Welcome and Questions? Day 4

Component 6: Procedures for Record Keeping & Decision Making

Collect and and Use Data Review Status and Identify Problems Develop and Refine Hypotheses Discuss and Select Solutions Develop and Implement Action Plan Evaluate and Revise Action Plan Problem Solving Meeting Foundations Team Initiated Problem Solving (TIPS) Model Team Initiated Problem Solving (TIPS) Action and Outcome Driven

Improving Decision-Making via Problem Solving Problem Solving Solution Information/ Data Action Planning & Evaluation

Organizing for an effective problem solving conversation Problem Solution Out of Time Use Data A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute

Core roles – Facilitator – Minute taker – Data analyst – Active team member – Administrator Backup for each role Can one person serve multiple roles? Are there other roles needed? Typically NOT the administrator

Any tasks assigned get copied to the meeting minutes of the next meeting as a follow up item Meeting Agenda Item: Meeting Foundations Tasks: What, by whom, by when

PBIS Team Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting: Date, time, location: Facilitator: Minute Taker:Data Analyst: Next Meeting:Date, time, location: Facilitator: Minute Taker:Data Analyst: Team Members (bold are present today) Today’s Agenda Items Next Meeting Agenda Items Information for Team, or Issue for Team to Address Discussion/Decision/Task (if applicable)Who?By When? Administrative/General Information and Issues Implementation and Evaluation Precise Problem Statement, based on review of data (What, When, Where, Who, Why) Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety) Who?By When? Goal, Timeline, Decision Rule, & Updates Problem-Solving Action Plan Our Rating YesSo-SoNo 1. Was today’s meeting a good use of our time? 2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings? 3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings? 4. In general, are the completed tasks having the desired effects on student behavior? Evaluation of Team Meeting (Mark your ratings with an “X”)

Meeting Foundations

Langley Elementary PBIS Team Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting: Date, time, location: Facilitator: Minute Taker:Data Analyst: Next Meeting:Date, time, location: Facilitator: Minute Taker:Data Analyst: Team Members (bold are present today) Today’s Agenda Items Next Meeting Agenda Items Information for Team, or Issue for Team to Address Discussion/Decision/Task (if applicable)Who?By When? Administrative/General Information and Issues Implementation and Evaluation Precise Problem Statement, based on review of data (What, When, Where, Who, Why) Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety) Who?By When? Goal, Timeline, Decision Rule, & Updates Problem-Solving Action Plan Our Rating YesSo-SoNo 1. Was today’s meeting a good use of our time? 2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings? 3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings? 4. In general, are the completed tasks having the desired effects on student behavior? Evaluation of Team Meeting (Mark your ratings with an “X”) Where in the Form would you place: 1.Planning for next PTA meeting? 2.Too many students in the “intensive support” for literacy 3.Schedule for hallway monitoring for next month 4.There have been five fights on playground in last month. 5.Next meeting report on lunch-room status.

Before the Meeting… Room reserved “New” items solicited for agenda Agenda produced Team member roles determined Data reviewed by Data Analyst before the meeting; Analyst ready to lead team through discussion of (a) possible new problems and (b) effects of in-process solutions on “old” problems Computer reserved; access to SWIS online database assured LCD projector reserved & set up to project data (or team has some other strategy for ensuring team members can review data at meeting) Team members have individual TIPS Notebooks to bring to meeting (We’ll review the (a) before-meeting, (b) during-meeting, and (c) after- meetings responsibilities of individual team members later in this workshop)

At Close of and After Meeting… Meeting Minutes and Problem-Solving Action Plan completed Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.

Plan for Roll-out

Today’s Agenda Team Presentations (5 -10 minutes) Roll-out for STAFF Roll-out for STUDENTS Roll-out for FAMILIES NEXT STEPS

TEAM PRESENTATIONS!

VTPBiS Roll-out for Staff What is it? When? Agenda? Materials? Responsible team members?

VTPBiS Roll-out for Students What is it? When should it take place? How to prepare for it? What to cover? Related activities? How often to revisit? Responsible team members?

VTPBiS Roll-out for Families Objectives: Communicate the goals of VTPBiS Explain how you will use VTPBiS to create social culture Enlist parents to be partners

Ways to Communicate VTPBiS to Families Letter and packet General presentation at back-to-school event Review by classroom teachers Tri-fold brochure Information on web-site PTA presentation Newsletter Homework assignment for students to teach parents expectations

Activity #16: Planning Staff Roll-out As a team, design your VTPBiS roll-out for all staff at your school (specials, lunch room, instructional assistants, bus drivers, etc.) Use Workbook Staff Roll-out Worksheet

Activity #17: Planning for Student Roll-out As a team, plan out when, where and how you will roll-out your VTPBiS program for the students at your school Include date(s) & format for revisiting the plan with all students Use Workbook Student Roll-out Worksheet

Activity #18: Planning VTPBiS Roll-out for Families As a team, plan out when, where and how you will roll-out your VTPBiS program for parents Use Workbook Roll-out Worksheet

Activity #19: Completion of VTPBiS Workbook and Workbook As a team, list all tasks & projects that still need to be finished. Use Workbook Roll-out Worksheet

Where do we go from here… thoughts and questions.

THANK YOU! Safe Travels!