Information Services in Bio- & Environmental Sciences October 2005 Roger Mills OULS Bio- & Environmental Sciences Librarian

Resources in Oxford OULS - OUCS 100+ libraries 100+ libraries 11m volumes 11m volumes 1000’s of electronic journals and databases 1000’s of electronic journals and databases Mainly managed by OULS Mainly managed by OULS Colleges independent Colleges independent Computing infrastucture Computing infrastucture Network Network Courses Courses Printing Printing Shop Shop

Information on web New OULS web site New OULS web site OUCS web site OUCS web site Main university web site Main university web site Lost? Ask your local librarian! Lost? Ask your local librarian!

OULS web

OUCS web

OU web

OULS Managed by subject areas Managed by subject areas Hub Libraries: Hub Libraries: Science and Medicine (RSL) Science and Medicine (RSL) Social Science (SSL) Social Science (SSL) Humanities (Bodleian > RI) Humanities (Bodleian > RI) Satellite Libraries (S&M): Satellite Libraries (S&M): Geography & the Environment Geography & the Environment Plant Sciences Plant Sciences Zoology Zoology

Information Services in Bio- & Environmental Sciences Biology Biology Environment Environment Forestry Forestry Geography Geography Ornithology Ornithology Plant Sciences Plant Sciences Taxonomy Taxonomy Zoology Zoology

ISBES web

Staff Bio- & Environmental Sciences Team (BEST) Bio- & Environmental Sciences Team (BEST) Cover Geography, Plant Sciences and Zoology Libraries Cover Geography, Plant Sciences and Zoology Libraries Closely co-ordinated with Radcliffe Science Library Closely co-ordinated with Radcliffe Science Library

Staff list screenshot

Other Libraries Map Room (New Bodleian) Map Room (New Bodleian) Social Science Library (Manor Road) Social Science Library (Manor Road) Radcliffe Science Library (reference only) Radcliffe Science Library (reference only) Hooke Library (adjacent to RSL) Hooke Library (adjacent to RSL) Hope Library (University Museum) Hope Library (University Museum)

Plant Sciences Zoology Geography Radcliffe Science Library Hooke New Bodleian University Museum Social Science >> Library Bodleian OUCE

Upcoming changes New library catalogue software (OLIS) New library catalogue software (OLIS) Increased spending on electronic resources (ELISO) Increased spending on electronic resources (ELISO) Digital library (Google) Digital library (Google) Depository (8.5m volumes in high-density automated store) Depository (8.5m volumes in high-density automated store) RSL to become lending library RSL to become lending library LC classification university-wide LC classification university-wide Satellite libraries incorporated in hubs Satellite libraries incorporated in hubs Geography > RSL 2007 Geography > RSL 2007

Registration University card is library card – present on first visit to register as a borrower University card is library card – present on first visit to register as a borrower No registration needed for RSL or Bodleian No registration needed for RSL or Bodleian

Borrowing Available from most libraries Available from most libraries Generally one-week loan period, renewable online Generally one-week loan period, renewable online Some variation between libraries Some variation between libraries Fines for late return Fines for late return Do respond to notices! Do respond to notices!

Photocopying, scanning & printing Charge 5p/A4 sheet Charge 5p/A4 sheet Use OULS copycards Use OULS copycards Take care not to use departmental or college card Take care not to use departmental or college card Copyright regulations Copyright regulations 70 years after author’s death 70 years after author’s death Legal limits: One article per periodical issue One article per periodical issue 5% of total work 5% of total work Policed by Copyright Licensing Agency Policed by Copyright Licensing Agency

Inter-Library Loans Available for material not held in Oxford Available for material not held in Oxford Basic charge £3 Basic charge £3 Articles delivered electronically Articles delivered electronically

Information Skills courses WISER : Workshops in Information Skills and Electronic Resources WISER : Workshops in Information Skills and Electronic Resources Every week during term Every week during term Open to All Open to All

