Ohio Department of Transportation Office of Transit Urban Roundtable September 30,

Marianne Freed, Administrator Office of Transit Welcome and Introductions 2

Agenda Urban Transit Program Transit Projects in Ellis FY 2012 – 2015 STIP/TIP Process CMAQ Eligibility Process Flex Funds Transfers Unified Planning Work Program 3

Agenda Federal Update Clean and Green Program ODOT Vehicle Term Contracts Standard Contract Changes Department of Labor Questions & Answers Open Discussion 4

Urban Transit Program FY 2011 – Allocations Juana Hostin – Urban Transit Program Coordinator 5

Urban Transit Program Outstanding items: Capital and operating budgets Audits Schedule C STIP amendments due by Oct. 1 TEAM grants for GRF recipients Traffic Monitoring System report 6

Ellis Transit projects in Ellis: -Flexible funds transfers - Toll Revenue Credit -Capital discretionary 7

Ellis -ARRA-funded -Earmarks -TRAC-funded - STIP FY 2012 –

Ellis – Overview 9

Ellis - Funding 10

Ellis - Phase 11

Ellis – Funding Event 12

STIP Shyna Gawell – ODOT STIP Coordinator – STIP Development Schedule 13

STIP What is different for the FY 2012 – 2015 cycle? - Transit projects programmed in Ellis - Transit projects run from an Ellis report - Table consistent with highway projects - Rural transit projects in MPO areas - Adhere to a quarterly schedule for amendments 14

STIP Administrative Modifications: 1) Project description without significant change to the project scope 2) Revise the funding within 20 percent of the cost for transit projects 3) Change the source of funds (state to federal or type of federal funds 15

STIP Administrative Modifications cont. 4) Change in lead agency 5) Split or combine individual projects 6) Change funding type for statewide line items 7) Move an illustrative project 16

STIP An Administrative Modification 1) Does not affect air quality conformity 2) Does not impact fiscal constraint 17

STIP Full STIP amendments required for: – Revisions of more than 20% of the project cost – Completely new projects 18

STIP Send TIP amendment using form to: Include approved resolution 19

STIP Table Specifics Differences between previous table and current table Relationship to Ellis 20

CMAQ Eligibility Dave Moore – MPO Program Manager Overview 1.Consistent with federal regulations 2.Quantitative Emission Reduction Analysis Project Types Funding Practice Eligibility Process 21

CMAQ Documentation 1.PID Number 2.Project Name 3.Project Description and Scope 4.Project Location 5.Sponsoring Agency 6.CMAQ cost estimate 22

CMAQ - Documentation 7. Project phases 8.STIP/TIP Status 9.Narrative of project’s consistency with eligibility criteria 23

Flex Fund Transfers Between FHWA and FTA Initiated by MPO or ODOT Transit systems may request the use of flex funds for eligible projects CMAQ or STP funds CMAQ requires eligibility determination Transfer must take place before contract can be issued 24

Flex Fund Transfers 1.PID Number Submit Request to Program in Ellis form to Office of Transit 2.CMAQ Eligibility (CMAQ funds only) – Submit to Office of Systems Planning & Programming 3.STIP – Submit TIP amendment to Office of Transit 25

Flex Fund Transfers 4.FTA Grant Number - Contact FTA and enter grant into TEAM 5. Request to Transfer Funds - Submit Request to Transfer Flexible Funds to Office of Transit 26

Unified Planning Work Program Federal Regulation Definition Required Elements Budget Administrative Requirements 27

Unified Planning Work Program FINAL RULE – Wednesday, February 14, 2007 Vol. 72 No. 30 Statewide Transportation Planning; Metropolitan Transportation Planning; Federal Highway Administration 23 CFR Parts 450 and 500 Federal Transit Administration 49 CFR Part

Unified Planning Work Program This final rule revises the regulations governing the development of metropolitan transportation plans and programs for urbanized areas, State transportation plans and programs and the regulations for Congestion Management Systems. Effective March 16,

Unified Planning Work Program Unified planning work program (UPWP) means a statement of work identifying the planning priorities and activities to be carried out within a metropolitan planning area. 30

Unified Planning Work Program Each MPO, in cooperation with the State(s) and public transportation operator(s), shall develop a UPWP that includes a discussion of the planning priorities facing the MPA. 31

Unified Planning Work Program Work proposed for one- or two- year period List by major activity and task Sufficient detail to indicate – Who will perform the work – Schedule for completing work – Resulting products – Proposed funding by activity/task 32

Federal Update Vanessa Adams 33

Clean and Green Program 1.Applications received 2.Projects selected and announced 3.PID numbers created 4.CMAQ eligibility approved 5.STIP amendment submitted 6.C&G Program entered in TEAM 7.Transfer requested and completed 34

Clean and Green Program 8. Contracts issued 9. Submit invoices for reimbursement 10. Monitor progress and submit QPRs 11. Project closeout 35

State Term Contracts Currently available for all vehicles smaller than a 30 foot bus Exception is the standard minivan 36

Standard Contract Changes Ohio Elections Law Prohibition regarding offshore services Coming soon: FFATA 37

Department of Labor Issues - no boilerplate letter available - different certifications for capital and operating - overlapping service areas - use of outdated certifications New Contact at DOL: Denise Diminuco -(202)

Questions 39

Open Discussion 40