Integrating Disparate Systems to Support the Online Campus Becky King Baylor University

Integrating Disparate Systems to Support the Online Campus Baylor University is… Located in Waco, Texas The oldest institution of higher learning in the state, founded in 1845 Affiliated with the Baptist General Convention of Texas The largest Baptist University in the world

Integrating Disparate Systems to Support the Online Campus The Mission of the University To educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment with a caring community.

Integrating Disparate Systems to Support the Online Campus Other Baylor Info: 13,719 students in Fall 2000 Emphasis on undergraduate education Highly ranked Law School George W. Truett Seminary 1,700+ fulltime faculty and staff Only private school in Big 12 athletic conference

Integrating Disparate Systems to Support the Online Campus Campus Technology Organization

Integrating Disparate Systems to Support the Online Campus Changes in Progress Windows 2000 implementation IIS Web server Internet Explorer browser Outlook mail client Exchange & calendaring system SQL Server departmental databases

Integrating Disparate Systems to Support the Online Campus In other words…

Integrating Disparate Systems to Support the Online Campus Other Campus IT Stuff Wired dorms AirBear Computer labs Internet filtering Student kiosks Technology classrooms

Integrating Disparate Systems to Support the Online Campus Baylor Information Systems IBM OS/390, DB2 AIX, Oracle COBOL, C, SQL Crystal Reports, FOCUS SCT, PeopleSoft, Diebold, Paciolan, Noel-Levitz, etc. Web services

Integrating Disparate Systems to Support the Online Campus Anarchy is the stepping stone to absolute power. - Napoleon I

Integrating Disparate Systems to Support the Online Campus Our solution…

Integrating Disparate Systems to Support the Online Campus A Little History Late 1980’s needed online directory –VSAM SIS on IBM mainframe –Homegrown CODASYL HRS on Honeywell –Had to have data from both Created COBOL extract/load programs Loaded indexed file in VMS on VAX New campus ID card system

Integrating Disparate Systems to Support the Online Campus More History 1991 conversion to Rdb Person Database Administrative Information Systems upgraded & converted Person Database enhanced as needed Person Database converted from Rdb to Oracle

Integrating Disparate Systems to Support the Online Campus The Database Oracle (soon 8.1.6) AIX Unix on 8-way RS/6000 J50 Shares server with SCT Banner HRS & ADS Stores these categories of data: –Personal info –Class enrollment info –Validation/rule info –Authorization info for faculty evaluation & advisement data access

Integrating Disparate Systems to Support the Online Campus Database Processing Nightly updates 5:30 p.m. – 7:00 a.m. –From SIS (SCT Plus2000, DB2) –From Housing (Homegrown, DB2) –From HRS (SCT Banner, Oracle) –From ID System (Diebold ICAM, RMS)

Integrating Disparate Systems to Support the Online Campus Database Processing (continued) Nightly updates 5:30 p.m. – 7:00 a.m. –To System –To Library System –To Student Life Center System –To ID System –To LDAP files –To Kerberos –To other stuff

Integrating Disparate Systems to Support the Online Campus

Time for a break?

Integrating Disparate Systems to Support the Online Campus When a new “person” added: Nine digit PID created Network ID (Bear ID) created Initial settings for ID System determined Initial settings for directory information release flags established…

Integrating Disparate Systems to Support the Online Campus Directory Information Release Flags Maintained for these data items: NameSalutation Suffix Dorm addressDorm phone Local addressLocal phone Perm addressPerm phone ClassificationMajor Office addressOffice phone Home addressHome phone Employee typeJob/Position Web homepagePicture

Integrating Disparate Systems to Support the Online Campus Values for Information Release Flags: N -No Access B -Baylor business (employee) access only C -Campus (employee & student) access only I -Open Internet access

Integrating Disparate Systems to Support the Online Campus

Also when Person Database updated: Person’s changing role with the University updated… –Admittee –Student –Faculty –Staff –Auxiliary personnel –Special (exception) –Alumni (planned for future)

Integrating Disparate Systems to Support the Online Campus Class Info by Term Includes all critical data fields (bldg, room, time, instructor(s), max, etc.) Supports printed & Web class schedules Enrollments loaded daily, or twice daily Supports Web applications

Integrating Disparate Systems to Support the Online Campus OK, tell me more.

Integrating Disparate Systems to Support the Online Campus The Person Database is centralized point of creation of a unique network ID. This Bear ID is username for… – –calendaring –most Web applications –network access

Integrating Disparate Systems to Support the Online Campus Nightly files from Person Database flow to: LabLog Kerberos ( ) Kerberos (fac/staff dial-in) Library SystemStudent Life Center System ID SystemMainframe authorization database LDAP ( )LDAP (authentication)

Integrating Disparate Systems to Support the Online Campus Regular and ad hoc batch jobs run from the Person Database.

Integrating Disparate Systems to Support the Online Campus Web Applications Supported Web Directory Web White Pages Information Release Resnet Signup Forwarding BearAdvice Chapel Attendance

Integrating Disparate Systems to Support the Online Campus Web Apps (continued) Electronic Forms IT Seminars Web for Employees Set PIN Faculty Evaluations Course Listings Electronic Grade Submission PL/SQL routines

Integrating Disparate Systems to Support the Online Campus The Future?

Integrating Disparate Systems to Support the Online Campus Plans Include… Extension of network IDs to alumni Active Directory support Additional e-business & Web applications “My Baylor” student portal Conversion of Student Information System

Integrating Disparate Systems to Support the Online Campus Staff resources dedicated to the

Integrating Disparate Systems to Support the Online Campus Biggest Day-to-Day Issues Coordination & timing of jobs & file transfers ID changes in SIS & HRS New critical field values Term rollover coordination Research of questions

Integrating Disparate Systems to Support the Online Campus alumni parents students prospects faculty contractors donors staff retirees

Integrating Disparate Systems to Support the Online Campus Becky King Baylor University