NGAO Meeting #3 Introduction NGAO Meeting #3 Peter Wizinowich December 13, 2006

2 Welcome - Participants Telecon Attendees: –NGAO Executive Committee: Rich Dekany, Don Gavel, Claire Max, Peter Wizinowich –Sean Adkins, Brian Bauman, Antonin Bouchez, Ralf Flicker, Erik Johansson, Mike Liu, Franck Marchis, David Le Mignant, Anna Moore(?), Chris Neyman, Viswa Velur

3 Goals of Today’s Meeting Review Progress (management, science, performance budget & instrument updates) Review trade study reports

4 Meeting Agenda (PST times) :50 Welcome (& connections) 10:00 Management Report (Wizinowich) 10:25 Science Team Report (Max) 10:45 Systems Engineering Report (Dekany) 11:10 Trade Study Report: MOAO vs MCAO (Gavel) 11:40 TS Report: Rayleigh Rejection Strategies (Velur) 12:00 TS Report: Stand-alone vs DM on T/T (Bauman) 12:20 Break 12:40 Instrument Trade Studies Update (Adkins) 13:00 Upcoming tasks & milestones (Wizinowich) 13:20 Discussion: Issues pertaining to ongoing & upcoming work 14:30 Adjourn

NGAO System Design Phase Management Report NGAO Meeting #3 Peter Wizinowich December 13, 2006

6 Presentation Sequence System Design (SD) Phase SEMP Approval Status SD Phase Tracking Meeting Tracking –Meeting action items status –EC meeting minutes Work scope planning sheets status Posted documents

7 System Design Phase Approval Status SEMP submitted to the Observatory Directors on 9/29/06 for approval Official response not yet received (has been requested) –Major issue is how many $ can be made available in FY07 Direction from WMKO management to proceed while decision is being made –Statements of work complete for COO & UCO & purchase requisitions about to be issued with limited initial funding

8 System Design Phase Tracking Tracked (Excel) version of the plan posted at ePlanning/NGAO_SD_schedule_v20_tracked.xls ePlanning/NGAO_SD_schedule_v20_tracked.xls Excel version highlights what’s complete, what’s late, what’s due within next month & status of work scope planning sheets.

9 Meeting Tracking The tracked version of the action items from meeting 2 are posted at The minutes & action items from the EC meetings are posted at

10 Work Scope Planning & Approval Simplified template posted at –To be prepared by WBS element lead & approved prior to performing significant work on a WBS element –Approvals & document control by WBSx.x lead & Wizinowich –We will endeavor to provide approvals within 5 working days of submittal List of all WBS elements requiring a scope planning sheet can be found at: –Table also provides a location for posting the planning sheets & deliverables –Draft planning sheets posted for many items (includes WBS number, name, dictionary definition & effort estimate from SEMP) Planning sheet status –Posted for WBS 2.2, & –Approved for WBS , & REMINDER to fill out these planning sheets!

11 Posted Documents KAON 415 TMT site monitoring data (restricted access) KAON 416 Atmospheric sodium density from Keck LGS photometry KAON 417 Sodium abundance data from MAUI Mesosphere KAON 427 Variable vs fixed LGS asterism KAON 429 LGS asterism geometry & size MOAO vs MCAO trade study report

NGAO System Design Phase Upcoming Tasks & Milestones NGAO Meeting #3 Peter Wizinowich December 13, 2006

13 Upcoming Meetings & Milestones Meeting #4 is Jan. 22 at Keck HQ – -Will need % complete for WBS elements prior to meeting (also to be used for SSC report) SSC meeting Jan. 24 at Keck HQ –1 st project report to SSC & Observatory management –Will need a good estimate of project completion versus costs to date Milestones: –SEMP approval was due 10/9 (verbal ok only) –SD phase contracts in place was due 10/27 –Science requirements summary v1.0 was due 10/27 –System requirements document v1.0 was due 12/8 We need to show all of these milestones as complete at SSC meeting!

14 NGAO SD Phase Milestones MILESTONEDATEDESCRIPTION SD SEMP Approved10/9/06 Approval of this plan by the Directors. Initial SEMP version released to Directors for comment on 9/12 & final version on 9/29/06. SD phase contracts in place10/27/06 Contracts issued to Caltech & UCSC for the system design phase. Science Requirements Summary v1.0 Release10/27/06 Initial Release of the Science Requirements as input to trade studies and performance budgeting System Requirements Document (SRD) v1.0 Release 12/8/06 Initial release of System Requirements with emphasis on the science requirements Performance Budgets Summary v1.0 Release2/27/07 First round of all performance budgets complete & documented SRD v2.0 Release3/22/07 Second release of System Requirements Doc Trade Studies Complete5/25/07 All trade studies complete & documented (as a series of Keck Adaptive Optics Notes) SRD v3.0 Release7/12/07 Third release of System Requirements System Design Manual (SDM) v1.0 Release8/31/07 First release of System Design Manual Technical Risk Analysis v1.0 Release11/13/07 First round of project risk analysis complete & documented Cost Review Complete11/30/07 Project cost estimates complete, documented & internally reviewed SDM v2.0 Release1/8/07 Second release of System Design Manual System Design Review Package Distributed3/4/08 SDR documents sent to reviewers System Design Review3/31/08 SDR meeting SDR Report & Project Planning Presentation at SSC meeting 4/14/08 Final SD phase report including results of SDR & project plans

15 Team Meeting Calendar