectional; Sectional ; Theme Invitationals must adhere to USAG Mass guidelines if they are to be considered for qualifying purposes.

CALENDAR CONSTRUCTION First: Invitationals* Second:[1] Theme Meet OR [1] Pre-Sectional per club *Clubs awarded an Invitational may only request a Pre Sectional At a date TBD … Clubs may request an additional Theme / Pre Sectional.

DATES TO REMEMBER June 27, 2015 Submit Invitational Meet Request Submit Invitational Meet Request July 6 – 17, 2015 Submit Pre sectional / Theme Meet Submit Pre sectional / Theme MeetRequests

POINTS OF EMPHASIS DURING THE FIRST ROUND Invitationals requesting more than 8 officials may be required to consider out of state officials Invitationals requesting more than 8 officials may be required to consider out of state officials Only [1] Theme or [1] Pre Sectional will be awarded Only [1] Theme or [1] Pre Sectional will be awarded Clubs w/ multiple locations may only request one meet Clubs w/ multiple locations may only request one meet Pre Sectional Meets will not be awarded during December – January – February Pre Sectional Meets will not be awarded during December – January – February Pre – Sectional Meets may request a maximum of 4 officials* Pre – Sectional Meets may request a maximum of 4 officials*

ENTRY FEES Pre sectional $36Compulsory / Xcel $40Optional Theme $55Compulsory / Xcel $60Optional $25Team Fee – Optrional Fee Invitationals At the discretion of Meet Director

ADMISSION FEES Pre sectional $4 Adult $3Senior / Student [12 and under] Theme $5Adult $3Senior / Student [12 and under] Invitationals At the discretion of Meet Director

BLACK OUT DATES November 14 & 15 Judges Cup November 14 & 15 Judges Cup January 8 ; 15; 22; 29 January 8 ; 15; 22; 29 February 5 February 5 April 8 – 10L 9/10 Regional Championships April 8 – 10L 9/10 Regional Championships

BE AWARE OF THE FOLLOWING DATES Easter – March 27, 2016 Easter – March 27, 2016 Passover – April 22 – 24, 2016 Passover – April 22 – 24, 2016

GET READY! Submit Request for Invitational Submit Request for Invitational Deadline – June 27 Submit Request for Theme / Pre-Sectional Meets Submit Request for Theme / Pre-Sectional Meets July 6 – July 17 Include:FormatLevels Meet Start Time Number of Session / Day Number of Judges / Session*

What to do when Calendar is released Advertise Meet - Include the following information Date of Meet Date of Meet Meet Site Address Meet Site Address USAG Mass Qualifier USAG Mass Qualifier Competition Levels Competition Levels Entry Deadline Date [due ‘in hands’ not postmark] Entry Deadline Date [due ‘in hands’ not postmark] Entries payable to:______________ Entries payable to:______________ Team Entry / Team Format Team Entry / Team Format Competition Format Competition Format Equipment Type including vault runway thickness Equipment Type including vault runway thickness Admission Fees Admission Fees Awards – percentage to be recognized Awards – percentage to be recognized

Request for Judges ‘Request for Judges’ form should be submitted after your meet has been awarded ‘Request for Judges’ form should be submitted after your meet has been awarded Complete the ‘Request for Judges Form’ Complete the ‘Request for Judges Form’ Send completed form w/ assignor fee to SJD – Daren Renna Send completed form w/ assignor fee to SJD – Daren Renna

NAWGJ - MA NAWGJ – MA is the assignor for all NAWGJ – MA is the assignor for all competitions on the USAG MA schedule Pre Sectional Theme Meet Directors are strongly encouraged to use NAWGJ MA for Invitationals

Officials / Invitationals Invitational Meet Directors may request officials. This information must be communicated to the assignor Assignments are subject to availability

SANCTION Form can be located on line at Form can be located on line at Member Services Forms Sanction Forms

Meet Organization OPEN STRETCH May NOT begin before 8:00 AM Earliest a meet may begin is: 8:20 AMLevels 1 – 5 Xcel Bronze / Silver / Gold Xcel Bronze / Silver / Gold 8:35 AMLevels 6 – 10 Xcel Platinum / Diamond

DO NOT Schedule a meet to end at 10:00 PM 10:00 PM

DO NOT SCHEDULE AN XCEL SESSION BEFORE 4:00 PM Public School in session Includes CHECK IN

MEET FORMAT Equipment determines the format of your meet. In order to use the Massachusetts Modified Format – the gym MUST have: 2 Vault Tables 2 Vault Tables 2 Uneven Bars 2 Uneven Bars 2 Balance Beams 2 Balance Beams

MASSACHUSETTS MODIFIED FORMAT Cannot use R & P competitors per session R & P numbers will create a backup at BB / FX [up to 1 ½ hours] Format Numbers: Compulsory Level 1 – 5 Maximum 60 OptionalLevel 6 – 10 Maximum 48 Xcel All Divisions Maximum 60

MASSACHUSETTS MODIFIED FORMAT - INVITATIONALS Format Numbers: Compulsory Level 1 – 5 Maximum 68 Optional Level 6 – 10 Maximum 56 Xcel All Divisions Maximum 60

EXCEEDING COMPETITOR NUMBERS Consequences for exceeding MM competitors will be addressed during Round Table Discussion. Consequences for exceeding MM competitors will be addressed during Round Table Discussion. Meets that exceeded MM competitors during the season will receive notification from the USA Gymnastics Massachusetts State addressing this violation. Meets that exceeded MM competitors during the season will receive notification from the USA Gymnastics Massachusetts State addressing this violation.

