System Administration SUNY Data System Redesign. New System Overview Five data modules/submissions  Course  Term/Section  Student  Course Completion.

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Presentation transcript:

System Administration SUNY Data System Redesign

New System Overview Five data modules/submissions  Course  Term/Section  Student  Course Completion  Degree

5 Year Process Design Phase (BIRDS) Campus Review/Comment Design Revision Approval by SUNY’s Administration Development Phase Pilot Phase Full Implementation

Major Changes/Features SUNY ID Census date associated with section Course completion information Transfer & graduate student characteristics Instructor information integrated Campus-based editing More flexible formats (XML) Easier to edit and correct data

Data Transfer System Requirements document complete Functional specifications in progress Course data elements complete Section data elements complete Student data elements in progress

Pilot Campuses Selected AlbanyMaritime BuffaloMorrisville Stony BrookUtica/Rome BrockportErie OneontaHudson Valley OswegoJamestown PlattsburghNassau PotsdamOnondaga DelhiTompkins/Cortland

Data Transfer Rollout Schedule Fall 2006Spring 2007Fall 2007Spring 2008 Course/sectionPilot Full deployment StudentPilotFull deployment DegreesPilotFull deployment

Data Transfer System New system will allow data to be sent as a flat file, Excel Spreadsheet or in an XML layout Allow campus to track status of submissions Allow corrections on-line via a web application Allow campus to download all support tables used for validation.

Data Transfer System Allow campus to review standard reports based on submitted data Require campus to correct and lock data Require campus to explain when business rule thresholds are exceeded

Data Transfer System New system will allow us to close out batches by section Allow campus to download completed batches including SUNY IDs Create web services to allow campus computer centers to upload/download batch data

Data Transfer Search screen

Data Transfer Status Screen

Upload screen

Batch Summary Screen

Data Transfer Report Screen

System Admin Status Screen

Course Submission This is a new submission and will be used to validate your term/section submission You will submit an initial load of all courses offered at your campus After initial load you may:  Add courses as they are approved at your campus  Submit your entire course catalog prior to each section submission

Course Submission All 64 campuses will send in course data Every course will be assigned a SUNY Course ID The course database will link to the Gen Ed information stored at system administration

Term/Section Submission Term/Section data will be requested based on the census date This will replace the CASA submission All 64 campuses will submit this data Every section will be assigned a SUNY Section ID

Term/Section Submission Faculty information will be submitted in the term/section submission Community Colleges will enter basic faculty information State operated campuses will supply identifying faculty information to allow us to look up faculty in the HR system All teaching faculty will be stored in the new HR system

Term/Section Submission Student enrolled in a course will be submitted as part of the term/section submission. This submission will be checked against the student submission for valid students

System Administration Data Warehouse IR SMRT reporting - phase 1 Discoverer Viewer Degrees Granted

Enrollment Star

Degrees Granted Star