Informatiseringscentrum The Educational and Strategic Issues with Implementing an Electronic Portfolio System Information Technology Center Marij Veugelers Projectmanager Portfolio Implementation SURF NL Portfolio community manager Universiteit van Amsterdam Sakai OSP Vancouver May 2006

Informatiseringscentrum Agenda  – Introduction  – e-Portfolio in Education (place and function)  – questions for you  – e-Portfolio implementation process (stakeholders and change management)  – UvA experiences  – exchange of experiences

Informatiseringscentrum Introduction Marij Veugelers  Universiteit van Amsterdam Information Technology Center Section IT and education  Background biologist, career counselor, senior consultant  Functions Project manager portfolio implementation UvA Project manager DU Portfolio implementation instrumentals Community manager SURF NL Portfolio (expertgroup)

Informatiseringscentrum Combining, sharing and expanding expertise Co-operation in the educational sector, as well as in the field of employment National and international co-operation

Informatiseringscentrum  Website  Involvement in e- learning projects in higher education  Own project tender  Conferences, presentations, papers, etc Co-operation  in educational sector  in the field of employment  International UK and US Activities in 2006

Informatiseringscentrum Reflective exercise on e-Portfolio  What kind of organization do you work for? University – (Community) College – Other  What is your role in your organization? Technical – Educational - Management – Other  Where does your organization stand regarding e-Portfolio? Thinking about it – Pilot stage – Scaling up – Fully implemented

Informatiseringscentrum Developments in higher education Movement towards student centred and competence based education

Informatiseringscentrum Primary functions ePortfolio from student perspective Van Tartwijk (2003) Planning ShowingReflecting Different functions, different approaches, different solutions: one size doesn’t fit all

Informatiseringscentrum Many Factors Involving Educational Innovation

Informatiseringscentrum Support Management Learning environment Learning activities Goals InfrastructurePeople Portfolio concept UvA attention areas

Informatiseringscentrum Questions for you Discuss this with your neighbors  Does your organization has a educational vision of the study program in which portfolio plays a role?  What are the students’ learning activities to achieve these goals  What is the learning environment ? (which has to be organized in such a way that the students perform the right activities)

Informatiseringscentrum Educational concept: points for attention  D B62902C.doc?CFID=916634&CFT OKEN= D B62902C.doc?CFID=916634&CFT OKEN=

Informatiseringscentrum Website Portfolio Implementation

Informatiseringscentrum Portfolio Implementation website Web site with nearly 100 documents Also for not DU members Assignments, guidelines, checklists, ….. Target group managers, project leaders, Supervisors Also in ENGLISH!!!!!

Informatiseringscentrum Example portfolio Different items in the manuals Project leaders/tutors section Managers section Manuals for students and tutors/teachers

Informatiseringscentrum With 7 steps in Change Management Thinking and Implementation Checklists

Informatiseringscentrum Scenario’s in e-portfolio implementation COUNSELING Scenario 1 University wide 4 year program in department 1 year program in department Pilot +ASSESSING Scenario 2 +PLANNING Scenario 3 Universities differ in starting points, goals and strategies Academic universities Universitie s of Professiona l Education

Informatiseringscentrum Three Scenarios for Portfolio Use Career Counseling+ Assessing+ Planning Scenario 1 Scenario 2 Scenario 3

Informatiseringscentrum Scenario 1 Portfolio applied to part of the study programme  Portfolio application is focused on a route for study career counseling or academic schooling  Activities in this route are focused on counseling in personal development, making personal choices in the study programme and/or ethical questions  The activities are more or less independent of other learning lines Not all the teachers have a counseling assignment

Informatiseringscentrum Scenario 2 Portfolio applied to integrated education  Portfolio is focused on counseling and assessing  All study activities are focused on attaining the educational qualifications  Portfolio is integrated into all the educational activities  All the teachers have counseling and evaluating assignments

