European Clearing House for Open Robotics Development Plus Plus Reporting Procedure and Financial Issues Marie-Luise Neitz TUM Experiment Kick-Off January.

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Presentation transcript:

European Clearing House for Open Robotics Development Plus Plus Reporting Procedure and Financial Issues Marie-Luise Neitz TUM Experiment Kick-Off January 15th, 2015

Overview 2 1.Amendment Process 2.Options for Experiment Start 3.Contracts to be signed 4.Funding Components 5.Budget Management Tool 6.Reporting Periods 7.Periodic Reports 8.Cost Claims

Administrative Procedure 3 Amendment Process Update of the DOW (Publishable Summary & WP tables) Update of the DOW (Publishable Summary & WP tables) NEF System Enter administrative data and budget (validation!) NEF System Enter administrative data and budget (validation!) Submission in NEF System Verification loop with the EC Questions Suspension Resubmission Questions Suspension Resubmission

Administrative Procedure 4 Amendment Process Update of the DOW (Publishable Summary & WP tables) Update of the DOW (Publishable Summary & WP tables) NEF System Enter administrative data and budget (validation!) NEF System Enter administrative data and budget (validation!) Submission in NEF System Verification loop with the EC Questions Suspension Resubmission Questions Suspension Resubmission Problem: Validation not properly mirrored in NEF Change of Indirect Cost Model: Fabrica 136, CDD M.E.P.E. No change of Indirect Cost Model possible: Idelt (no SME) Problem: Validation not properly mirrored in NEF Change of Indirect Cost Model: Fabrica 136, CDD M.E.P.E. No change of Indirect Cost Model possible: Idelt (no SME)

Administrative Procedure 5 Amendment Process Legal Validation Indirect Cost Model Legal Validation Indirect Cost Model Partner Information Form Legal address, person with right to sign the Grant Agreement, Administrative Representative, Scientific Representative, LEAR, PIC. Partner Information Form Legal address, person with right to sign the Grant Agreement, Administrative Representative, Scientific Representative, LEAR, PIC. PIC Validation Legal Entity form and VAT document, SMEs Checklist PIC Validation Legal Entity form and VAT document, SMEs Checklist

Delay  2 date options to join the project 6 2F 3DSSC DEBUR EXOTrainer GARotics MARS Tirebot CoHRoS DexBuddy LA-ROSES LINArm++ MODUL MOTORE++ Pickit ROAR SAPARO Implications!

Administrative Procedure 7 Contracts to be signed Grant Agreement via Amendment Grant Agreement via Amendment Consortium Agreement Mandatory to join the project Optional between the partners for the experiment Template provided by E++ Consortium Agreement Mandatory to join the project Optional between the partners for the experiment Template provided by E++ Form Bs

Financial Issues Funding components Activity Type (RTD) Cost categories EU contribution Activity Type (RTD) Cost categories EU contribution Budget Cost capping! Subcontracting! €€€ 6 monthly financial reporting? TBD!  €€€ Pre-Financing Guarantee fund  €€€ Cost Claims Guarantee fund

Financial Issues Budget Management Tool on the ECHORD++ Online Portal Connected to Monitoring Tool!

Reporting Reporting Periods € € € € € € € € € € Jan 1, 2015 May 1, 2015 July 1, 2015 incl. Kick-Off Nov 1, 2016 Nov 1, 2017

Reporting Reporting Periods € € € € € € € € € € Jan 1, 2015 May 1, 2015 July 1, 2015 incl. Kick-Off Perdiodic Reports: due 60 days after end of reporting period Sep. ‘15 Dec. ‘16Dec. ‘17 Nov 1, 2016 Nov 1, 2017

Reporting 12 Periodic Report Activities in the reporting period Publishable Summary Deviations Major cost items (10% deviations on average active PM for need explanation) Template for calculation of active PM provided by E++

Cost Claim 13 Costs entered on E++ platform (to be on the safe side) Also input for monitoring platform (budget overview, budget used) Costs entered on E++ platform (to be on the safe side) Also input for monitoring platform (budget overview, budget used) Costs entered in NEF  “Use of resources” Costs entered in NEF  “Use of resources”