Rules & Policies Competitors per Session Meet Directors wishing to use R & P numbers MUST choose an alternative format: Traditional Traditional Modified Traditional Modified Traditional Capitol Cup Capitol Cup Modified Capitol Cup Modified Capitol Cup

Once you have selected your meet format you can determine the number of competitors and sessions / day. ALLOW ALLOW 3.5 MINUTES GYMNAST – Level 8 – MINUTES GYMNAST – Level 8 – 10 3 MINUTES GYMNAST –Level MINUTES GYMNAST –Level Xcel Platinum / Diamond 2.5 MINUTES GYMNAST - Level 1 – 5 / 2.5 MINUTES GYMNAST - Level 1 – 5 / Xcel Bronze; Silver; Gold Xcel Bronze; Silver; Gold Monitor the number of entries as they are received. Allow enough time to turn facility around [i.e awards / parking ]

WHO? USAG Athlete Membership deserves consistent meet standards at all competitions. Meet Directors should be able to produce a quality event and maximize profit.

GET SET! Communicate with Participating Clubs Communicate with Participating Clubs Communicate with Meet Referee Communicate with Meet Referee Organize / train support staff Organize / train support staff

Communicate with Participating Clubs A minimum of 14 days prior to the competition, send final schedule to participating clubs. Notification of final schedule must be sent prior to the scratch deadline. Club web site posting is NOT sufficient.

Communicate with Meet Referee a]contact MR a minimum of 14 days before the competition b]review the following details w/ the MR –Number of competitors –Number of sessions

– Levels / session –March in Time –Determine report time w/ MR c] Discuss any special circumstances Canceling officials* Canceling officials* –reducing officials –non sanctioned sessions d] Using ARBITER E] CONTRACTS

GO!

Site Preparation Site / Staff Preparation Equipment Spectator Area sectioned off from competition area Tables / chairs judges and assistants Separate room for the officials [pre meet / breaks] Score Team Experienced Computer scoring Floor Manager Auxiliary staff [event timers] Music Personnel Announcer Youth volunteers Score runners / score flashers]

MEET DIRECTOR! MUST be present at ALL sessions.

COACHES SIGN IN Confirm membership of coaches on entry forms Assign staff member to confirm membership of coaches NOT on the form. Coaches that did not submit membership information prior to the meet – MUST show valid proof of membership

SUPPORT STAFF Score tabulator at each event or Score Flasher Score runner at each event Timers[5] [1]Vault [1]Vault [1]Uneven Bars [1]Uneven Bars [2]Balance Beam [2]Balance Beam [1] Floor Exercise [1] Floor Exercise

MEET ROTATIONS Rotation sheets should be marked w/ predetermined breaks After scratches – make adjustments or reprint w/ new breaks

POST MEET RESPONSIBILITIES Send Sanction Report / Coaches’ Judges Sign in Form to USA Gymnastics Send Sanction Report / Coaches’ Judges Sign in Form to USA Gymnastics Send a copy of the Sanction Report plus $1.00 per gymnast to the Regional Chairman Send a copy of the Sanction Report plus $1.00 per gymnast to the Regional Chairman Send PTF file Send PTF file

INVITATIONALS / INVITATIONALS WITH INVITATIONALS / INVITATIONALS WITH SECTIONAL STATUS

OFFICIALS Unless Meet Director notifies USAG MA – the official assignor will be NAWGJ MA Unless Meet Director notifies USAG MA – the official assignor will be NAWGJ MA USAG Massachusetts will request officials’ availability USAG Massachusetts will request officials’ availability Meet Director may select officials from the list provided Meet Director may select officials from the list provided USAG Massachusetts will forward selections to NAWGJ for assignment USAG Massachusetts will forward selections to NAWGJ for assignment

WARM UP AREA Warm ups cannot overlap unless a separate area w/ gymnastics matting is available to accommodate all competitors.

MEDICAL Certified medical personnel must be stationed in a visible / dedicated location

AWARDS Team awards MUST be given at the end of each session.

HOW TO USE AN INVITATIONAL AS A SECTIONAL

Invitational as a Sectional - fill out invitational as sectional request form - send form to state chairman, level rep, and meet director - send check for $5.00 per gymnast to: USAG-MA, PO Box 294, Ashburnham, MA by Tuesday preceding the invitational

FORMS Invitational Meet Requests Invitational Meet Requests Pre Sectional / Theme Meet Requests Pre Sectional / Theme Meet Requests Request for Officials Form Request for Officials Form Sectional Bid Form Sectional Bid Form State Championship Bid Form State Championship Bid Form State Equipment Request Form State Equipment Request Form