Informatiseringscentrum Scenario 3 Portfolio applied to demand-steered education  There is no study programme; the educational approach is focused on counseling and facilitating;  The main task of the teacher is to counsel the learning process  Students independently go through the PDCA-cycle: planning, doing, evaluating and adjusting  Portfolio plays a central role in the learning process

Informatiseringscentrum Change Management: Thinking in Five Colours ( De Caluwé & Vermaak, 2002 ) Yellow Change Strategy Blue Change Strategy Red Change Strategy Green Change Strategy White Change Strategy Power Politics Win-Win Ratio Plan Knowledge HRM Motivation Systematic Growth Learning Direction Explosion Dynamic Energy

Informatiseringscentrum Questions for you Discuss this with your neighbors  Change management thinking are you familiar with this  What are your experiences so far?  Recognize you the 3 scenario model?

Informatiseringscentrum Universiteit van Amsterdam  Traditional academic university  students  3800 academic staff  7 faculties humanities social and behavioural sciences economics law sciences medicine dentistry

Informatiseringscentrum Universiteit van Amsterdam -2  24 teaching institutes  65 study programs for Bachelor degree  more then 120 Master programs

Informatiseringscentrum Bottom up sharp rise in interest for using e-portfolio

Informatiseringscentrum Reasons By-result of the introduction of the Bachelor’s and Master’s structure renewed attention for the academic skills for career supervision for supervising ALL students there was a TOOL

Informatiseringscentrum History UvA 2001 First pilot Some pilots with the DU digital portfolio University teacher training programme 60 students Interdisciplinary programme for first-year students 30 students First year Media en Culture students 350 students Community of Practices: expert meeting Web site for the UvA Conference day for university

Informatiseringscentrum History We go for it! A lot of study programmes starting with a portfolio 12 different pilots Law, Humanities, Science, Economics, Health, Education, … students But…..tool problems

Informatiseringscentrum History Project UvA GO – NOGO Portfolio Collecting information for the decision GO or NOGO……

Informatiseringscentrum Three pillar Model UvA Education / pedagogic  new challenges educational innovation educational evaluation of 9 pilots  educational requirements  teachers training programme for their new role as coach  educational support frame work  best practices with examples of assignment instructions and student portfolio’s

Informatiseringscentrum Three pillar Model UvA Technology  trendanalysis portfolio/ e-learning products  technical requirements  format for technology support  proposal for a tool selection  financial overview various hosting models

Informatiseringscentrum Three pillar Model UvA Strategy  Checklist of pre-conditions for the management

Informatiseringscentrum History Project UvA GO Portfolio Balance between all the attention areas !!!! Pilot with OSP Waiting for release OSP/SAKAI 2.2 It cost more then we thought: effort from people in the IT center…..effort from the faculty members…. We hope to start next school year with a UvA tool…..

Informatiseringscentrum Support Management Learning environment Learning activities Goals InfrastructurePeople Portfolio concept

Informatiseringscentrum EXTRA  Funding all the projects (GoNoGo and Go) are funded central and department IT.  Support management level from CIO from committee that advise the UvA board  Support for the pilots IT and Education section: consultancy, support, CoP, own website  Item 3 Uitwerking en deze tekst ook nog

Informatiseringscentrum Lessons Learned in e-Portfolio Implementation 1 : Pedagogy comes first 2: Clear definition of goals and results is important 3: Maintaining multiple stakeholders perspectives is vital 4: Support by management is crucial 5: Functional and technological support is also crucial 6: Technical choices matter too 7: Start small 8: Central projectmanager 9: Student involvement 10:

Informatiseringscentrum In subgroups of 5 people Lessons learned in ePortfolio- implementation: what works and why? Bringing it to the wall (5 minutes) Walk around and discuss

Informatiseringscentrum Contact Marij Veugelers Senior consultant IT and education Universiteit van Amsterdam Information Technology Centre ICT in Education