with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 Identify Good Database Design A database is an organized collection of data—facts about people, events, things, or ideas—related to a specific topic or purpose. Information is data that is organized in a useful manner.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Identify Good Database Design Use good design techniques when creating a new database. –Determine the information you want to keep track of to create a new database. –Ask yourself, “What questions should this database be able to answer for me?” –The purpose of a database is to store data in a manner that makes it easy for you to get the information you need.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Create a Table and Define Fields in a New Blank Database

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Create a Table and Define Fields in a New Blank Database

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Create a Table and Define Fields in a New Blank Database Renaming fields and changing data types

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Create a Table and Define Fields in a New Blank Database Adding a record to a table

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall7 Create a Table and Define Fields in a New Blank Database Importing data to an existing Access table

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Create a Table and Define Fields in a New Blank Database

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Change the Structure of Tables and Add a Second Table Deleting a table field in Design view

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Change the Structure of Tables and Add a Second Table Viewing a primary key in design view

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Change the Structure of Tables and Add a Second Table Adding a second table to a database by importing an Excel spreadsheet

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Create and Use a Query, Form, and Report A query is a database object that retrieves specific data from one or more database objects—either tables of other queries. A form is an Access object with which you can enter data, edit data, or display data from a table or a query.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Create and Use a Query, Form, and Report

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Create and Use a Query, Form, and Report

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Create and Use a Query, Form, and Report A report is a database object that displays the fields and records from a table or a query in an easy-to-read format suitable for printing.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Create and Use a Query, Form, and Report

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Save and Close a Database When you close an Access table, any changes made to the records are saved automatically. You will be prompted to save changes to design of the table or the layout of Datasheet view.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Create a Database Using a Template A database template contains pre- built tables, queries, forms, and reports to perform a specific task. –You do not have to create the objects. –All you need to do is enter your data and modify the pre-built objects to suit your needs.

with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Organize Objects in the Navigation Pane