1. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Access 2010 Chapter 1 Getting Started with Access Databases

2. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Identify Good Database Design Create a Table and Define Fields in a New Blank Database Change the Structure of Tables and Add a Second Table Create and Use a Query, Form, and Report Save and Close a Database

3. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Identify Good Database Design A database is an organized collection of data—facts about people, events, things, or ideas—related to a specific topic or purpose. Information is data that is organized in a useful manner.

4. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Identify Good Database Design Use good design techniques when creating a new database. –Determine the information you want to keep track of to create a new database. –Ask yourself, “What questions should this database be able to answer for me?” –The purpose of a database is to store data in a manner that makes it easy for you to get the information you need.

5. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Create a Table and Define Fields in a New Blank Database

6. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Create a Table and Define Fields in a New Blank Database

7. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall7 Create a Table and Define Fields in a New Blank Database

8. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Create a Table and Define Fields in a New Blank Database

9. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Create a Table and Define Fields in a New Blank Database

10. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Create a Table and Define Fields in a New Blank Database Renaming fields and changing data types

11. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Create a Table and Define Fields in a New Blank Database Adding a record to a table

12. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Create a Table and Define Fields in a New Blank Database

13. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Create a Table and Define Fields in a New Blank Database Importing data to an existing Access table

14. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Create a Table and Define Fields in a New Blank Database

15. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Change the Structure of Tables and Add a Second Table Deleting a table field in Design view

16. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Change the Structure of Tables and Add a Second Table Viewing a primary key in design view

17. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Change the Structure of Tables and Add a Second Table Adding a second table to a database by importing an Excel spreadsheet

18. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Change the Structure of Tables and Add a Second Table Adjusting column widths

19. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Change the Structure of Tables and Add a Second Table Printing a table

20. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall20 Create and Use a Query, Form, and Report A query is a database object that retrieves specific data from one or more database objects—either tables of other queries. A form is an Access object with which you can enter data, edit data, or display data from a table or a query.

21. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall21 Create and Use a Query, Form, and Report

22. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall22 Create and Use a Query, Form, and Report

23. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall23 Create and Use a Query, Form, and Report A report is a database object that displays the fields and records from a table or a query in an easy-to-read format suitable for printing.

24. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall24 Create and Use a Query, Form, and Report

25. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall25 Save and Close a Database When you close an Access table, any changes made to the records are saved automatically. You will be prompted to save changes to design of the table or the layout of Datasheet view.

26. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall26 Save and Close a Database

27. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall27 Objectives Create a Database Using a Template Organize Objects in the Navigation Pane Create a New Table in a Database Created with a Template Print a Report and a Table in a Database Created with a Template

28. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall28 Create a Database Using a Template A database template contains pre- built tables, queries, forms, and reports to perform a specific task. –You do not have to create the objects. –All you need to do is enter your data and modify the pre-built objects to suit your needs.

29. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall29 Create a Database Using a Template Creating a new database using a template

30. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall30 Organize Objects in the Navigation Pane

31. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall31 Create a New Table in a Database Created with a Template

32. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall32 Print a Report and a Table in a Database Created with a Template

33. with Microsoft ® Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall33 Print a Report and a Table in a Database Created with a Template