WISER this term: 1230 at OUCS WISER: Finding Books and Journals with Online Catalogues WISER: Finding Books and Journals with Online Catalogues Tuesday 18 Oct WISER: Electronic Resources for your Research at Oxford WISER: Electronic Resources for your Research at Oxford Tuesday 25 Oct WISER: Literature Review: Key Search Skills WISER: Literature Review: Key Search Skills Tuesday 1 Nov WISER: Keeping up-to-date with Research WISER: Keeping up-to-date with Research Tuesday 8 Nov WISER: Full Text Electronic Journals at Oxford WISER: Full Text Electronic Journals at Oxford Tuesday 15 Nov WISER: Finding Quality Information on the Internet WISER: Finding Quality Information on the Internet Tuesday 22 Nov WISER: Citation Searching with the Web of Knowledge (WoK) WISER: Citation Searching with the Web of Knowledge (WoK) Monday 28 Nov

Three main tools OLIS – the university library catalogue OLIS – the university library catalogue TDNet – for electronic journals TDNet – for electronic journals OxLIP – for all other databases OxLIP – for all other databases For access to e-journals and databases outside Oxford use VPN For access to e-journals and databases outside Oxford use VPN

OLIS The library catalogue – for (almost) all libraries in Oxford The library catalogue – for (almost) all libraries in Oxford In two versions – web and telnet In two versions – web and telnet Web version just upgraded this term Web version just upgraded this term Note: your OLIS password is your date of birth (format 23JUL2005); you can change it Note: your OLIS password is your date of birth (format 23JUL2005); you can change it

Electronic Journals Always access via TDNet Always access via TDNet Take particular note of date coverage for our subscription – may not cover all volumes available Take particular note of date coverage for our subscription – may not cover all volumes available Tell us if something does not work Tell us if something does not work Date ranges change! Date ranges change!

Other databases Web of Knowledge (Athens password required outside Oxford) Web of Knowledge (Athens password required outside Oxford) Electronic Reference Library: includes: Electronic Reference Library: includes: Biological Abstracts Biological Abstracts CAB Abstracts (applied biology) CAB Abstracts (applied biology) Chemical Abstracts Chemical Abstracts Forest Science Database (formerly TreeCD) Forest Science Database (formerly TreeCD) Geobase Geobase Georef Georef Medline Medline Zoological Record Zoological Record

Electronic Books Relatively few but growing Relatively few but growing

Alerting Services Zetoc Zetoc ERL, TDNet, ScienceDirect ERL, TDNet, ScienceDirect Etc etc Etc etc Keep a note of how to cancel them! Keep a note of how to cancel them!

Internet searching Specialised gateways Specialised gateways Tutorials Tutorials

When in doubt Ask a librarian! We are here to help you Ask a librarian! We are here to help you Find this presentation on our website (temporarily Find this presentation on our website (temporarily Together with list of useful url’s Together with list of useful url’s

IT Learning Programme IT at Oxford University Oxford University Computing Services (OUCS) and IT Learning Programme (ITLP) Learning Technologies Group OUCS

IT Learning Programme OUCS – Where are we? OUCS is located at 13 Banbury Rd including Help Centre The Shop Four IT lecture rooms Three conference rooms

IT Learning Programme OUCS – Where are we?

IT Learning Programme OUCS – Our Front Door! 13 Oxford University Computing Services

IT Learning Programme OUCS Structure Infrastructure Director Prof Paul Jeffreys Technical Support Services Information and Support Learning Technologies Administration

IT Learning Programme OUCS Structure ACDT LTG Services IT Learning Programme Development of computer-based teaching and research packages Research and advice on the use of IT in university teaching; WebLearn Courses on a wide range of IT topics Learning Technologies

IT Learning Programme OUCS Services Summary Networks, mail and web servers IT Learning Programme: courses, ECDL Help Centre - advice and help for support staff and end users Security and anti-virus support File backup and archive Guidelines for Computer Use

IT Learning Programme Who can use our services? University members All members of staff of the University College staff Undergraduates Postgraduates University Card Access to most University facilities

IT Learning Programme Use of the University Card Oxford University identity card Sign the back NOW Carry it with you at all times Allows access to libraries, departments, OUCS services, etc. If lost, report immediately to faculty / department

IT Learning Programme Need quick answers? OUCS web pages Cover common queries, problems, step by step instructions College or department IT officer Help Centre at OUCS

IT Learning Programme Help Centre At OUCS - Mon-Fri, 08: :30 Wide range of user services including: Face to face IT advice and help Appointments with experts for complex problems User registration, password problems Use of and the internet Computing facilities including hardware for disabled users scanners laser printing photocopying hiring of digital video equipment tel: (2)73200 option “Help Centre”

IT Learning Programme Forgotten Passwords Herald ? Self-service password reset using security question and answer at College network? See College IT Officer Departmental computers? See Department IT Officer

IT Learning Programme OUCS Shop Open from 9:00–16:45 Mon–Fri Price list on-line Purchasing Software (site licences available) Hardware (educational discount) Anti-virus software (Sophos)

IT Learning Programme Herald Service Automatic Registration for Herald account before you arrive (letters sent to college) Otherwise use your University Card University address: Herald can be accessed using: client Outlook/Express, Netscape Messenger, Eudora, Thunderbird (recommended) OUCS web pages describe how to set these up Web interface Webmail at Fewer features but available anywhere change passwords, vacation settings, check quota, filtering spam etc.

