1. 2017 Olympics Moderator/Scorekeeper Meeting
April 5, 2017

2. Agenda Event Schedule Moderator Responsibilities
Scorekeeper Responsibilities
Team Chaperone Responsibilities
Student Responsibilities
Venues
Things to Consider

3. Elementary/Middle School Event Schedule
Doors open at 5:45 p.m. for all olympians and spectators
Moderators and Scorekeepers should arrive by 5:15; it is crucial that you are in the room before the students
Event begins promptly at 6:00 p.m.
Students report directly to Round 1 room assignment
Awards ceremony will begin at around 8:30 p.m. if not sooner

4. High School Event Schedule
Event will be held at CCIU
Moderators and Scorekeepers check in at registration desk on 3rd floor
Event will begin at 8:30 a.m.
Students report directly to Round 1 room assignment
Awards ceremony will begin at around 11:25 a.m. if not sooner

5. Round Schedule 6:00 - 6:45 p.m. - Round 1 6:50 - 7:30 p.m. - Round 2
8:30 - 9:00 p.m. - Awards Ceremony
Please adhere to this schedule unless notified otherwise by Reading Olympics Staff

6. Moderator Instructions
Report to registration for to sign-in and receive iPad
You should be in your room before the students arrive to arrange the desks so teams have room to sit on the floor
Before beginning a round:
Position the teams in a manner that facilitates conferring among team members without providing an advantage to the opponents
Introduce yourself to the students and parents; explain purpose of the event - to have fun reiterate this is not a competition
Verify teams & scorekeeper
Count the students
Identify team captain
Explain question procedure (Round 1 only)
Flip coin to determine starting team

7. Moderator Instructions
Question Procedure:
Choose iBook on your iPad (Questions are labeled by Round)
Do one practice question in Round 1 only
Read question once clearly and slowly; if requested by team, repeat question
Teams have 20 seconds to answer (scorekeeper keeps track of time)
If the correct answer is given the questioning moves to the next team

8. Moderator Instructions
Question Procedure continued:
If the incorrect answer is given, the other team has the opportunity to answer
Question is not re-read; other team must answer immediately
The answer is verified from the question card, answer does not have to be verbatim
Each team is asked 20 questions; a total of 40 questions asked per round
Moderator’s decision is final
Refer any audience concerns/comments to Reading Olympics staff
After Round 3, please hand the iPad to RO staff before leaving your room. Each iPad will be checked-off as returned.

16. Moderator Instructions
Teams are not allowed to ask for different questions (if they have not read the book, they should pass)
Teams have up to 20 seconds to answer, they don’t have to wait 20 seconds to answer
Moderators and scorekeepers are responsible for putting the room back the way it was

17. Scorekeeper Instructions
Check in at the registration table
Choose an audience member to also keep score
You will stay in the same room for all 3 rounds
You are responsible for monitoring time, tabulating scores, recording the final scores for that round on the scorecard, and signing the scorecard
Responsible for assisting moderator
At the end of Rounds 1 and 2, team chaperones will take their teams’scorecards if they are switching rooms

18. Scorekeeper Instructions
At the end of R0und 3, remain in the room until scorecard is picked up by Reading Olympics staff
Bringing a watch or timer is recommended

19. Score Sheet
You will have 4, double-sided score sheets. Two sheets for the scorekeeper and two sheets for the volunteer
Mark in the column when a team correctly answers a question.
Total the points at the end of each round and record on teams’ scorecards
Announce a halfway point

20. Scorecard

21. Bye Rounds
Some nights have an uneven number of teams resulting in rooms only having one team assigned
If you are a moderator or scorekeeper with a Bye round, you still ask that single team 20 questions and record the score on their scorecard

22. Round 3
When you are done with Round 3, the scorekeeper totals each team’s scorecard
Flip your door hanger to the green “Round Complete” side
A Reading Olympics Committee member will pick up the scorecards
Scorekeepers should remain in the room until your scorecard is picked up
Students should proceed to their assigned awards location (Gym, Cafeteria, or Auditorium)

23. Door Hangers

24. Team Chaperone
Responsible for supervising student behavior and discipline and ensuring that the classrooms and all items in them are not disturbed
Moving students from room to room based on announcements
Allow students to visit concession stands between rounds only if time permits
Obtain the team scorecard after Rounds 1 & 2
Assist with noise and crowd control throughout the event
Remain with the team during the awards

25. Student Responsibilities
Be on time and go directly to Round 1 room
Be respectful of all host school property
Remain in the room until the end of the round is announced
Have fun!

26. Awards Ceremony
The awards will be held in two locations at each venue: Phoenixville HS- gym and cafeteria; WC East HS - cafeteria and auditorium
Award location is printed on scorecard
Team captains will sit in the front (there will be signs with the team names) to receive ribbons when their team name is called
Team captains will remain in front until all teams have been awarded ribbons
Chaperone is responsible for ensuring students are reunited with their parents
Teams should not begin to leave until all ribbons have been awarded

27. Parking/Student Drop Off

28. Parking/Student Drop Off

29. Things to Consider
If you finish Round 1 or 2 early, please remain in room until the end of the round is announced
For bathroom breaks, send a few students at a time, not your whole team
Allow time for traffic; students will be allowed in the building at 5:45 p.m.
Encourage students to eat before arriving
Dress comfortably
Parents who arrive after a round begins are allowed to come in the room
Consider taking a picture of the classroom with your phone as a reminder of room layout

30. Questions? readingolympics@cciu.org Patti Gaydos- (484) 237-5364
Diane Thomson - (484)
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