1 CONNECTICUT TECHNICAL HIGH SCHOOL SYSTEM Trade Technology Advisory Committee (TTAC) 08/26/08 Trade Technology Advisory Committee Procedures

2 COMMITTEECOMPOSITIONCOMMITTEECOMPOSITION

3 TRADE TECHNOLOGY ADVISORY COMMITTEE 1)Industry Representatives (minimum of three) from Local Area Companies in your school district Including Specialty Representative (where applicable)Including Specialty Representative (where applicable) (Example-Building Inspector for the Construction Trades)(Example-Building Inspector for the Construction Trades) 2) Department Head and Instructor(s) 3) Students (Graduate within the last five years-current student is optional) 4) Trade Consultant – Ex Officio 5) School Administrator – Ex Officio 6) Optional Members – Academic Teachers, Parents, Students, Etc. 7) Chairperson – selected from anyone within the committee COMPOSITIONCOMPOSITION

4 MEETING PROCESS

5 TRADE TECHNOLOGY ADVISORY COMMITTEE Minimum of two (2) per yearMinimum of two (2) per year Meetings scheduled by Department Head by September 24 and reviewed by their AdministratorMeetings scheduled by Department Head by September 24 and reviewed by their Administrator GENERAL ITEMS FOR EVERY MEETINGGENERAL ITEMS FOR EVERY MEETING Agenda, which is reflective of the minute form supplied, along with additional items that are important to your program reviewed with AdministratorAgenda, which is reflective of the minute form supplied, along with additional items that are important to your program reviewed with Administrator Examples: Field Trips, Professional Development, Legal Questions, Skills-USA.Examples: Field Trips, Professional Development, Legal Questions, Skills-USA. MEETING PROCESS

6 TRADE TECHNOLOGY ADVISORY COMMITTEE FIRST MEETING Completed by November 20 th GENERAL ITEMS PREVIOUSLY LISTED PLUS THESE Standard Equipment List reviewed and signed off by chairpersonStandard Equipment List reviewed and signed off by chairperson NOCTI process and results reviewedNOCTI process and results reviewed Textbooks and Technology reviewed and suggestions madeTextbooks and Technology reviewed and suggestions made Meeting length 60 minutes (not including dinner)Meeting length 60 minutes (not including dinner) Simplified Standardized minute and participant forms on the “Trade Folder” located on the network drive completed and forwarded to Principal by the end of NovemberSimplified Standardized minute and participant forms on the “Trade Folder” located on the network drive completed and forwarded to Principal by the end of November MEETING PROCESS

7 TRADE TECHNOLOGY ADVISORY COMMITTEE SECOND MEETING Completed between February and May GENERAL ITEMS PREVIOUSLY LISTED PLUS THESE GENERAL ITEMS PREVIOUSLY LISTED PLUS THESE Curriculum reviewed and suggestions notedCurriculum reviewed and suggestions noted NOCTI –Preparation or DebriefingNOCTI –Preparation or Debriefing Review the Graduate Follow-Up Study (available from Kim Traverso)Review the Graduate Follow-Up Study (available from Kim Traverso) Notification of Trade Reauthorization date (available from Robert Martin)Notification of Trade Reauthorization date (available from Robert Martin) Meeting length 60 minutes (not including dinner)Meeting length 60 minutes (not including dinner) Simplified Standardized minutes and participant forms on the “Trade Folder” located on the network drive completed and forwarded to Principal by the end of MaySimplified Standardized minutes and participant forms on the “Trade Folder” located on the network drive completed and forwarded to Principal by the end of May MEETING PROCESS

8 MINUTE RECORDING PROCESS

9 TRADE TECHNOLOGY ADVISORY COMMITTEE Responsibility of Department Head to designate a recorder and must ensure that minutes are recorded at every meeting using the simplified standardized template that is available electronically in their trade folder labeled T.T.A.C. Document will be “saved as” TTAC – Trade - School - Date example: TTAC - Carpentry - Grasso *Remember it’s a TEMPLATE and must be saved back into your trade folder as a DOCUMENT titled TTAC – Trade – School - Date Trade Advisory Minutes are to be ed only to the Principal who will review and place the final version of all their trade/technologies minutes) in their school’s folder on the “V” drive. MINUTE RECORDING PROCESS

