1. Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT ACCESS Lesson 3 – Creating and Modifying Forms

2. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Create and use forms. Modify forms. Create a calculated control on a form. Compact and repair a database.

3. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Terms Used in This Lesson Bound control Calculated control Detail Form header Form footer Unbound control

4. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Creating Forms Form Wizard – makes the process easier by asking you detailed questions and then creates a form based on your answers. AutoForm feature – automatically creates a form that displays all the fields and records of a database table.

5. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Using the Form Wizard Click the Forms button on the Objects bar. Click New, and the New Form dialog box appears. Choose Form Wizard. Choose the fields that you want to appear on the form. Choose the layout and style for the form. Name the form.

6. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Using the AutoForm Feature Click the Forms button on the Objects bar. Click the New button, and the New Form dialog box appears. Choose one of the five AutoForm options which describes the layout you want for the form. Specify the table to use for the form. The form is automatically created and displayed in the selected layout.

7. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Using Forms Use the same navigation buttons as in Datasheet view. To add a new record, click the New Record button and key the new data in the fields. To edit a record, display the record and make the changes in the fields. Changes are saved automatically, so there is no need to save. To print, open the File menu, choose Print, and select the Print Range options.

8. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Modifying Forms Make changes to a form in Design view. A form in Design view is divided into three sections: a Form header, Detail section, and Form footer.

9. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Modifying Forms The Toolbox has controls you can use to modify and enhance the sections in a form. Bound control – connected to a field in a table and used to display, enter, and update data. Unbound control – not connected to a field and used to display information, lines, rectangles, and pictures.

10. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Working with Calculated Controls A calculated control on a form uses an expression to generate the data value for a field. To create a calculated control, open the Properties dialog box. In the Control Source text box, key the expression for calculating the field value. Open the form and the value is calculated for each record.

11. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Compacting and Repairing a Database Compacting rearranges how the database is stored and optimizes the performance of the database. Open the Tools menu and choose Database Utilities. Click Compact and Repair Database.

12. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Summary Forms can be created in Design view by placing fields on a blank form; by using a Form Wizard, which makes the process easier by asking questions and creating the form from your answers; or by using AutoForm, which automatically creates a form that displays all the fields and records of the database table.

13. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Summary (cont.) You make changes to a form using Design view, which shows the structure of the form. A form in Design view is divided into three sections: a Form header, Detail section, and Form footer. The Toolbox has controls that you can use to modify and enhance the sections in a form. There are three types of controls: bound, unbound, and calculated.

14. Access – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Summary (cont.) A bound control is connected to a field in a table and is used to display, enter, and update data. An unbound control is not connected to a field. A calculated control on a form uses an expression to calculate the data value for a field. Compacting rearranges how the database is stored and optimizes the performance of the database.