IT Learning Programme Personal Web Space 15MB of web space Must activate it first Options  Web pages Web address is University has a Web Code of Practice

IT Learning Programme Remote Access Services Access to OxLIP datasets electronic journals, bibliographic databases, online library catalogues, reference works, OXAM papers and much more… The OUCS dial-up service Uses a standard telephone connection and modem Virtual Private Network (VPN) service Allows external access to on-campus network facilities Used through your own Internet service provider

IT Learning Programme What can go wrong? Software fault? Computer virus? Corrupt/lost files? Hardware fault? OUCS can advise you!

IT Learning Programme Prevention Install essential Windows security patches A free patch CD is available from your College! Run Windows Update Start  All Programs  Windows Update Install anti-virus software Your college won’t let you connect to university networks until you install security patches and anti-virus software! Don’t lose your data – use Backup Service Prepare for PC hardware faults!

IT Learning Programme Security Change your password frequently Don’t disclose your password Don’t use 3rd party accounts for University work Scan every attached file before opening Don’t forget to logout!

IT Learning Programme Backup your data! HFS (Hierarchical File Server) Centrally funded service providing backup and long-term archive services to Senior Members, Post-graduates and Staff Uses TSM - Tivoli Storage Manager software Data stored in three different locations Take several copies of data in case of accident Ad hoc (personal) backups USB drives, floppies etc. Desktop backup service as and when you need it or automatic once a week Archive long term storage of important (unchanging) data

IT Learning Programme OUCS Personal Computer Maintenance Service Maintenance service available to cover privately owned equipment: PC, Apple computers, desktop and laptop printers tape drives modems CD-writers and scanners Cost Standard desktop - £19 Portable - £28

IT Learning Programme Viruses Install anti-virus software Sophos version 5 (V5) is included on patch CD Many colleges will install Sophos for you Other colleges expect you to install it yourself Keep it up to date ( your anti-virus program is only as good as the last time it was updated with the latest virus definitions!) The Sophos V5 client on the patch CD will auto-update directly from Sophos, subject to annual renewal Some colleges will download anti-virus updates (virus IDE files) automatically from a college computer server Others expect you to download anti-virus updates yourself from either a college or OUCS server If you have registered with OUCS as a Sophos user, OUCS will send an when Sophos updates are available Software choice Internet Explorer and Outlook can be prone to more security risks Use FireFox or Mozilla browsers and Thunderbird client

IT Learning Programme IT Learning Programme for your study, research and future career! Transferable skills courses Modular About 90 different courses per term Virtually free! Charge for course documentation only Typically 3 hours Byte-sized lunchtime courses: 1 hour Bookings online, by or phone

IT Learning Programme IT Courses for All Levels Entry for the complete beginner Level 1 some experience of using a computer Level 2 uses computer on a regular basis Level 3 confident computer user Level 4 advanced computer user

IT Learning Programme Types of Courses Applications Databases, bibliographic databases, spreadsheets, word processing, statistics, graphics, video editing, text analysis Web Using, publishing, interactive, searching Operating systems Programming C, C++, Visual Basic, Perl, Java, PHP etc Subject-specific courses European Computer Driving Licence

IT Learning Programme European Computer Driving Licence (ECDL) Internationally recognised by employers Seven modules + Advanced Test each module as you are ready Training Drop-in sessions weekly at OUCS Attend OUCS courses Web-based training on your own computer ECDL workbook

IT Learning Programme Courses for you? WISER Workshops in Information Skills and Electronic Resources Endnote Word Structuring a Large Document Managing Non-Textual Content Managing your Thesis

IT Learning Programme Useful web addresses Oxford University OUCS Making IT work for Oxford IT Learning Programme Courses - Browsing and booking