10 RESPONSIBILITIESRESPONSIBILITIES DEPARTMENT HEAD

11 TRADE TECHNOLOGY ADVISORY COMMITTEE Meet with administration to schedule two (2) tentative meeting dates by October 1 st. The Principal will place the information in their school’s folder on the “V” drive.Meet with administration to schedule two (2) tentative meeting dates by October 1 st. The Principal will place the information in their school’s folder on the “V” drive. Complete Committee Composition prior to the 1 st meeting and forward meeting dates with Trade Advisory members to theirComplete Committee Composition prior to the 1 st meeting and forward meeting dates with Trade Advisory members to their Compose the Meeting Agenda following the Minutes FormCompose the Meeting Agenda following the Minutes Form Elect a Chairperson and designate a recorderElect a Chairperson and designate a recorder Minutes and participant information recorded on standardized form and forward electronically to the Principal.Minutes and participant information recorded on standardized form and forward electronically to the Principal. Complete tasks required – Standard Equipment List sign-off, review of textbooks, curriculum, and review of supply money, etc.Complete tasks required – Standard Equipment List sign-off, review of textbooks, curriculum, and review of supply money, etc. DEPARTMENT HEAD RESPONSIBILITIES

12 RESPONSIBILITIESRESPONSIBILITIES ADMINISTRATIVE TEAM

13 TRADE TECHNOLOGY ADVISORY COMMITTEE Review Trade Technology Advisory Committee guidelines with the Trade Department Head and Instructor(s) by the end of AugustReview Trade Technology Advisory Committee guidelines with the Trade Department Head and Instructor(s) by the end of August Set tentative meeting dates with Trade Department Heads by the end of September. Place the dates of your trade / technology meeting dates on the appropriate form on the “V” drive by the end of September.Set tentative meeting dates with Trade Department Heads by the end of September. Place the dates of your trade / technology meeting dates on the appropriate form on the “V” drive by the end of September. Review standardized reporting forms, located on the “V Drive” with the Department Head prior to the 1 st meeting.Review standardized reporting forms, located on the “V Drive” with the Department Head prior to the 1 st meeting. Review the agenda with Department HeadReview the agenda with Department Head Secure information on Trade Reauthorization and Graduate Follow- Up from Central Office and forward to the Department HeadSecure information on Trade Reauthorization and Graduate Follow- Up from Central Office and forward to the Department Head Review committee minutes and insure they are acceptable and place them in your school’s folder on the “V” drive.Review committee minutes and insure they are acceptable and place them in your school’s folder on the “V” drive. ADMINISTRATIVE TEAM RESPONSIBILITIES

14 RESPONSIBILITIESRESPONSIBILITIES TRADE CONSULTANT

15 TRADE TECHNOLOGY ADVISORY COMMITTEE Review Trade Technology Advisory Committee meeting dates.Review Trade Technology Advisory Committee meeting dates. Assist in locating participants if requested by Department HeadAssist in locating participants if requested by Department Head Attend as many meetings as possibleAttend as many meetings as possible Review minutes, list the top three (3) concerns for each of the trade areas and forward to your State Steering TeamReview minutes, list the top three (3) concerns for each of the trade areas and forward to your State Steering Team Construct action plans for each concern in conjunction with your State Steering TeamConstruct action plans for each concern in conjunction with your State Steering Team TRADE CONSULTANT RESPONSIBILITIES

16 RESPONSIBILITIESRESPONSIBILITIES ASSISTANT SUPERINTENDENT

17 TRADE TECHNOLOGY ADVISORY COMMITTEE Support the process in detail to the Administrative TeamsSupport the process in detail to the Administrative Teams Produce a spreadsheet of all Trade Technology Advisory Committee meetings for the school year which will be placed on the “V” drive.Produce a spreadsheet of all Trade Technology Advisory Committee meetings for the school year which will be placed on the “V” drive. Attend as many meetings as possibleAttend as many meetings as possible Review common concerns and action plans with the Management Team and report back at a Trade Consultants MeetingReview common concerns and action plans with the Management Team and report back at a Trade Consultants Meeting Advise Administrative Teams on success and/or needed improvement of individual Trade Technology Advisory CommitteesAdvise Administrative Teams on success and/or needed improvement of individual Trade Technology Advisory Committees Assist in the development of an External Customer Survey to measure the success of the Trade Technology Advisory Committee processAssist in the development of an External Customer Survey to measure the success of the Trade Technology Advisory Committee process ASSISTANT SUPERINTENDENT RESPONSIBILITIES