The nitty gritty of things

Everyone single one of you will!!

 Gain Valuable Leadership Experience  Personal Growth  To Build Meaningful Relationships  Build Community  Connect with the Entire University

2-3 Months is an Appropriate Amount of Time But the Sooner the Better

Why are we having this event Who is it targeting What are the intended outcomes How much money do we want to spend Can I/we co-sponsor with other campus groups

Set up a meeting with your advisor Discuss possible dates and locations Schedule the space you need TSC Scheduling – Suzann Miller Any Classrooms on Campus – Fieldhouse/Green Space - JP Parish Facilities – Justin Williams *For most of the big events we’ve already scheduled your space but always confirm with your advisor. The TSC calendar is already very full for the entire year so PLAN VERY FAR IN ADVANCE!!!

Budget Review previous year’s budget Consider Co-Sponsoring Create Estimated Budget Possible Expenses: Decorations: Entertainment: Hospitality: Transportation: Lodging: Catering: Tech Services: Publicity: Thank You’s: Security: Parking: Facilities: Other:(i.e. wristbands, door prizes, ticket printing, equipment rentals) Total Estimate: Actual Total:

All events must have a Pre-Event planning guide turned in 2 weeks prior to the event There is no outside food allowed other than the 3 rd floor Coke-only campus, includes water and energy drinks For large/complicated events attend Wednesday scheduling meetings the week before- 4:00 Fireplace Room

You’ve got to advertise!!!!!!!!